office administration executive
Weatherford - United Arab Emirates
مجموع سنوات الخبرة :24 years, 0 أشهر
Senior administrative professional offering 18 years of UAE experience in office administration, learning
and development, document control across Retail and Oil & Gas industries.
A strong team player, who has a proven track record of not only managing daily administrative but also
coordinating and managing a wide range of internal and international projects as a part of the team.
Currently looking for a new challenge, after enjoying taking time off to start a family.
Iraq Tender department.
• Prepared presentations and documentation for bid / no-bid reviews in coordination with the
tender managers, such as generating pre-qualification documents and providing budgetary
quotations for prospective system developments with the implicit aim of qualifying the
Company for formal Tender invitation.
• Coordinated the development, structure, format and content of the final deliverables including
strategy, write-ups, costing, and pricing. Tracked all contracts (new, renewals and expiry).
• Assisted Tender Project Manager and reviewing the client's invitation to tender as it applies to
aftermarket and then coordinating the development, structure, format and content of the final
deliverable including strategy, write-ups, costing, and pricing. Maintained and updated the bid
plans.
• Reviewed tender terms and conditions and ensure Company is not exposed to any unfavorable
terms.
• Facilitate the development of robust Bid strategies and commercially viable financial models by
interfacing with Exec, Sales, Commercial, and Technical and Operational staff
• Supported the production of technical, commercial, legal and operational content for Bids.
Managed the administration of training courses for worldwide divisions, sister companies and
clients, held at various training centers.
• Liaised with delegates and instructors to facilitate course bookings and provide details about
courses
• Arranged travel bookings, and visas for the training course participants; updated individual
participants training requirements and certifications.
• Worked with Regional Training Department representatives to identify training needs, and
created schedules/ plans available.
• Prepared relevant reports and updated relevant databases.
• Maintained Enterprise Process Excellence procedures and core documents.
§ Maintained general office administration, diary management and travel arrangements for
senior management such as VP and regional MD.
• Prepared various monthly reports as per request of Regional Manager.
• Handled and prepared office -related financial documents, such as Purchasing Orders, invoices,
credit card statements, balance sheets, and cash expense reports.
• Handled Customer complaints and enquires.
• Facilitated corporate communications between MENA offices and company’s headquarters in
• Organized general office administration, management, travel arrangement and HR practices.
• Prepared monthly financial status report, expenses, analysis & monthly balance sheet,
compensation procedures, processed payroll.
• Assigned as public relations officer, involved with immigration and labor office departments.
• Communicated between all Middle East country offices, headquarters in Houston, Texas and
Oslo, Norway.
Developed and monitored client database.
• Undertook daily administrative tasks to ensure the functionality and coordination of the
department activities.
• Created marketing material for the company and clients.
• Participated in customer briefings, exhibitions.
• Assisted in monitoring cash and credit payments.