Operations Manager
Genpact - India
Total years of experience :20 years, 10 Months
Managing a team size of 10. Ensuring all SLA are met. Ensuring soomth month end, quarter end and year end close. Exploring opportunities to implement LEAN, QPA, RPA. Reviewing of JE's. Preparing monthly deck. Organizing monthly Governance call to discuss challenges, feedback, escalations etc. Cross training within the team to ensure there is back up for all activities.
Handling a team size of 8 people.
Reviewing of daily activities.
Taking pre close and post close call for smooth month end, quarter end and year end activities.
Reporting of variance analysis for Canada Region.
Reviewing of balance sheet recons on monthly, quqrterly and yearly.
PNL review on monthly basis.
Implementing of Lean ideas for process improvements.
GL Accounting Month End Close:
Facilities and leases
Month End Close - Posting Accrual, Re class & Recurring JEs in GL as per SLA.
Ensuring recording of monthly lease rent and Straight line rent as per GAAP.
Recording of Common area maintenance.
Recording of Real estate and personal property taxes as per statutory requirements.
Recording of Contract and sub-contract maintenance related to leased facilities.
Recording of utilities (HVAC, telephone, postage etc).
Reporting of actual and future obligation of leases in reporting currency and local currency.
Reconciliations of Balance sheet accounts:
Monthly reconciliations of following
Prepaid Rent, Real Estate and personal property, Hardware and software maintenance and Insurances.
Accrued rent and Real Estate and personal property taxes.
Long term and short term investments.
Long term and short term borrowings.
Running depreciation and Closing FA books after validation.
Preparing and Reviewing Balance sheet account reconciliations as per Corporate policy.
Close CIP projects until monitoring Go Live.
Depreciation Expense Vs Accumulated Depreciation Tie Out.
Month End Close - Posting Accrual, Re class & Recurring JEs in GL as per SLA.
Preparing and Reviewing Balance sheet account reconciliations as per corporate policy.
Managing Prepaid Expenses Accounting JEs(via FA, AP and Manual).
Making sure to put controls & implementing process improvements.
Timely review and update of SOPs.
Clearing all open items before month end close.
Quarterly reporting for future obligations and actual (as per US FAS)
Managerial Responsibilities:
Leading a team of 5 members who are responsible for all Global Locations (US, UK, Canada, APAC, Geneva, Germany).
Making sure to complete Cross Training amongst team to have backup for every associate.
Tracking Resource Utilization for team & Utilizing optimally during non-month end.
Conducting meetings with Team and Clients to understand requirements/issues.
Recording of daily transactions in Tally ERP.
Generating monthly sales invoices.
Processing of payable invoices.
Monthly reconciliations of Balance sheet accounts and Bank accounts.
Fortnightly reporting of Cash and funds flow statements.
Responsible for all statutory compliance which include preparation and filing of Monthly/ Annual TDS Returns, Professional Tax Statements, Tax Certificates.
Ensure proper adherence to Accounting Policies and Accounting Standards.
Maintaining of contracts Sales, Lease, Maintenance, etc.
Visiting client sites for resolving of queries and concerns related to services.
Supporting Auditors on accounting queries as and when required.
Performing Month End Close Process-posting Accrual & Straight Journal Entries as per SLA.
Preparing & Reviewing Balance Sheet Account Reconciliations as per Corporate Criteria.
Root Cause Analysis of variances to avoid recurrence of errors.
Preparing rectification JEs for clearing open items.
Scheduling Sub ledger reports for Inventory reconciliations.
Providing reconciliations training to new employees in the team.
Supporting Auditors on accounting queries when required.
Booking accrual and prepaid entries.
Setting up the pre and post close call with the controllers and taking the feedback for improvements.
Day to day transaction entry in the accounting system.
Preparing of Cash receipts, Sales Invoices, returns and other related transactions.
Preparing of receivables and payable statement - weekly.
Preparing of bank reconciliation - weekly.
Maintaining of cash and bank transactions.
Pay roll and cash disbursements.
Recording of daily transactions in Microsoft Great Plains.
Generating monthly sales invoices.
Processing of payable invoices.
Monthly reconciliations of Balance sheet accounts and Bank accounts.
Monthly reporting of Cash and funds flow statements, Receivables and payable report.
Weekly bank reconciliations.
Batching and reporting to the Finance manger - fortnightly.
Ensure proper adherence to Accounting Policies and Accounting Standards.
Maintaining of contracts Sales, Lease, Maintenance, etc.
Setting up of customer and vendors in ERP.
Supporting Auditors on accounting queries as and when required.
Recording of day to day transaction entries.
Preparing of bank reconciliation - weekly.
Preparing of receivable and payable statement - weekly.
Liaison with bank and other statutory offices.
Establishment of Letter of credits and Bank Guarantees.
Maintaining of bank accounts and other credit facilities extended by the bank.
Export documentation.
Preparation of negotiation documents.
Passing of payments according to the contract.