Public Financial and Procurement Management Specialist
Solutions
مجموع سنوات الخبرة :12 years, 11 أشهر
Working as Public Financial Management Specialist, under the supervision of the company’s Chief Executive Officer was involved in the financial restructuring of the Planning and Development department (P&D) of the Khyber Pakhtun Khawa (KPK) province. Some specific tasks performed by me includes;
• Planning the entire restructuring plan of the planning and development department KPK
• Listing the key department functions of the P&D KPK
• Carried out procurement training for P&D KPK staff
• Analyzing additional responsibilities after the 18th amendment of the constitution
• Evaluate the existing capacity of the P&D department
• Analyze and document the key functions of the Federal Planning Commission prior and after the 18th Constitutional amendment which involved meeting all the members of the federal planning commission
• Analyze the Planning and Development Board Punjab and list down its functions
• Calculate the additional staffing needs of P&D department KPK and the additional resources needed
• Hold workshops to sensitize stakeholders of the reform process and also hear from them the future needs that will arise due to the reforms
• Made the procurement plan of P&D department of KPK
Accomplishments: Successfully completed the restructuring plan of the planning and development department of Khyber Pakhtoun Khawa province.
Working in the UNOPS and UNAIDS office in Yangon Myanmar, the Principal Recipient for the GFATM Grant Round 9, selected and hired by UNAIDS in Myanmar, to provide expert assistance in Finance and budgeting issues during the grant negotiation process to PR UNOPS.
I am responsible for assisting UNOPS in the preparation of all PR and SR budgeting and in set up of Financial Management & Controls for the PR operations.
Some specific tasks performed by me include;
Supporting UNOPS Myanmar throughout the grant negotiations on all matters relating to budgeting and financial management.
Ensuring that financial systems are put in place and maintained for:
Implementing the goals and objectives of the Global Fund grant proposals;
Managing grant funds prudently;
Ensuring effective cash flow and fund flow management (this is especially important as UNOPS has to determine the optimal modus operandi/model for the flow of funds based on the Global Fund’s Additional Safeguards Requirements);
Ensuring timely reporting to the Global Fund and other stakeholders;
Mechanism to appropriately manage and disburse funds to all Sub-Recipients (SRs)
Ensuring timely review and updating of all sub recipient financial proposals.
Finalization of the PR budget and in determining any savings;
Supporting the Programme Manager in responding to queries from the Independent Budget Review and from the Local Fund Agent;
Taking appropriate measures to implement agreements, relating to budgets and financial management, with the Global Fund or through its Local Fund Agent;
Overseeing the preparation of regular financial and implementation progress reports to the Global Fund;
Supporting in the setting up of the financial management structure (including staffing and systems) of the PR;
Involved in hiring of National Staff for Principal Recipient - Global Fund Operations;
Maintaining close and frequent contacts with the all key national and international stakeholders;
Worked in the office of United Nations Office for Project Services in Cairo - Egypt. My responsibilities include: -
• Operationalize financial management functions at the PMU.
• Monitor and analyze financial transactions through the computerized financial management
accounting system.(ATLAS)
• Implement project-specific financial management and internal control manuals at the PMU, based on agreed SVP generic manuals.
• Operationalize disbursement procedures at the PMU and national levels in accordance with project
agreements.
• Design and prepare Project cost projections for the current year expenditures for accurate delivery projections and realistic budgeting.
• Oversee and prepare financial transactions from the PMU Atlas bank account, payments and
purchase orders, in accordance with agreed procedures.
• In consultation with Lead Specialists and the Regional Project Manager, prepare and verify budget
revisions twice yearly, in October (“October Rephasal”) and April (“Mandatory”)
• Prepare inputs to the UNOPS financial reporting for the Project, for use in submission to the Nile-COM, NBTF Committee, the World Bank and Project Steering Committee Meetings.
• Provide inputs to the annual audits of above mentioned financial statements.
• Follow up on all financial accounting issues.
