Document Controller
Farabi Petrochemicals Company
Total years of experience :20 years, 5 Months
Working as a Project Document Controller for various expansion projects in Farabi
Petrochemicals Company since 2006.
Responsibilities:
• Overseeing and performing the full range of activities associated with
document management work on project.
• Responsible for establishing and maintaining an efficient document control
system, ensuring all documentation is accurate, up to date and distributed
to relevant parties in accordance with the Document Distribution Matrix.
• On receipt of the document from the Feed contractor,
o Carried out the quality assurance checks to ensure accuracy of
information (verify revision number, document number, etc.)
o Purpose of the transmission (Issued for Review, Issued for Approval,
Issued for Information, Issued for Construction, etc.)
o Update the log sheet and distribute the document to project team as
per distribution matrix (DM) for their review/comment.
• Reviewed document and comment response sheet (CRS) received from the
project team will be recorded and issued to contractor through EDMS for
their further action / compliance.
• Overall control of all incoming / outgoing project documents.
Manage, Coordinate, and Expedite documents between PMT and the Contractor.
• Prepare the Internal Transmittals and External Transmittals.
• Maintain the latest revision of documents in records.
• Expedite and track status of all documents reviewed internally by Projects team
• Tracking and Distribution of Incoming mails in accordance with the document distribution schedule.
• Filing of documents into physical and digital records as per discipline wise.
• Preparation of daily, weekly and monthly reports which reflects the progress of the Project documents.
• Effectively involve in teamwork. Support discipline leads, Project engineers, Contractors to ensure KPI’s are met.
• Assist the Project Manager in various activities to meet the project needs.
• Maintain and keep track on Change Orders and TQ’s
• Controls the master record and updating the records
• Maintain confidentiality of sensitive documents.
Company Name : Farabi Petrochemical Company, Jubail, KSA
Worked as an executive Secretary to the Technical & Projects division director. Handled all correspondence related to Technical & Projects division and coordination with other departments. Prepared monthly Manufacturing and Safety newsletters.
Responsibilities:
• Screening telephone calls, enquiries and requests, and handling them when appropriate.
• Organizing and maintaining diaries and schedules complex appointments and meetings, ensuring their manager is well prepared for meetings.
• Communicating and coordinating with all departments and with all management in respect of meetings to be set up and support with regards to necessary preparation for those meetings, e.g. monthly meeting, direct reports meetings.
• Dealing with incoming email, faxes and post, often corresponding on behalf of their manager.
• Prepares various presentations, reports, statistical charts and briefings.
• Co-ordinates and establishes all travel arrangements, reconciles travel and expense reports, including cash and credit card purchases.
• Arranging Business Visa of various countries for Division Director and other senior officials.
• Devising and maintaining office systems, including data management, filing etc.
• Maintaining confidentiality of all sensitive or proprietary information.
• Accept and Plan (Including Manpower and Materials) Daily Maintenance activities which are requested by various departments through company’s customized program ERP (Enterprise Resource Package).
• Close watching of Maintenance related Incident/Accident Report and subsequently make sure the execution of such jobs in order to accomplish safety requirements.
• Planning and scheduling of Facility Change jobs (FCRs).
• Schedule and assign Preventive Maintenance in ERP.
• Preparation of maintenance status report and slide presentation in order to present in weekly meeting.
Turnaround Planning
• Finalization of Turnaround job list.
• Preparation of packages for each jobs which includes work order, manpower details, material details, spading location (marked in P&ID / GA Drawings ), isometric drawings etc…
• Arranging of materials which are required to be sourced from outside, in coordination with procurement dept.
• Conduct regular meeting with various departments / outside contractors and review the progress of the Turnaround preparations.
• Conduct daily Turnaround review meeting and present the progress, highlights and constrains etc…
• Preparation of close-out report and proper documentation of turnaround records.
• Proper coordination with various departments in order to get succeeded the above tasks.
Company: S.A.KENT Co. Ltd. / UHDE Arabia / SAFCO, Jubail, KSA
Position: Technical Secretary
Tenure: May '05 to May '06
Responsibilities: • Responsible for the receipt, issue/distribution, copying, storage and archiving of project documentation received or issued on site including vendors/contractors documentation received or issued on site.
• Prepared Inspection & Test Plan, Work Procedures, Test Procedures, Method Statements, Quality Records and Test Records in accordance with Client Specifications.
• Mobilized / prepared various database required for Inspection / Testing / Loop Check / Construction Activity Management.
• Prepared Technical Queries.
• Designed Charts for the Management Organization, QA/QC, Engineering, Construction and Procurement etc.
• Request for Inspection (RFI) Tracking.
• Preparing & Tracking of Exception Items List (EIL)
• Receiving/recording and filing all inspection and test documents (Quality Records)
• Daily recording of all Quality Documents and track status of Inspections and testing up to Mechanical Completion.
• Routine secretarial work for the QA/QC Manager.
• Receiving and distributing of Project Documents like, Engineering Documents, Construction Documents and Mechanical Completion Documents etc.,
• Distributing received documents to concerned discipline.
• Filing of Drawings like P&ID, Isometrics, Construction drawings, Mark-up drawings, plot plans etc.,
• Preparing Transmittals and correspondence to client and subcontractors.
• Receiving/recording and filing of various technical documents such as Installation Drawings, Vendor Documentation and Technical Specifications.
• Receiving/recording and filing all inspection and test documentation (Quality Records) and setting up of the filing systems for all documentation.
• Generating various reports for the Project Management and Head Office.
Performing all administrative and secretarial works for the division.
Company: Madura Garments / Vedha Automations Pvt Ltd., Bangalore, India Position: Database Administrator / System Support
Tenure: Jan '01 to Sep '01
Responsibilities: • Worked as a Database Administrator / System Support for their Finance & Sales System.
* Global NIIT Curriculum (GNIIT- 3Year Computer Diploma Course), NIIT Bangalore, India.
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