Hr & Admin Officer
Qatar Electronics Systems Techno Q
Total years of experience :10 years, 9 Months
-Successfully handled the assignment for the FIFA project, which involved managing 400 temporary staff members for visa processing, ticketing, accommodation, and transportation.
-Forecasting the demand and company’s strategic plans, business objectives, growth projections and future demand for employees based on market trends, industry analysis, and estimated changes in technology or regulations.
-Selects recruitment agency-based evaluations and meets the requirements, budget, and choosing the agency
with finalizing the agreement aligns with company's values.
Discussing terms and conditions and the agency's fee structure, upfront costs, placement fees, guarantees for
candidate replacement and negotiating for mutually beneficial terms.
Ethical recruitment as per the context of Qatar's labor market fair and responsible hiring practice.
Recruiting staff - this includes developing job descriptions and person specifications, preparing job adverts,
checking application forms, shortlisting, interviewing, and selecting candidates.
Coordinating with the technical panel and understanding their requirements to define job positions.
Developing with line managers HR planning strategies which consider immediate and long-term staff
requirements.
Conducting telephone and personal interviews in coordination with departmental heads.
Assisted the HR Manager with recruitment, interviewing, and selection processes, and communicated with
applicants promptly.
Preparing offer letters, employment contracts, and job descriptions.
Completing joining formalities and documentation for new hires.
Managing monetary and non-monetary rewards for employees.
Developing career development programs for employees.
Handling employee benefits and compensation.
Provides clear and accurate information about the job, wages, terms and conditions, and costs or fees.
Managed employee benefits (medical insurance, flight tickets, etc.) and visas according to legal regulations
and company policies.
Planning and implementing training and development programs.
Monitoring and evaluating the effectiveness of manpower planning efforts.
Developing a recruitment plan to meet the organization's manpower needs.
Identifying the gaps between the desired and actual workforce
Identifying and developing potential successors for key positions within the organization.
Organizing and managing celebrations for various festivals and company events (Eid, Diwali, Ganpati Festival,
etc.).
Effectively managing welfare measures, employee get-togethers, picnics, and parties.
Creating and implementing employee engagement programs, such as welcome emails for new joiners and
birthday celebrations.
Organizing Workers’ Welfare Committee Meeting and providing orientation detailing information about their
rights under the Qatar Labour Law and the company policy.
Scheduling and arranging training sessions in coordination with external trainers and training programs.
Identifying training needs within the organization and nominating employees for relevant training.
Encouraging employee participation in various organizational events.
Issuing training certificates upon completion of training programs.
1. HR Administration:
• Maintaining employee’s personal files and records.
• PRO Coordination for employee’s visa process and Medical, Fingerprint date scheduling.
• Producing HR statistical reports (headcount, absenteeism, leavers, etc.).
• Dealing with general HR issues such as annual leave, bereavement, maternity, paternity, flexible working requests, timesheets, etc. on a daily basis
• Grievance Mechanism.
• Coordination with recruitment team and scheduling air ticket for new joining employees.
• Arranging Transportation and accommodation once the employees reached in Qatar.
• Scheduling orientation class session.
• Tracking attendance, maintaining leave records, issue letters, etc.
• Organizing and arranging interviews for candidates.
• Generation of Experience Letters, Relieving Letters.
• Preparing various letters, increment letter, transfer letter, Absenteeism notice, warning letter. etc.
2. Training & Development:
• Identification of training needs and nominating candidates for training.
• Coordinating with the External Trainers regarding the Training schedule.
• Organizing training and development workshops for new and existing staff
• Scheduling the Training Program & collecting the Feedback.
• Issuing training certificates after completion of the training.
• Evaluation of the employees post training program.
3. Employee Engagement
• Celebrations - Eid, National Day, Christmas, Festival, and other company events
• Effectively managing welfare measures.
• Developing employee engagement programs like Initiated and administered a welcome-mail policy to all new joiners, Initiated regular Birthday mailers & celebration policy.
1. Recruitment
• Coordination with Technical panel and understanding their requirements, defining job positions.
• Short listing the resumes based on desired skills and experience.
• Conducting telephone and Personal interviews in coordination with departmental heads.
• Preparing offer letter, employment contract and job descriptions, completing joining Formalities and documentation
2. HR Administration:
• Compilation & processing of attendance data in attendance system.
• Processing monthly attendance muster for workers, trainees & officers.
• Maintaining employee’s personal files and records.
• Designed Policies and Various HR Forms and Induction Program.
• Tracking attendance, maintaining leave records, PF records, issue letters, etc.
• Keeping track of Confirmation, Appraisals, and Increments of employees.
3. Employee Engagement
• Celebrations - Eid, Diwali, Ganpati Festival, and other company events
• Effectively managing welfare measures, management - employee get together, picnics & parties.
• Developing employee engagement programs like Initiated and administered a welcome-mail policy to all new joiners, Initiated regular Birthday mailers & celebration policy.
4. Training & Development:
• Scheduling and arranging training while coordinating with external trainers and training programs.
• Identification of training needs and nominating candidates for training.
• Encouraging participation of employees in various organizational events.
• Issuing training certificates after completion of the training.
78%
61%
60%
74%