• Oversee the work of the Office Administrator and assist the Regional Project
• Manager in Personnel and General Administration functions as necessary.
• Manage procurement functions of the project
• Manage Human Resource functions of the project including ensuring completeness of personnel files
Achivements:
Successfully completed the closure of project
Worked in the finance department of United Nations Office for Project Services in Nairobi - Kenya. My responsibilities include: -
Managerial
• Supervise and manage the Finance Unit (Finance and Procurement Officers) of the Nile Basin Initiative team based in 7 countries of the Nile Basin Region
• Establish work plans, standards for performance evaluation/s, indicators for work progress and achievements.
• reviews proposal to ensure adherence to organizational priorities and plans. Provides guidance on budgetary guidelines issued and how this affects or relates to the pertinent office.
• Manage all ERP (ATLAS) related queries for finance i.e. budget check errors, match exceptions, unapproved and un-posted vouchers.
Budget Preparation, Monitoring and Control
• Review budget proposals for reasonableness, consistency with the organizational goals and priorities.
• Monitor expenditures levels against the allotments. Review and process request for budget revision as required.
• Monitor status of budgetary allocations and on an ongoing basis network with clients to strengthen budget management and take corrective actions when required.
• Prepare all financial monitoring reports for the Client on a quarterly basis in the format required by the World Bank.
• Perform monitoring functions as Verifying Officer for the project accounts
• Discuss and communicate concerns with the Portfolio Specialist when required so that timely corrective actions can be taken.
• Approve budget and budget revisions in the appropriate software system.
•
Treasury
Build project capacity to effect payments using Atlas or Imprest Accounts.
Monitor the delivery and income of the portfolio; plan and adjust expenditures for the administrative budget. Discuss and communicate with the Portfolio Specialist the savings or potential concerns that may require further review.
Analyze trends and forecast income from projects and other sources.
Accounting
The Global Fund to Fight AIDS, TB and Malaria has approved a grant of 21.5 MUS$ for 5 years for eradicating Malaria from 19 districts of FATA, Balouchistan and Sindh. My responsibilities include
• Preparation of detailed work plans of our partners (NGO’s) in line with budget available
• Asses the financial capacity of NGO’s to manage the GFATM grant
• Develop reporting requirements in line with donor requirements
• Train partner NGO’s staff on the reporting requirements
• Hiring of Finance staff in the Project Management Unit of Principal Recipient
• Establishing of accounting system - based on Quick Books
• Develop Standard Operating Procedures
• Develop grant agreement with Sub - Recipients
• Assist in development of Procurement and Supply Management Plan
• Assist in development of Monitoring and Evaluation Plan
I am responsible to prepare the detailed work plans of all the partners with their inputs and budgets available. Responsible for establishing system for grant management including meeting all the conditions precedent to disbursement of funds.
Millennium Challenge Corporation of United States Government has given a grant of 285MUS$ to Government of Mongolia. GFA Consulting group has been assigned the responsibility of Fiscal Agent who effectively controls all the payments and meets all the reporting requirement. I have been assigned the responsibility of Accounting and Reporting the entire grant. My typical responsibilities include
• Implementing the Complete Accounting System
• Manage the reporting requirements
• Manage the Fixed Asset Register
• Ensure draster recovery plan is in place
• Ensure back up of system as per laid down procedures
• Final recording of transactions into the system
• Closing of books of accounts
• Bank Reconciliation of Local Bank Accounts
• Prepare payments requests for United Stated Government Common Payment System
• Reconciliation of payments with the Common Payment System
Accomplishments: Successfully implemented the Sun Accounting System
Competitiveness Support Fund is the subsidiary company formed by USAID and Ministry of Finance - Government of Pakistan with an initial fund value of Rs.3.0 billion. CSF is the partner organization of World Economic Forum in Pakistan and provides technical assistance and co-financing for initiatives related to entrepreneurship, business incubators and private-sector- led initiatives with research institutes and universities that contribute to creating a knowledge-driven economy.
