Project Secretary Cum Admin
Emirates Falcon Electromechanical Company LLC
Total years of experience :10 years, 4 Months
I work as a Project Secretary with key responsibilities such as; office administration/management, secretarial work, handles petty cash etc. Kindly refer to my CV for more comprehensive details of my responsibilities. I manage to organize and stablish smooth work flow at the site
o Responsible in overall office operation and directly reporting to the Project Manager.
âSupervising two other Document Controller (Civil and MEP). âSupervise the distribution
of all documents, ensuring that all concerned parties received the proper information
in regards to their scope of works. âPreparing Correspondences for Client, Consultant &
Subcontractor. âPreparing Submittals (i.e. Transmittals, CVI, RFI and others).
âMonitoring/maintaining logs of Incoming and Outgoing Correspondences.
âMonitoring/maintaining logs of all Submittals. âFilling and maintaining hardcopy and
softcopy of Correspondences (both incoming & outgoing), Transmittal, RFI, and
Submittals. â Disseminate Internal Memo from the Head Office and relay important
concern to all staff at the Site. âPrepare Internal Memo for the Site issued by the
Project Manager. âArrange appointments and meetings scheduled by the Project
Manager. âCoordination works within the organization at the site. âI am the direct
contact person in the site in dealing concerns with the Head Office personnel.
âAssigned in securing proper management of office equipments and supplies to
ensure continuous flow of the operation. âI also handles the Site petty cash for proper
control and organize flow of the cash. âAside from the above-mentioned responsibility
I also handles some administrative functions, most of the work involves oral and written
communication, word processing and dealing with email and handling incoming calls
and inquiry..
Akoya by Damac Project (3 Clusters) (Value: 237, 000, 000 AED)
Akoya by Damac Clubhouse & Spa (Value: 33, 000, 000 AED
ï· Reception works includes but not limited to handling incoming calls and inquiry; attend visitorâs
need. âMonitoring of daily attendance and making timesheet every month. âEnsure the
cleanliness of offices and availability of pantry supplies. âAssign in Office supplies inventory and
ordering. âDocument controlling such as booking for courier service, document acceptance
and distribution. âAdministrative works such as updating of all employees files both softcopy and
hardcopy. âEnsure that all important documents of the company as well as all the staff was
properly filed and well kept. âAssist new employees in filling up necessary form and issuance of
new uniform. âAccounting works: encoding of everyday billing of different hotels and uploading
to system every after due date. âPurchasing works such as checking/accepting deliveries
against the issued Purchased Order. Collates quotation and prepare comparison sheet for
approval. âFilling of Purchased Order, follow up deliveries and closing PO. âCoordinating with
different department for smooth flow of operations and any other concern that need back
offices assistance. âCheck and balance on the stock inventories if assigned.
A graduate of Bachelor of Science in Computer Science
High School Graduate