Vijay Thangavel

• Directed group-wide HR and administrative strategy for 400+ employees across 8 companies, aligning workforce planning with corporate objectives.
• Established a centralized HR & Administration shared-services model, improving efficiency and governance.
• Designed and implemented ISO 9001 and ISO 45001 compliant systems, policies, and audit frameworks.
• Partnered with CEO and executive leadership on organizational design, manpower optimization, and succession planning.
• Integrated performance management systems with compensation structures, resulting in 20% productivity improvement.
• Achieved sustained 92.5% employee retention, reducing recruitment and operational costs.
• Ensured full compliance with UAE labour law, government regulations, and statutory requirements.
• Led HR budgeting, cost control initiatives, and administrative governance.

Provided strategic leadership and operational support to managers across policy implementation, performance management, recruitment, training, compensation, and employee relations. Developed and executed an organizational human resources strategy fully aligned with the corporate group’s overall business objectives.

• Directed HR and administrative strategy for 400+ employees across 8 companies
• Built centralized HR & Administration shared services model improving efficiency and
governance
• Implemented ISO 9001 & ISO 45001 compliant systems, policies, and audit frameworks
• Partnered with CEO on organizational design, workforce planning, and succession strategy
• Integrated performance management with compensation systems, driving 20% productivity
increase
• Maintained 92.5% employee retention, reducing recruitment and operational costs
• Ensured compliance with UAE labor law and regulatory requirements
• Led HR budgeting, cost control, and administrative governance initiatives
• Oversaw administrative operations across 8 group companies, ensuring standardization and
operational efficiency
• Managed facility operations including office infrastructure, maintenance, and workplace
optimization
• Directed procurement and vendor management, negotiating contracts to achieve cost savings
and service quality
• Supervised travel arrangements including visas, ticketing, and executive logistics coordination
• Administered company fleet management including vehicle allocation, maintenance, and
utilization tracking
• Controlled HR & Administration budgets, ensuring cost optimization and financial discipline
across entities
• Achieved cost savings through vendor renegotiation and optimized facility and fleet utilization

• Managed end-to-end HR and administrative operations including manpower planning, recruitment, payroll, employee relations, and policy implementation.
• Developed workforce strategies to support business expansion and operational stability.
• Led HR teams to enhance service delivery and compliance standards.
• Ensured adherence to ISO standards, HSE requirements, and UAE labour regulations.
• Strengthened organizational policies, procedures, and administrative systems.

HR Strategic Planning

Developed the organizational human resources strategy in compliance with corporate group strategy
Desiged the group human resources department structure, positions and process system in compliance to its strategic mandate
Review, amend and draft job description and qualifications required for the staff of the group human resources department
Formulate HR Plans, Policies &procedures according to organizational objectives.

HR Administration

Prepare HR budget and ensure the activities within budget.
Provide technical & Professional Advice to Legal Representative for legal proceedings related to HR.

Man Power Planning

Organize meetings with Management, plans for manpower as per requirements.
Set up the working methodology for succession planning analysis, implementation and monitoring

Recruitment management

Develop the recruitment and selection process to include:
Appointment /Confirmation / Termination / Resignation /PROCEDURES/PROCESS
Decide recruitment channels.

Compensations Schemes & Benefits Management

Review and analyze the group subsidiaries:
Jobs / roles Salaries, Ranking and benefit system.

Performance Appraisals and Management

Formulate effective Performance Appraisal Policy, Procedures and ensure its compliance.
Review and analyze the performance appraisal managing process

Employees Relations Management

Set up policies and procedures for the treatment of employees horizontal and vertical inter-organizational conflicts
Enhance Organization communications
Encourage and develop employee communications
Ensure proper management of Staff amenities and occupational and health safety

Training and staff Development

Identify the areas for development
Explore the new skills to enhance productivity
Administer the Training Policy.

• Managed end-to-end HR and administration functions including recruitment, payroll, and
employee relations
• Developed workforce strategies supporting business growth and operational stability
• Led HR teams to enhance service delivery and compliance standards
• Strengthened policies, procedures, and administrative systems
• Ensured adherence to ISO standards, HSE, and UAE labor regulations Oversaw facility management and office administration operations Coordinated procurement activities and vendor contracts to support project and operational
needs Handled employee travel, accommodation, and logistics arrangements Supported fleet coordination and administrative budgeting

