Executive Secretary
Emirates Technical Associates
Total years of experience :16 years, 11 Months
EXPERIENCES :
Having more than 10 years experience in the field of Oil and Gas in UAE and India as an Executive Secretary and also as an Office Co-ordinator.
EXPERIENCE in U.A.E:
Working as an Executive Secretary cum Office Co-ordinator in Emirates Technical Associates, Power Projects Division, Abu Dhabi, U.A.E., from 23rd June, 2007 to till date.
EXPERIENCE in INDIA:
Worked as a Secretary cum Computer Operator to Advocate Mr. Sambandam M.A., B.L., from January, 2005 to May, 2007.
JOB RESPONSIBILITIES:
Assist with the Manager, Sr. Manager, Dy. General Manager, General Manager &
Sr. General Manager with the routine works.
Answers telephone, screens callers, relays messages and greets visitors and present the company status for the customer.
Communicate with the relative person of the whole company departments.
Record the appointment and identification details of director.
Recording of decisions taken and their subsequent implementation.
Maintains calendar, schedule, appointments and meeting rooms.
Makes travel and accommodation arrangements.
Maintains and balances of petty cash fund.
Locates and compiles information and formats reports, graphs, tables, records and other sources of information.
Maintains company records through filing, retrieval, retention, storage, compilation & updating.
Types routine correspondence and reports from dictation or handwritten copy using personal computer or laptop.
Completes various request forms for office supplies and equipment as directed.
Keeping record of stationery stocks.
Organized individual with exceptional follow through capabilities.
Check Payment Status and Local Purchase Order for Monthly Project Progress Review Meeting.
Preparing Daily, Weekly Monthly Progress for Site Activities.
Submit Cost Analyzing Chart for completed activities of Testing & Commissioning Dept. for Management Meeting.
Handle day to day correspondence and activities.
In Commercial Department :
Partially working as a Commercial Assistant for the last 2 years,
Preparing Comparison sheet and finalize all quotations for Local Purchase Order.
Raising all Local Purchase Orders (LPO) for Civil Dept. by using of SAP.
Receiving all the invoices related to Civil Dept. and checking all the invoices with ordered materials / LPO and will be certified for payment process.
Preparing materials related orders and enquiries.
LC application for local delivery with minimum clauses.
Preparing the LC amendment based on the delivery schedule.
Preparing the Guarantees and Bank related correspondences.
In HSE Department:
Also, working in HSE Department as a HSE Co-ordinator for the last 2 years,
Co-ordinate with all ongoing sites to receive Weekly Inspection Reports and preparing consolidated reports for HSE Management Meeting.
Maintains HSE records through filing, retrieval, retention, storage, compilation & updating.
Assist the HSE Manager with the routine works.
In Projects Department :
Preparing all the procedures for GASCO Projects.
Preparing reply sheets for comment sheets which are commented by Client / Consultant.
Preparing Prequalification documents for Client / Consultant’s approval.
Preparing NOI / NOC documents for all ongoing projects and following-up to get NOC from various Departments of Clients / Consultants.
Assist the Manager, Sr. Manager and Dy. General Manager with the routine works.
Record the appointment and identification details of directors.
Recording of decisions taken and their subsequent implementation.
Maintains calendar, schedules appointments and meeting rooms.
Makes travel and accommodation arrangements.
Maintains and balances of petty cash fund.
Types routine correspondence and reports from dictation or handwritten copy using personal computer or laptop.
Answers telephone, screens callers, relays messages and greets visitors.
Making monthly reports.
Check Payment Status and Local Purchase Order for Monthly Project.
Preparing Daily, Weekly Monthly Progress for Site Activities.
Submit Cost Analyzing Chart for completed activities of Testing & Commissioning Dept. for Management Meeting.
Got sponsorship and awards for Badminton in college level