Administrative Officer and Laboratory Assistant
Zayed University
Total years of experience :15 years, 8 Months
Providing administrative support to the Chair of the department.
Managing the chair’s calendar.
Organising meetings, booking meeting rooms, sending calendar invites, managing the catering requirements for meetings, circulating the Agenda and recording the minutes.
Assist with recruitment process: scheduling interviews, book meeting rooms, sending calendar invites, reference checks.
Providing administrative support to other department staff and training new staff.
Maintaining up-to-date record of all activities and providing periodic reports to the Dean’s office.
Arranging to combine classes during emergency, with all the necessary arrangements.
Organising college events and act as chaperone for students’ trips as required.
Preparing and maintaining records of course materials for faculty during the semester.
Providing support to course coordinators, arranging monthly course meetings, printing and scanning required documents.
Preparing and distributing exam envelopes for Midterm, Make-up and Final exams.
Preparing seating arrangements of the classrooms during the final exams.
Co-ordinating with facilities and IT department for the set-up of offices for new faculty.
Conduct Health and Safety induction for new University College students, faculty and staff.
Besides the above administrative duties, I also perform the following duties in the capacity of Lab Assistant.
Organising and preparing of assigned laboratory courses, student projects and faculty research projects.
Maintaining laboratory supplies and conducting periodical inventory.
Liaising with faculty and department chair to coordinate laboratory activities.
Interacting with purchasing department/vendors for lab supplies.
Attending incoming and outgoing calls.
Preparing LPO, Invoice, Delivery Order in QuickBooksand send it to correspond customers & suppliers.
Handling accounts.
Making follow up on suppliers for the delivery of the materials.
Negotiating with suppliers on prices of materials and dealing with payment terms.
Regular follow up for payment.
Processing monthlypayroll, preparing salary slips.
Responsible for issuing contracts and on boarding packages for new joiners.
Assist to book the flight tickets for employees.
Assist employees with various requests and complaints.
Filing documents (invoices, delivery notes and LPO’s)
Faxing, scanning and emailing required documents.
Maintaining day to day petty cash register.
Handling all the official files.
In charge for all office supplies/ stationery.
Helping in recruitment (calling candidates, taking their details, forwarding profiles to the client, fixing their interviews).
Worked since May 2006 until November 2009 as Admin. Assistant for DMSCON Construction. Margoa - Goa.
JOB DESCRIPTION: ➢ Handling office independently.
➢ Doing all banking work.
➢ Attending incoming and outgoing calls.
➢ Doing Architectural and R.C.C drawings manually.
➢ Handling all personal and confidential files.
➢ Maintaining day to day petty cash register.
➢ Sending and receiving mails through post, courier, and email.
➢ Preparing payment vouchers.
➢ Providing important information to the manager.
Worked since June 2002 until April 2006 as Receptionist cum Admin. Assistant for PRITHVI IT Products Pvt. Ltd. Margao-GOA.
JOB DESCRIPTION: ➢ Handling all the files independently.
➢ Distributing staff salary and pay slips monthly.
➢ Data Entry of Outgoing and Incoming stock.
➢ Attending incoming and outgoing calls.
➢ Ensure that mail and packages waiting to be received /delivered are properly stored and routed to the correct individual or carrier upon arrival.
➢ Preparing cash payment vouchers.
➢ Preparing weekly roster for office boys.
➢ Receive and distribute deliveries to appropriate individuals and verify the order is accurate and complete.
➢ HSSC from Holy Trinity College, Benaulim, Goa. ADDITIONAL QUALIFICATION ➢ Completed Computer Application and Accounting Course which comprised of Microsoft word, Excel, Power point, Internet, Outlook, Tally at Star Computers Computer Training Centre. ➢ Completed a course in English Typewriting at Stenodac Commercial Training Institute 40 w.p.m