Victor Santiago, CPA

• Validate accuracy of monthly payroll; ensuring employees are paid from correct Company’s bank account; have correct cost allocation assigned to them, receive their contractual benefits entitled on the correct month, etc
• Prepare payroll journals for upload into the general ledger. This involves a manual summation in excel of all personnel costs by legal entity, divisions and GL codes and summary reports for Finance of notable balance sheet accounts.
• Calculate all personnel provisions on a monthly basis by compiling extracts of employee data from payroll system and calculating personnel entitlements YTD in Supreme base currency (USD) based on a varied range of employee eligibilities.
• Analysis of movement of personnel costs in P&L on a monthly basis and documenting such in emails to business unit Finance colleagues.
• Perform monthly bank reconciliations to ensure all employees pays are processed via the bank.
• Liaising with the company bank in Switzerland for outstanding payments not cleared and other bank related issues.
• Maintain both the Microsoft excel/ access database and the physical supporting documents related to the profit share unit (PSU) bonus scheme; ensuring that employees’ personal data is captured and updated accurately.
• Carry out estimated PSU pay outs and other manual calculations as required.
• Calculate and prepare actual PSU payments to employees on an annual basis (April).
• Creation of new fields and codes in the payroll system and developing/ communicating guidance for the Payroll team on how and why to use them
• Member of the Payroll/HR policy group responsible for reviewing strategy & creation of payroll related policies and procedures.
• Responsible for creating new allowance/ deduction codes on informatics.
• Recommended new GL codes to Florian to create in Finance
• Review of legal entities, employees’ Business Sub Units and Cost Centres in the payroll.

• To lead and supervise a team of 10 staff, co- coordinating the daily activities and prioritizing work load ensuring the delivery of a high quality, responsive and efficient service.
• To contribute to the development of the team and identify appropriate training and resources to promote Company’s Group objectives.
• To assist the Payroll Manager with the development and implementation of policies, practices and procedures. (Process flow per countries)
• Assist the Payroll Manager to develop and implement audit procedures.
• To assist the Payroll Financial Accountant with end of year close out, and financial reports.
• Ensure accurate and timely processing of the monthly salary runs for all legal entities.
• Ensure that all salary deductions are made as per instructions received from Travel/HR/Directors and General Managers.
• Assist payroll staff to resolve difficult issues involving employee contract calculations, leave balances, employee inquiries and problems using computerized payroll system.
• Assist the Payroll Manager develops and implement a comprehensive quality control approach by reviewing payroll activities and monitoring of errors. (payroll reconciliation every end of payroll run)
• Administer and monitor monthly Cash in Country lists and processes.
• Check full and final settlements.
• Carry out a “spot check” on other payroll transactions such as annual leave calculations, promotion increases, bank charges etc. ensuring that they are calculated and processed accordingly.
• Advise Finance Director/Group Controller value of salary amounts per currency to ensure enough funds are available for fund transfers.
• Process/upload monthly payroll to UBS file and process “2nd” payments when required via C Channel.
• Production of monthly reports for Managers, HR, Travel and Training and Development.
• Maintain strict payroll controls, schedules and deadlines. Arrange cover/delegate payroll transactions when staff is on leave.

• Prepare monthly payroll for less than 400 employees assigned in Sudan, Afghanistan, Congo, Lebanon, and Philippine operations of the company
• Ensure all the salary advances, expense claims and travel advances were properly deducted, paid and liquidated
• Record new employee, changes in the remuneration of old employee in the system
• Upload salary thru HSBC net. Salary are multi currency which includes USD, EUR and GBP
• Prepare bank reconciliation for salaries bank account
• Attend queries to all payroll related matters
• Supervise the work of the accountant, ensure all the transactions are recorded properly
• Check all the reports of the accountant from GL reconciliation up to preparation of Financial Statements including Balance Sheet, P & L Statement and Statement of Cash Flows