Yearly budget preparation along with activity plan
• Monthly reporting for USAID including advance request
• Quarterly USAID reporting of Accrual Statement
• Quarterly USAID reporting of Liquidation Statement
• Preparation and Implementation of the following manuals as per USAID (CFR 226)and Government of Pakistan guidelines: -
1. Cash and Bank
2. Fixed Assets Register
3. Procurement Rules
4. Human Resource and Payroll
5. Administration
6. Budget Oversight and Reporting
• Financial Risk Analysis of Matching Projects Portfolio of US $ 6.08 Million
• Technical support for the policy analysis of sectors that have a competitive advantage to grow like fisheries, motor cycle industries, special economic zones
• Approve Bank Reconciliation, Payment Voucher, Receipt Voucher and Financial Statements
• Meeting monthly, Quarterly, Bi-annual and Annual reporting requirements of Government of Pakistan
Filing with tax department all returns of the company
Conduct board meetings of the company
Ensure compliance with all legal requirements
Authorized signatory of all bank accounts of the company
Accomplishments: Successfully implemented the standard operating procedures including from finance, procurement and admin functions. Met all the reporting requirements of USAID and Government of Pakistan. Completed successful negotiations with European Union and Asian Development bank for additional funding to the Competitiveness Support Fund.
Worked in the finance department of United Nations Office for Project Services In Kabul - Afghanistan. An imprest level of 32 Million US$ Per Month is being managed with annual expenditure of over 400 Million US$. The current list of Donors/Clients include projects from USAID, WORLD BANK, CIDA, UNDP, UNICEF, WHO, UNFPA & WFP. My principle responsibilities here are: -
• Grant Management with relation of budget, milestones/targets achieved and comparison with expenditures
• Meeting the reporting requirements of donors - (USAID, WORLD BANK, UNDP, UNICEF, WHO, UNFPA, WFP & CIDA)
• Review, analyze and finalize cost estimates and proposals, in terms of staff and non-staff requirements, for the project budget.
• Managing of audits -
Capacity building of National Staff
• Making forecast of expenditures
• Manage & Process the Payroll of all International Staff.
• Review DSA Claims
• Prepare SOLA/Hazard Allowances for Fixed Term and ALD contract holders
• Managing & Processing payments (Accounts Payable) through ATLAS - (Global ERP used by UNOPS, UNDP, UNFPA)
• Making bank transfers through WEB BANK SOFTWARE- Standard Chartered Bank
• Focal person for corresponding with bank on all issues
• Review Disbursement Vouchers generated through FASS - (ERP-Software)
• Generate management reports using FASS - (ERP-Software)
• Use of ATLAS software for payments through UNDP treasury - (ERP-Software)
• Monitor budgets for overspending and availability of cash through ATLAS - (ERP-Software)
• Monitor Purchase orders against spending using ATLAS and FASS
• As member of the Asset Disposal Committee make recommendations to the Country Coordinator/Regional Director for disposal of Assets
Accomplishments: Met all reporting requirement of donors, initiated processing of payments directly through ATLAS (ERP-Software) through AP voucher, Co-ordinate audits as per donor requirements, Capacity building of Afghan National Staff. Forecasting of expenditures
Heading the Finance Department of GFATM office in Pakistan. It is a fund based in Geneva - Switzerland and is working for the eradication of AIDS, TB & Malaria. This fund was established in 2002 and is presently working in 128 countries worldwide.
• Proactively dealing with our Head office in Geneva and fulfilling all their reporting requirements
• Managing record of all financial transactions in the Pakistan office
• Monitor and review all the reporting formats of NGO’s
• Meeting all requirements of the Local Fund Agents-(KPMG)
• Administer extra budgetary resources, including review of agreements and cost plans.
• Arranging and Coordinating the Annual Audit -(Price Water House Coopers, A.F. Ferguson)
• Participating in senior management meetings and seminars abroad and local.
