Office Manager CEO Office
DARB FUEL COMPANY
Total years of experience :26 years, 11 Months
CEO Office Manager
Key responsibilities:
➢ Managing CEO’s office, coordinate with his direct reports, overseeing smooth and efficient running of all business functions of the office.
➢ Liaison between senior management, employees and clients to ensure proper lines of communication, addressing problems and issues requiring immediate attention and resolve the same with appropriate actions.
➢ Coordinating for all recruitments formalities between management and HR.
➢ Identifying the training and development needs of staff and reporting to management.
➢ Implementing company policies and ensuring employee compliance.
➢ Recommending changes in office practices and procedures if needed.
➢ Schedule and organize meetings within and outside offices.
➢ Arrange domestic and International travel.
➢ Supervise and monitor logistics during travel.
➢ Control the movement of company cars and drivers and maintenance/service follow up of all cars.
➢ Maintain confidentiality.
Company Profile: Inspired by functional drinks from the Far East, Dietrich Mateschitz founded Red Bull in the mid 1980's. He created the formula of Red Bull Energy Drink and developed the unique marketing concept of Red Bull. In 1987, on April 1, Red Bull Energy Drink was sold for the very first time in its home market Austria. This was not only the launch of a completely new product, in fact it was the birth of a totally new product category. Today Red Bull is available in 171 countries and over 75 billion cans of Red Bull have been consumed so far.
Key Responsibilities:
• To manage the Country Manager’s office and his direct reports. Complete support to the country manager, which includes:
o Communication on his behalf to the direct reports. o Travels and logistics arrangements.
o Coordinate with the offices in HQ, Middle East and Asia Pacific.
• Help the team in understanding and adhere to Policies & Procedures.
• Collect the teams calendar, consolidate it, and monitor its compliance.
• Proper, precise and time bound information to be collected and sent across the offices nationally and internationally and in particular to the Head Coach in Dubai..
• Take timely decisions for different matters, in the absence of country manager, such as, urgent travel requests, expenses, reservations and appointments etc.
• Sports and Events tracking all over the kingdom, and update accordingly locally and to regional office in Dubai.
• Complete track of new recruits, from conducting interviews to providing demand letters, taking care of their original documents, getting transfer of sponsorships, and logistics for them until they get onboard.
• Maintain a file for each employee with all the documents, LOI, Global code of business conduct, and IDs.
• Maintain confidentiality, which is a major part, and core responsibility, which has to be efficiently taken care of.
• Specific and strict on deadlines, extensive follow ups with team in meeting deadlines of special tasks and events.
• Performance Reviews close coordination, scheduling the whole team with their line managers, collecting all electronic files and presenting to country manager.
Extended Support to the Sales Director and Team:
• Head Count update, Organizing sales meeting across the kingdom in different cities and attend those, preparing agendas & Presentations, filtering CVs for fresh recruitment as per required positions, Recruitment & New Hiring process, Managing the system for upgrades and adjustments of sales positions & salaries.
Finance Support:
• Accounts operation and database management.
• Constant monitoring and updating of fixed assets register.
• Supervising of custom payments and freight.
• Monthly report supervision
• Preparation of proposed budget and projected cash flows for the forthcoming year
Key responsibilities:
To manage the Executive Director’s office and the department. Monitor the emails of ED prioritize the issues, manage the calendar of ED, Distribution of meeting agendas prior ot teh meetings, attending the meetings and take minutes and distribution, making presentations using Powepoint, Prepare BVFs for new contracts and cirulate for approval cycle and load with oracle, communicate independantly with the contractors, monitor smooth utility services at KAEC, arrange business trips, monitor the vacation schedules of the staff, and get approvals from Executive Director, arrange for seminars and trainings, complete the visas formalities whenever required. Process business expenses, raise purchase requests with Oracle for items regularly used in office and new contracts and agreements with outsourcing companies for different works, get related approvals coordinating with Contracts and finance department. Process invoices from the approved contractual companies and coordinate with Contracts and Finance Departments for payments, handling of internal and external customers efficiently, dealing with the hired consultants, acquire reports and arrange coordination meetings with the Department, follow ups on various issues with different internal and external customers and make sure that the task is complete and the matter is resolved, and all other office administration activities.
Worked with Admin. Dept.
Key Responsibilities
Visa formalities for the employees traveling overseas for business related issues.
Contacting Embassies and Consulates and gathering required documentations related to visa endorsements and furnishing the same to obtain visas.
Travel and hotel arrangements for all company staff.
To check all the invoices with contractual and non contractual companies for any discrepancies and forwarding to Accounts Dept.
Self correspondence, with Internal and external customers, issueing Memos.
Made company profile on Power-point.
Amendments whenever required in company presentation.
Arranging Meetings, seminars
Taking minutes of Meeting and distributing to attendees and concerned Managers.
Maintaining contracts of all the contractual companies, prepare and negotiate at each renewal for better deals and services.
Arrange interviews coordinating with H.R. and requested Department, within the Kingdom and overseas as well.
Administrative job.
Company is a Main Contractor in Construction Business.
My job was regular secretarial duties, which includes:
Self correspondence with various suppliers.
Making all the letters for Consultants and Contractors and Sub-contractors.
Checking Invoices, filing etc.
Administrative Job.
Caterpillar Machine Division.
Lift Trucks Division: reserving the cat lift trucks for customers on AS 400 mainframe, and upon sale of those, coordinating in releasing from the warehouse.
Providing the Department Manager the weekly and Monthly sales reports using the AS 400 mainframe.
self correspondence, Arranging meetings, Taking minutes and distributing among attendees, Travel and Hotel arrangements other regular activities.
Graduated in Bachelor Of commerce ( B.Com. ) from Osmania University of Hyderabad.