Head Cashier and Office Administrator
M. H. Alshaya Company - Saudi Arabia
Total years of experience :13 years, 6 Months
• Complete up-to-date restaurant filling system for all employee files and records (including e-filling)
• Provide general administrative support to ensure the smooth operation of each restaurant.
• Manage and distribute incoming and outgoing correspondence including emails, letters and packages.
• Schedule and coordinate meetings and travel arrangements for staff and management.
• Maintain restaurant supplies inventory and place orders when necessary
• Assist in the preparation of reports, presentations, and other documents are required
• Manage restaurant facilities, including maintenance, repairs and security
• Ensure that restaurant equipment such as computers, printers and telecommunication system are in good working condition
• Coordinate with vendors and service providers for restaurant-related services
• Implement and maintain restaurant policies and procedures to ensure efficiency and adherence to company standards
• Support the onboarding process for new employees, including store briefing and orientation, health and safety procedures, training and schedules
• Maintain and update physical and electronic records and files
• Ensure the confidentiality and security of sensitive information and documents
• Conduct regular store audits to ensure the compliance of company policy and procedure
• Showing proper communication between management and staff in regards to solving problems and coordination
• Accurate analytical reports and memos as requested by Management
• Accurate organization and timekeeping for payroll purposes
• Ensures All Staff Baladiya, Basic Food Safety Certificates and Iqama are updated and Valid.
• Ensures All Store Licenses are Valid and Renewed on time
• Ensures All Staff Vacation are planned and filed on the system on time
• Ensures All Staff Attendance are updated everyday, any Sick Leave or Absenteeism are marked on the system correctly
• Attendance must be prepared and ready for approval and submission on 15th of the Month.
• Public Holiday Pre Approval must be prepared and submitted on time
• Ensures All Lost and Found Items are recorded and submitted to the Head Office every month end
• Ensures All Petty Cash are reimbursed on time and all receipts are valid and signed by Manager In Charge
• All accidents and incidents must be recorded and submitted in the system
• Issuing Cash Float to the Hosts and Servers during Beginning of the Day.
• Assist all the Waiters and Hosts processing all payments (Cash, Cards, Vouchers, Foreign Currency)
• Cashing out All Waiters and Hosts and ensures that all the transactions are balance based on the Employee Sales Summary.
• During the End Of Night, all Petty Cash Float, Additional Float and Till Float are balance based on Finance Certificate Record.
• Ensures Cash Sales are submitted in the system and deposited in the bank next day
• Reconcile all Credit Machines and balanced in the Revenue Center to ensure no shortages or overages.
• Perform Edit Checks to ensures all payment is in correct transactions
• Perform Void Checks if necessary and asked for the reason to ensure guest satisfactions and product feedbacks
• Perform Complimentary and ask for the reason to ensure guest satisfactions and product feedbacks
Respond to all emails and calls of the clients, banks and suppliers
Daily monitoring of all Accounts Receivable/aging of all clients
Call and inform the clients for any due A/R for collections
Update the A/R spreadsheet for any client due and attritions
Prepare and send the billing and invoice of the client for collections
Collect and deposit the payment of respective clients
Daily bank monitoring and reconciliation of All Check Deposits paid from client
Prepare and submit weekly expenses for approval
Daily preparation and printing of checks for signature and releasing
Daily bank monitoring of all issued checks to ensure all are sufficient
Review the budget proposals submitted by provincial and metro company branches
Prepare and submit the approved provincial and metro company branches for Final Approval to Finance Manager
Deposit and communicate the approved budget to provincial and metro company branches
Review and audit all provincial and metro company branches liquidation reports (official receipts vs issued budget)
Communicate and inform the branches for any missing and unapproved receipts
Check and verify the deposit of branches for unused budgets
Person on contact for clients, banks and suppliers
Check and verify the timesheet for all employees for payroll purposes
Prepare the payroll summary every 15th & 30th of the month. Deduct all necessary deductions (late, government remittances and loans)
Prepare and submit all government required forms every month, quarterly and yearly.
Request and process all government licenses for renewals
Keep and file all old documents for reference
Purchase office snacks and foods based on the approved budget
Contact and discuss to the supplier the terms and conditions of payment for the purchase order
Inventory and order all needed office stationery items every month
President of Collage of Business