Victor Daiz

• Maintaining project documents including Prequalification, Material submittal, Technical
documents, Method of Statement, Operations and Maintenance manual.
• Managed daily administrative operations, ensuring seamless office functionality and support for
team members.
• Maintaining records & databases: Keeping records & files organized, update Contact lists & input
data into databases.
• Retrieve information when needed. Handled internal inquiries through email, phone, and web
chat, ensuring prompt and accurate responses.
• Drafted project-related correspondence, including letters and other documents, ensuring clarity
and professionalism.
• Correspondence, including tenders, quotation for new projects, memos & Reports.
• Prepared daily invoices from QS Department for timely processing and deliver it to client.
• Prepared daily invoices from Suppliers for timely processing and deliver it to Accounts
department.
• Prepared cheques and tracked payments, ensuring financial accuracy.
• Prepare warranty for the client (if they request it).
• Create technical documents and other necessary materials for tenders.
• Safeguarded confidential information, including records, correspondence, and files.
• Manage calendar, appointment meetings for General Manager, project Manager & operation
manager.
• Scanning hard copies of critical documents such as contracts, agreement and Approved
deliverables for electronic storage in project file.
• Logging of documents into the Master Document Register to the located Folders. Maintained
attendance registers and facilitated administrative correspondence workflow.
• Direct reporting to the General Manager.

• Preparing product comparisons, price analysis and Sales Report.
• Designing product graphics and promotional materials.
• Organized a meeting to discuss new product update and promotion.
• Email marketing and follow-ups with clients.
• Performing accurate data entry and record maintenance.
• Reporting and presentations thru MS EXCEL, MS OFFICE, MS POWERPOINT, and MS WORD.
• Managing staff and schedules. Paper works, Filing reports and maintaining records.