Veronica Gotostos

Project: Meena Plaza Demolition Works
(Guinness World Record - Tallest Building Demolished using Explosives)

Client: Modon Properties

Responsible for HR works and payroll.

Administration Department:

• Prepare all correspondence (including Circulars) related to Administration Department.
• Receive / send emails on behalf of Admin Manager.
• Receive incoming mails/documents addressed to HR Dept. and Admin Manager. Send outgoing mails/documents for High Management / other Department / Division / Project Sites.
• Arrange meeting and interview schedule. Remind the Admin Manager for meetings especially court cases.
• Prepare agenda, report for meetings and compile documents required for court case hearing.
• Maintaining and updating confidential files, court cases, investigation, etc.
• Prepare comparison sheet for quotations from different companies as required by Admin Manager.
• Prepare summary of diesel requirements, vehicle allocation, salary increments, redundant employees, etc.
• Access Oracle System for Admin Manager’s approval on all camps requisitions.
• Make travel arrangement and assist multiple visa application of Admin Manager.
• Receive and screen guests or telephone calls for Admin Manager.
• Other tasks as required from time to time.


HR Department:

• In-charge for preparation of all correspondence related to HR (Termination, Acceptance of Resignation, Warning, reply on personal requests, Certification, Visa Processing/ Cancellation, etc.), emailing the letters.
• Prepare recently required standard format for site/department use and updates existing forms.
• Prepare Recruitment Contract & Demand Letter of agencies for manpower hired outside UAE.
• Coordinate with recruitment agencies for travel arrangement of delegates who will conduct the interview selection and recruitment.
• Coordinate with recruitment agencies for visa application status of hired candidates, arriving candidates, candidates to be returned, other requirements, etc.
• Prepare Offer Letter of all newly hired candidates (Technical & non-technical positions).
• Follow-up directly hired candidates on pending documents for offer letter preparation / visa processing.
• Follow-up on pending visas.
• Maintain and update log of directly recruited candidates.
• Partial short listing of obtained CVs before submitting to Admin Manager.
• Set appointment for applicants’ interview and conduct examination to applicants for Admin positions.
• Establish and maintain proper filing system and database.
• Follow-up the works of HR Department team members.

Being the Head Office Secretary, I am responsible for all Office clerical works especially in registration/updating of company registration in government entities (Clients) and assisting in preparation of Tender Documents and quotations. Moreover, being the personal secretary of the General Manager and additional responsibility is assisting the Finance Manager in some accounting related works including preparation of monthly invoices, salary through wps and preparation of some accounting reports and schedules.

My work responsibilities are not limited to clerical duties but being the Document Controller in the main office having the tasks such as coordinating with site document controllers and maintaining the flow of documents and assists in the final preparation of tender documents up to contract documentation process. In the absence of CEO's Personal Assistant or Company Accountant, I temporarily assumed their responsibilities.