• Review and prepare budget performance reports.
• Monitoring progress of team members towards completion of work
• Negotiation with the donor for grant approval, signing of contract and disbursement.
• Formulation of grant budgets and work plans in total and partnerwise.
• Dealing with Banks for Inward and outward Remittances and other related issues
• Check all Bank Payment Vouchers, bank reconciliation
• Design policies for financial regulation
• Design formats for financial reporting of NGO’s
Accomplishments: Set up the entire accounting system and managed the conduction of audit by PriceWaterHouseCoopers including from hiring of the audit firm to conclusion of audit report. Conducted training of entire finance staff on reporting formats of the Global Fund. Forecasted future expenditures & made disbursement requests accordingly, never resulting in cash shortfall. Prepared the Procurement and Supply management plan and carried out procurement of Health & Non-Health accordingly as per the Global Fund procurement guidelines included in the Procurement and Supply Management Plan. Also prepared the contract for Sup-Recipients and conducted trainings on them for the same
Working in the finance department of the Global Fund. Principal responsibilities included
• Review of Bank Payment Vouchers
• Review of Bank Reconciliation statements
• Review of Bank Receipt vouchers
• Review of Cash Payment Vouchers
• Preparation of Management reports
Accomplishments: include management of accounts, worked on agreements, prepared disbursement requests and monitored the work plans. Answered all queries raised by the donor for the grant including program and financial matters.
While reporting directly to the Executive Director I was responsible for carrying out the following Monitoring and Enforcement actions in respect of blue chip listed companies including Commercial Banks, Brokerage Houses and Manufacturing concerns:
• Examination of annual accounts in accordance with the requirements of IFRS, ISAs, Code of Corporate Governance and other governing Corporate Laws
• Proposing investigations into the affairs and records of Companies
• Taking appropriate Enforcement actions against defaulting Companies besides maintaining strict vigilance on Auditors
• Preparation of Sectoral and Inter-Sectoral financial analysis based on periodic accounts
• Preparation of Corporate Sector Reform Strategies and Departmental Strategic Plans including Business Plans (Quarterly, Annual and 5 years)
Accomplishments: include preparation, publication, promotion and dissemination of information about International Financial Reporting Standards, International Standards on Auditing and other Corporate Laws to over 500 listed companies in the form of Guidelines to ensure compliance with relevant legislative framework. The work can be accessed through the website: www.secp.gov.pk
Diverse experience in audit and management consultancy services to some of the largest and leading companies in the financial, oil, manufacturing, telecommunications and NGO sectors. Worked as a team leader
Developing the audit strategy and audit plan which in turn included obtaining understanding of client’s business, information systems and internal control environment
• Preparing tailored audit plans focused on individual clients’ business areas significant to the financial statements that are relevant to clients’ risk profiles
• Implementing the PwC Audit Methodology, a risk-based approach that focuses on the drivers of the business and the associated risks
• Planning and allocating resources to meet audit objectives
• Providing sufficient amount of Direction, Supervision and Review to audit staff assigned at the audit
• Evaluating the financial information provided by the client
• Reviewing financial statements against the evidence collected in the audit process
• Advising and consulting with the client on audit concerns
• Preparing a formal audit report to express an opinion on the truth and fairness of the financial statements
• Ensuring that financial statements are prepared in conformity with the identified local and international financial reporting frameworks
• Advising clients on improving their internal control systems by identification of risk areas and recommending strategies for reducing risk through preparation of Internal Control Memorandums.
• Advising clients regarding their regulatory obligations.
• Planning and conducting due diligence assignments with a view to report on the accuracy of reported numbers, highlighting main strengths and weaknesses and identification of key financial and non-financial threats facing a business operation.
• Participation in loan review procedures to assess the credit worthiness of the borrowers and analyzing financial risk attached to various kinds of loans extended by financial institutions
Worked with Price Waterhouse Coopers for 5 years and qualified as a Chartered Accountant
Passed graduation from Punjab University