Deputy Director
Employees State Insurance Corporation (Ministry of Labour and Employment)
Total years of experience :25 years, 6 Months
•Head of Finance and Accounts division of ESIC Medical College and Hospital Chennai, Advisor to the Management on financial matters including Budgeting, Capital Investment Decisions, development of Internal Controls and procedures.
•Performing analysis and evaluation of Corporate Functions, including Human Resources, Public Affairs, Legal, Academics, Procurement, Accounts Payable and/or Realty Services, in accordance with corporate methodologies and professional standards. Communication of results and discussing practical solutions.
•Oversee the general accounting processes, fixed assets accounting, inventory management and financial reporting of all entities.
•Analysed and evaluated governance practices including authorisations, management reviews, policies & procedures, code of conduct, segregation of duties, system access rights, compliance with accounting standards and planning & reporting procedures.
•Liaised with external auditors, consultants and/or subject matter experts as needed.
•Developed audit objectives, scope and programmes in relation to audit assignments. Periodically reviewed the audit plans to ensure its effectiveness.
•Exercised overall control over proper allocation/distribution of work amongst various units and ensured smooth functioning of the branch.
•Ensured the proper maintenance of all accounting records, completion of periodical reconciliations and timely submission of accounts and accounting returns.
•Ensured that finance is optimally utilised and the expenditure confirmed to propriety, economy and efficiency and effectiveness principles.
•Effectively scrutinised the insurance claims of beneficiaries, Tie up Hospitals, construction related estimates and claims.
•Successfully completed the role of Committee member/advisor in various procurement (RFP) processes.
Assist with planning and executing of risk-based financial, compliance, and performance audits.
Conduct risk-based assessments using appropriate audit approaches, test procedures, and sampling criteria based on professional judgment and applicable methodologies and recommend priorities for audit projects.
Evaluate the effectiveness of business processes and internal controls, identify and assess weaknesses, risks and inefficiencies, determine root causes, and provide practical and value added recommendations/solutions in accordance with the relevant audit standards.
Assisted the Chief Auditor to develop and implement audit objectives including preparation and implementation of annual audit work plan.
Conducted risk based Compliance, financial and Performance Audit at the Offices of the Indian Customs Department, Director General of Foreign Trade, Inland Container Depots (ICDs), Special Economic Zones (SEZs), Export Oriented Units (EOUs), location of Importers, Exporters, Licence holders who obtained various import/export licences as per various schemes.
Identified and examined documentation necessary to conduct effective audits, including reports, statements, records, and memos to gather information and prepare reports; preserved evidential documentation pertaining to audit engagements; reconcile documentation with actual inventory or records to ascertain accuracy.
Prepared electronic audit work papers, schedules, and a summary report on audit findings; summarized statistical data; and, documents recommendations to address audit findings.
Communicated the results of Audit activities to senior management and the Public Accounts Committee and also performed follow-up on management corrective action plan and risk assessment activities
Extensively used IT audit tools such as Interactive Data Analysis and Extraction (IDEA) software, Oracle SQL and MS-Excel to critically analyse Customs Department data and trends which provided key audit findings leading to significant recovery of Tax revenue. Statistical sampling techniques through IDEA software was carried out for audit purpose.
Received merit certificates and cash awards for consistent performance in audit assignments leading to substantial recovery of funds due to the Government and also for highlighting lacunae in policies, procedures. Received CAGs cash awards for successfully securing the All India Second Rank in the Section Officers Grade Exam I & II conducted by CAG.
• HR support and administrative guidance to the management and personnel in accordance with organisation wide goals and objectives.
• Physicals verification of Assets and its reconciliation with Asset Registers. Verification and payment of supplier bills.
• Record business transactions and key daily worksheets to the general ledger system.
• Maintenance of Expenditure control register, preparation of monthly expenditure statement.
• Preparation of various monthly statements, quarterly statements, half yearly statements, annual statement/ reports & returns.
• Reviewing accounting records and financial data to check for accuracy, Processing invoices and payments Compiling financial data and creating reports, Ensuring compliance with policies and the regulations, Managing financial records, accounts and ledgers.
• Preparation of Budget and Revised Estimates for Office Establishment.
• Responsibilities include but not limited to employee benefits, payroll, and database management, ensuring compliance of all legal and government reporting and policies for the divisions.
• Continuously monitored the expenses, to ensure that expenses are in adherence to plans and are within budgetary allocations.
• Conducted periodical reconciliation of related accounts.
• Prepared and compiled data for staffing and diversity related reports and distributed to management.
• Ensured full compliance with departmental regulations and internal controls
• Generated, organised and distributed the daily accounting reports to the authorised officers in the prescribed format.
• Issued exception reports for any non compliance with established internal controls.