Document Controller & Asst. Operations Coordinator
Arabian Gulf Pearl General Trading & Contracting Company
Total years of experience :16 years, 10 Months
Responsibilities:
Support the officers and project team in daily admin roles and assist in keeping stock of stationery supplies for the department.
Received incoming stock items for storage and distribution within the departments
Maintains authorized stock levels and issues materials as required.
Provide full secretarial and admin support to the project team and department to ensure department operations' smooth running.
Develop and maintain a proper and user-friendly filing and document control system for recording and tracking of all documents for the project team and department efficiently.
Payroll Assistance and Perform data-entry, recording, printing and filing duties
Undertake any ad-hoc admin projects/duties as required.
Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims etc.,
Assist in checking and verifying staff claims and invoices for the project team
Prepare and raise purchases requisition for the purchase of office equipment's for new staff.
Documentation for ISO certification and coordinate with finance, HR and Project department and prepare for annual inspection.
Prepare purchase requisition for project and other department's stationary, office equipment's and other requirements and coordinate with purchase and financial departments to fill the process.
Prepare and provide new recruited employee kits go through all process includes authorizations from concern departments and record in the system for future audits.
Responsibilities:
Perform client presentations articulating the value proposition of product, solution, and service offerings.
Monitored news sales and intimate & coordinate warehouse for stock and transport stocks to the franchise at scheduled intervals
To screen potential business deals by analyzing market strategies, deal requirements, potential, and financials; evaluating options: resolving internal priorities
Monitoring the orders, payment schedules, stock dispatch, etc. of every franchise
CRM Software management.
Maintain company online product management and confirm the availability of stocks.
Assembles customer orders from stock and places orders on pallets or shelves, or conveys orders to packing station or shipping department.
Audit sales, stocks and sales return with the coordination of concern departments and report generation for managements.
Worked as a Relationship Manager, in charge of four territories handling relationship executives, councilors and over all business development coordination.
SPECIFIC DUTIES & RESPONSIBILITIES
To lead relationship executives and councilors apropos sales and service
• To identify potential hospital and enter into agreement with hospitals
• To conduct promotional activites at different locations
• Verify and surveillance of daily activities of relationship executives
• Invent and implement new methods to generate customer leads
• Back-end support for executives to resolve customer complaints
• Sales coordination, performance of Executives in weekly and monthly basis
Working as an OFFICE ADMINISTRATOR AND SALES COORDINATOR, I am responsible for I.T Administratoration (maintaining online application and chatting application for 30 branches), website maintaining, employee co-ordination, customer care department & customer co-ordination, staff attendance, remuneration & other office matters
SPECIFIC DUTIES & RESPONSIBILITIES(ADMINISTRATION)
• Maintance of two server 2008, 2012 application server, server 2008 Data base server & Implemented new cisco vpn for connectivity. Database bakuping and maintance
• Implemented spark chatting software, it is the main chatting and official chatting software. More than 50 above employees are using this software to officially communicate & transfer files securely
SPECIFIC DUTIES & RESPONSIBILITIES(SALES COORINATOR)
• E-commerce (online data Processing): Catalog specialist
uploading stock on website, maintaining inventory & price Details, offer details, analyse and prepare catalogs, & merchandising Creation of season merchandising catalogs.
• Other duties are employee co-ordination, staff attendance, remuneration & other office matters
• customer care department & customer co-ordination, advertising.
Data backup and maintenance.
Checking system analysis and generating reports of all branches.
Generating analytical and diagrammatic reports.
Job cards open & close status checking & Spare parts entry level checking and generating reports.
Coordinating with Client, Understanding their Requirements and providing necessary support
Distance Education