Office Manager
Lead Advertising LLC
Total years of experience :20 years, 7 Months
• In-charge with the overall finance function for the company, including financial analysis and budgeting.
• Handles the Xero Accounting system for the company. Making sure that all financial transactions are recorded.
• Point person for all transactions relating to Sales Invoices; Purchase Invoices, Quotations, Contracts and Project budget.
• Handles Company Online Banking Transaction; Office Petty Cash and monitors Project Petty Cash
• Develops Policy, Coordinates HR activities like recruitment, Visa related transactions, compensation & benefits, performance appraisal, employee relations, leave, training and payroll through WPS
• Maintains HR records, insurance, company assets and personnel transactions
• In charge of the travel arrangement like flight and hotel bookings for staffs and Owners.
• Handles all logistics, procurement and supplies requirement of the company.
• General Administration - Making sure that filing system are accurate, complete and up to date both soft and hard copies and provides administrative support to Project Managers, General Manager and Owners.
General Administrator / Office Manager
Safeguard Ltd.
Dubai Investment Park - Dubai
• Developing and Implementing and Maintains office services by organizing office operations and procedures;
preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions;
assigning and monitoring clerical functions.
• Designs and implements office policies by establishing standards and procedures; measuring results against standards and making necessary adjustments.
• Recording office expenditure and Preparing and Managing annual budget; scheduling expenditures;
analyzing variances; initiating corrective actions.
• Writing reports for senior management and delivering presentations; keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
• Ensuring adequate staff levels to cover for absences and peaks in workload, delegating work to staff and managing their workload and output, carrying out staff appraisals, managing performance and
disciplining staff.
• Organising and chairing meetings with staff - in lower paid roles.
• Responding to customer enquiries and complaints.
• Reviewing and updating health and safety policies and ensuring they are observed.
• Serving the needs of oil and gas professionals through a range of platforms and events addressing technical, career or training issues.
• Bringing together leading industry thinkers and practitioners, aims to share knowledge, build communities and create networks across the industry worldwide.
• Responsible for the achievement of project revenue and profit targets.
• Responsible in analyzing the assigned project by intensive research through various media sources such as internet magazines, newspaper, and general directories, etc.
• Building and maintaining good relationship with both existing and potential clients.
• Gaining clear understanding of customer’s technical issues and requirements and delivering the information to the
potential clients and educating them about the technical agenda.
Enhances the values of the shopping mall, and ensures its profitable operations
• Leasing - responsible in ensuring the maximum occupancy of the leasable spaces in the mall;
orchestrate sourcing strategies for potential retail tenants and new concepts; positive tenant
relationships to promote occupancy of the properties
• Accounting - responsible for managing the general accounting function, pay-out systems and processes, and the internal control procedures in the mall
• Marketing- Designs and conceptualizes advertising tactics and events that will help increase foot traffic in the mall and enhance lifestyle shopping experience.
• Operations
Income Performance - ensures that the mall is performing in accordance with the Management's set
income goals and directions.
Property Management - enhances the physical value of the mall by ensuring the proper upkeep of the building including its amenities, utilities and equipment
Tenant Management - ensures the effective implementation of all tenant-related policies, guidelines and systems and procedures pertaining to store operations, constructions, and leasing (as
stipulated in the House Rules and Memorandum of Agreement)
Human Resources Management - ensures the proper orientation and training of all new hires and the proper development of all line and staff subordinates
• Assist Leasing Manager in scouting prospects for the mall
• Prepares management reports on rental income, rental income projection, comparative rental income per square meter month vs previous year
• Ensures that all outgoing documents especially those concerning award notices, memoranda of agreement and lease contracts are thoroughly reviewed
• Makes recommendations to management on rental rates, rental increments and lease renewals especially for delinquent or poor performers
• Ensures that tenants are evaluated for their performance prior to renewal
• Ensures all incoming and outgoing tenants are properly documented
• In-charge in the preparation of Award Notice, Lease Contract for incoming tenants and Tenants Accountability Clearance and Release Form and Mutual Release and Quitclaim for outgoing tenants.
• In-charge of Leasing Function in Tenant Billing System (tenant data, area occupied and contracts on area occupied)
• Prepares Memo on waiver of penalties and disallowed discounts subject to the approval of upper management
Sales, Accounting and Inventory Staff
Bacolod Triumph Hardware
Bacolod City, Negros Occidental, Philippines
February 2005 to November 2006
• Sales - receives orders from out of town customers and ensures all orders are prepared for delivery
• Accounting - in charge of encoding daily sales; Prepares daily sales report (cash sales and sales in account)
• Inventory - ensures that all stocks are in its inventory level to avoid out of stocks and income loss;
Balances physical inventory against invoice from Accounting Department and invoice release from Sales
Department; Conduct weekly study on inventory movement and make recommendations to Purchasing
Department; Ensures that all incoming stocks are in its correct specifications and quantity
Bachelor of Science in Accountancy Binalbagan Catholic College Passport Number: XX5558649 Age: 30 Years Old Civil Status: Single