• Handle and follow up supplier invoice registration to ready for payment to vendor
• Plan and prepare all closing activities according to the Generic Closing Schedule
• Strive for accuracy and quality throughout the invoice registration and payment processes
• Ensures all inter company invoices of Iran are booked within the month, this should be reconciled with PARI (Payment and Reconciliation Information).
• Handle a supplier invoice according to the sourcing process and specific local company deviations
• Follow up on Blocked and Parked Invoices and pending Goods receipts/invoice receipts (GR/IR)
• Strives for that financial data in ERP system is correct according to external financial requirements as well internal accounting directives and instructions
• Taking initiative for escalating issues to the relevant instances and demanding improvements of relevant tools, routines and processes in order to work most efficiently
• Executing assigned SOX key controls according to work instruction
• Prepare payment proposal for Bahrain and Syria’s local suppliers.
• Link all payments made for Bahrain, Saudi and Syria’s Local Supplier to the related invoice booked in the Purchase Ledger.
• Prepare weekly payment proposal for Saudi employee’s expense claims.
• Book Petty cash fund, journal vouchers of Bahrain
• Prepare bank reconciliation of Bahrain.
• Preparing monthly payroll for Market Unit Middle East which includes United Arab Emirates, Bahrain, Syria, Iraq, Jordan and Saudi.
• Input all the payroll data into the system like new employees, changes in master data, leave days, claims, deductions and overtime, checking payroll entries after running the payroll calculation.
• Prepare spreadsheet to analyze payroll and tax calculation.
• Calculate end of service for all resigned employees.
• Uploading payroll salary to HSBC Net.

• Inventories movement and costing
• PPE Analysis
• Cash Flow Analysis (Quick/Forecast)
• Operations Status Report
• Variance Analysis
• Clearance of intercompany accounts (eliminations)
• Taxation Reports (GOSI Payment)
• Check the accuracy of invoices and making correspondence with suppliers
• Managed vendor accounts, generate weekly on demand checks, t/transfer, drafts
• Liaise with all the bank transactions.
• Prepare documents for external audit requirements
• Coordinated payroll functions for 300+ employees
• Prepare leave, air ticket, gratuity provisions and accruals.
• Bank Reconciliation
• Maintain books of accounts and preparation of Financial Statements. (RPG System)
• Reconciliation of balance sheet accounts

• Maintenance of Accounts Payable Accounts
• Reviews and approves entries in the book of accounts
• Process, verifies invoices from Foreign Vendors
• Obtain proper approvals by communicating with Various Shipowning Personnel
• Ensure invoices are processed to correct vendor in correct currencies
• Accruals of Utilities Charges
• Evaluate opportunities for cost-effective invoicing processes

• Prepares the IOS reports for Imports, Exports and Remittances Department. Check and reconcile balances against those in the Dimension System
• Maintains the Foreign Currency Notes Subsidiary Ledger
• Checks and reconcile balances of Customer’s Liabilities- Import Bills Accounts Prepares Schedule for computation of Forex Profit and Loss
• Updates balances of Due To Foreign Bank Accounts and check balances against Dimension System
• Check and Reconcile balances of Due From Foreign Bank Accounts
• GLFX Reporting to the Central Bank of The Philippines

As General Accounting Staff
• Maintain schedule of Guaranty Deposit, Cash Advances, Rent Prepaid & Withholding Payroll Deductions
• Prepares Monthly Bank Reconciliations
• Keeps and Maintain Accounts Payable Subsidiary Ledger
• Prepares journal entries for all local disbursement
• Prepares journal entries for all cash advance liquidations
• Compute Interest Expense/Accrual for all Loan Against Export

As Treasury Assistant
• Maintain Accounts Receivable
• Prepare Daily Bank Balance Report. Confirm all transactions made for the day with the Bank for our Bank Balance Report
• Process check request, bank transfer and all local disbursement
• To prepare schedule of FCDU Loan Repayment from Export Collections
• Receive checks, prepare deposit slips, record the same and arrange for bank deposits