Usha Susan Mathew

Key Responsibilities:-
• Providing the complete secretarial and administrative support to the project team
• Coordinating the Recruitment of the project
• Preparation and maintenance of project related transmittals and logs
• Assists in the preparation of documents which needs to be submitted to the client
• Downloads and distribute all incoming transmittals to the concerned personnels
• Maintain and update logs to ensure accurate status of submissions
• Email appropriate project team regarding submittal status and issuance
• Maintain hard copy files of project documentation
• Maintain electronic copy files of project documentation
• Preparation of RFI’s, letters, memos, reports, organization charts, spreadsheets, etc. as required
• Keeping copies of agreements, payments, minutes of meeting, daily reports, etc.
• Follow up and expedite priority items with concerned Managers, Engineers and Sub-contractors
• Coordinate and schedule appointments and meetings
• Preparation of purchase requisition for the office supplies
• Managing the stationery supplies

Recruiting and selecting candidates based on the requirements of the company
* Preparation of offer letter and appointment letter
* Managing the joining formalities
* Conducting and coordinating training and development programs for the new as well
as existing employees
* Maintaining and updating the database of the employees
* Preparation and maintenance of employees files
* Attendance and Leave Management
* Handling the grievances of employees if it arises
* Processing resignations
* Conducting exit interview for the employees
* Organizing employee engagement programs
* Responsible for assisting employees in activating their Universal Account Number(UAN)
in Provident Fund
* Coordinating and conducting various committee meetings for the employees
* Engaging with employees on a regular basis to understand their satisfaction and motivation
level
* Preparation of reports and statistical information when required