Assistant to Business Development & Sales Manager
technip
Total years of experience :6 years, 6 Months
- Provide administrative support to the Business Development Manager
- Manage calendar and diary of the BDM and ensure smooth scheduling of appointments & travel itineraries
- Facilitate exhibitions, office visits and similar activities aiming to promote the Company
- Attend to phone calls and appropriately address Clients’ needs
- Liaise with inter-office departments and with organizations outside of the office to get assistance & information
- Prepare office communications, reports including Regional business reports, management & client presentations, minutes of meetings & other required documentations
- Set up & maintain an orderly system of record filing and ensure confidentiality of the same
- Develop & maintain Client contact database
- Manage “Hermes”, Technip’s global marketing management system
- Responsible for the preparation and submission of Expression of Interest (EOI), Request for Information (RFI) & Pre-qualification (PQ) documents
- Proposal preparation & coordination in line with Client’s Request for Proposal (RFP)
- Guarantees Administration (Tender Bond, Performance Bond & Advance Payment Bond)
- Contracts Administration
SYNERGI ADMINISTRATOR (3 LLNG Project: QCS, QGX, RGX & AKG2)
- Input on a Daily basis all Qatar project incidents
- Input Monthly Man hours for all Qatar (Site & Home Office) projects
- Provide overall support for local Synergi users where applicable
- Apply new users and project numbers to the administration tool for local area
- Liaison / involvement with the Global Synergi Manager
- Liaison / involvement with Synergi administrators globally on a monthly basis (meeting via teleconference)
- Generate reports and send out weekly reports for local area
- Generate monthly reports and send out to Global Synergi Manager
- Management of cases to ensure closure of incident related processes and activity
- Site visit to the four Project sites in order to ensure data consistency
DEPARTMENT SECRETARY
Provide assistance to HOD QA/HSE Department and coordinate in the preparation and communication of the following:
- Internal audit plans/program and reports
- Minutes of meetings for various reviews and meetings undertaken by the department
- Procedures, Project Quality Plan, HSE Plan
- Proposal specific documents
- Presentations and charts
- Various quality and HSE related reports
- Assist member’s for follow-ups, claims and inquiries
- Maintains and update record of pensioners
- Write certification for member’s claims
- Assist activation of status for pensioners, including loan application
- Organize and file records of insurance transactions
- Proactively answers phone calls, screen callers and relays messages
-GPA: 91% -Programmer of the Year -Best Software Project “Business Control System of Univ. of Batangas Employees Consumer Cooperative” (Thesis) -Outstanding Academic Achievement