Admin Assistant to Supply Cahin and Legal
PepsiCo International - United Arab Emirates
Total years of experience :8 years, 6 Months
• Handling managers Diaries on daily basis/ Arranging meeting & Conference call.
• Handling Teams T&E Expenses, Employee Claims (Medical / Healthy Living).
• Monitor Teams T&E Budget, Claims and Tele-Communication on Monthly basis. Making sure it is incompliance with the company policy.
• Arranging Teams Travel Bookings, Visa Applications / Online E-Visas, Hotel Bookings and Airport Transportation.
• Preparing Presentation Slides on PowerPoint for managers.
• Preparing Purchase Orders on SAP for Vendor Invoices.
• Handling incoming and outgoing correspondences (Couriers / Mail)
• Managing Legal Documentation and Invoices for the period 1year.
• Maintaining confidentiality of Passports and Personal documents and files.
• Handling FOBO office reception, meeting and greeting visitors.
• Handling reception, meeting and greeting clients and visitors to the office
• Setting up and coordinating meetings and conferences
• Handling incoming and outgoing correspondences (Couriers / Mail)
• Arranging Dinner Reservations in Hotels/Restaurant for staff / Managers.
• Organizing business travel, itineraries, and accommodation for the Director, Managers, Staff and Visitors
• Typing documents and distributing memos.
• Handling incoming / outgoing calls, correspondence
• Coordinating with Suppliers and Stores with regards to stationary
• Data entry Notes and Home -Work for students, online line notes by using e-solutions for Schools.
• Creating and modifying documents using Microsoft Office and new e-solutions software.
• Handling HR & Admin Responsibilities like Preparing Consulate documents for visas / medical etc. for new employees.
• Maintaining confidentiality of Passports and Personal files.
• Handling responsibilities of the Office and Admin in the absence of Managers.
- Reading, Monitoring and responding to the emails.
- Answering calls and handling queries.
- Booking meetings.
- Organising Travel and preparing complex travel itineraries.
- Managing and reviewing filing and office systems.
- Typing documents and reports.
- Preparing Power Point Presentations.
- Sourcing and ordering Stationery and office equipment’s.
- Handling Admin requirements.
- Preparing Consulate Documents for Visas and all kind do service letters.
- Render Hospitality for guests & visitors.
- Working on Software Focus - Making Sales Reports
- Maintaining Confidential documents like Contracts and Agreements, Passports and Personal files.