* Reviewing resumes and applications
* Conducting recruitment interviews and providing the necessary inputs during the hiring process
* Working with recruitment agencies to source for candidates for specific job positions
* Maintaining HR records, such as those related to compensation, health and medical insurance
* Handling insurance-related issues
* Managing workplace safety issues
* Training new or existing employees
* Firing staff
* Communicating and explaining the organizations HR policies to the employees
* Follow up of confirmation records statutory obligations - PF, ESIC, taxes, gratuity, LTA, bonus etc
* Preparation of salary statement
* Handling the full and final settlement of the employees
* Administration of all contract labor
* Conducting various welfare activities
* Community initiatives programs - organizing and participation
* Regular updating of communication channels
* Preparing and submitting all relevant HR letters/documents/certificates as per the requirement of employees in consultation with the management
* Ensuring statutory compliances for PF withdrawal, annual returns, factory license, shop and establishment license, labour law and record information on a timely basis
* Liaising with all government agencies to ensure adherence to compliance
* Preparing and processing timely distribution of salary, bonus, increment salary slip, leave encashment and full and final settlements
* Recording, maintaining and monitoring attendance to ensure employee punctuality
* Conducting employee orientation and facilitating newcomers joining formalities
* Maintaining and regularly updating master database (personal file, personal database, etc.) of each employee
* Resolving grievances or queries that any of the employees have
* Escalating to the right level depending on the nature of the grievance or issue
* Checking travel and tour expenses and contractor bills and record in relevant software for timely credit of the amount into employees accounts
* Preparing letters such as offer and confirmation
* Implementing and administering performance management processes as per the PMS policy and timelines
* Conducting exit interviews for employees and recording them accordingly
* Reviewing job descriptions for all positions at regular intervals and updating them in consultation with the respective managers
* Engaging with employees on a regular basis to understand the motivation levels of people in the organization
* Keeping records of staff insurance and ensuring timely renewal
* Coordinating with consultants and candidates for scheduling appointments with the management team for sourcing
* Conducting first round of telephonic interview for the candidates to schedule interviews.

• Supported HR operations for 300+ employees including recruitment, payroll, and
compliance
• Managed employee relations, documentation, and workplace safety processes
• Coordinated with government authorities and ensured regulatory compliance

 Responsible for accurate and timely issue of quotations and proforma invoices to our
customers as required.
 Reading, monitoring and responding to my M.D. mails.
 Preparing correspondence on M.D behalf.
 Preparing Presentations.
 Preparing papers for meeting.
 Managing filing and office systems.
 Taking Dictation.
 Diary Management for our Managing Director.
 Travel Booking.
 Taking meeting minutes.
 Independently develop processes to obtain leads through possible sourcing opportunities.
 To process inquires by phone, fax, email and personal visits to build relation.
 Visit customers to regard to any needs.

Experienced Personal Assistant to the Managing Director, providing high-level executive support through effective calendar management, communication, meeting coordination, travel arrangements, confidential documentation, and administrative oversight while ensuring smooth day-to-day business operations and executive productivity.

 Collected and submitted the information on Markets, Products, Prices and emerging trends at
district level and state level.
 Developed many Backward and Forward linkage chain.
 Supporting in product development (branding, packaging, packaging etc.).
 Recruiting facilitators for project.
 Client interaction & communicating to candidates.
 Facilitated many partnerships, collaborations for company’s profitability.
 Disseminated Markets information, Products, Prices and emerging trends to marketing team.
 Organized 8 District level trade fairs and exhibitions for brand building.
 Identify 98 institutions and partners for skill training and employment generation.
 Scanning the market for product / design/ technology obsolescence and inputs for price
revision.
 Assisting companies on legal and taxation issues like FPO licensing, Sales tax, registration,
etc.
 As a liaison officer to different Government Department and MNCs, efficiently developed
personal relationship and managed successful cliental public relations.
 Arranging skill development programmes and helping the trained persons linked with
employment agencies.
 Ensure that all project-related documents are produced in a timely fashion, kept up to date and
are made accessible to project teams and company employees, as appropriate.
 Establish and maintain appropriate relationships to ensure that tasks and products are
delivered on time to the agreed quality standard.
 Prepress in-charge.

 Meet and exceed set sales target for defined territory.
 Ensuring highest standard of customer service is consistently provided across all outlets in the
assigned area.
 Continually learned about new products and improve selling skills.
 Continually reviewing the performance of teams and set sales, revenue generation & cost
objectives.
 Managing risk across branches and ensure compliance with all legislative and regulatory
requirements.
 Motivating sales team to deliver against their sales targets.
 Ensuring higher standards with customer satisfaction.
 Resolved problems and complains thorough proper internal channel in a professional manner.
 Planned work, schedules in weekly and monthly timetables.