Usamath KK

Tawam Oil & Gas, Abu Dhabi
Operation Executive Feb. 2010 to till date
• Co-ordinate with the General Manager to get the orders from clients and place order with
Principals back to back
• Implement smooth administration procedures
• Negotiate with principle material suppliers to get the shortest delivery period for the least price
• Responsible for timely collection of RFQs and submission of tenders
• Responsible for timely delivery of material to the Clients
• Attend to the Clients clarifications/complaints and coordinate with the overseas Principals to sort out the conformities/non conformities
• Prepare purchase orders, ensuring terms and conditions, sending to international principles
• Co-ordinate between Administration, Accounts, Banks & HR to present MIS reports to the Management
• Prepare the Progress reports to be submitted to the Management team in coordination with the General Manager

Shimizu Corporation (Palm Jumeirah Marina Apartments Project), Dubai

HR & Administration Officer Aug.'06 - Aug.'09
• Reporting to the Senior Administration Manager. Based in the site office of Palm Jumeirah.
• Primarily responsible for independently conducting, supervising administration & HR duties in relation to Self- Correspondence, organizing and arranging site meetings, office lay out, personal requirements, , verifying vendor invoices for processing payments.
• Handle employee joining cycles in order for timely data inputting and processing thus ensuring
all joiners are facilitated as per the agreed timelines. Design and conduct new employee orientations.
• Coordinate & arrange for the entire visa processing by defining and monitoring key HR Admin processes and procedures to ensure all activities are conducted in a timely and smooth manner.
• Preparing employee Annual leave schedule and maintaining transfer log sheet.
• Handle employee database ensuring correct data are centrally available at all times. Plan and execute processes to capture and rectify errors and mismatches to upkeep the database at the highest quality for all company-wide users.
• Preparation and calculation of Leave Salary & end of service benefits as per UAE Labor Law.
• Develop and maintain relationship with employment agencies, and other recruitment sources.
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Responsible for making inbound and outbound travel arrangements visa, hotel and car rental for senior management staff / Directors.
• Transportation Management - Control, on company vehicles and supervising operators.
Organizing duty schedule, time sheet / roasters.
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• Security Management - Supervising security guards, deploying security on the site. Monitoring the security levels in all site areas and site office.
• Managing and supervising a team of housekeepers in order to maintain a neat and clean environment at the site.
• Set up labor camp/labor accommodation in conjunction with the labor manager.
• Follow up on effective Health/Safety systems in place for the project's strict adherence to health and safety standards.
• Assist the accounts department in general accounting matters and also responsible for creating spreadsheets, templates and different types of reports.
• Responsible for maintains Office Supplies.

ADOS Est., (Abu Dhabi Oil Field Services Est.) Abu Dhabi

Admin Officer 2000 June - Sept.'05
• Reporting to workshop Manager based in the Mussafah workshop, Abu Dhabi.
• Primarily responsible for managing day-to-day administrative affairs of the company.
• Responsible for making travel arrangements for senior Managers.
• Coordinate space allocation, facilities maintenance and operations equipment procurement.
• Responsible for staff matters for visa, medical and annual travel arrangements.
• Sending inquiries and getting quotations from the suppliers for the fabrication division.
• Responsible for making and submitting quotations to oil companies clients in conjunction with the Estimation Engineering.
• Handling service orders, worker orders, supervise delivery materials to client locations.
• Handling technician's and worker's time sheets and enter in pay roll system.
• Responsible for communicating with ADNOC, ADGAS, GASCO's procurement and store divisions.
• Handling correspondence in office, suppliers and clients.
• Responsible for preparing invoices, receipt vouchers and payment vouchers.
• Handling confidential documents in complete discretion.
• Retrieving, reviewing and distribution of mails to all staff and other departments.
• Responsible for purchasing office supplies and maintenance of office equipments.
• Inviting and evaluating quotations and negotiating with potential suppliers.
• Tracking of LPO's in the system and follow up with the suppliers on the delivery schedule.
• Developed and maintained cordial relationships with the vendors through a genuine interest in the business.
• Developed a comprehensive database of all suppliers.
• Coordinated and developed overseas suppliers.
• Accomplishing goals and objectives set up by the management.

◆ Scholastic Achievements
• Bachelor of Arts (B.A.) from BSP, India.