Vineetha V Nair

Directly reporting to the Finance Controller performs accounting, banking, secretarial and administrative duties requiring the exercise of independent judgments. Responsibilities are; coordinating the activities of the Finance Office and provide assistance to all areas within the department including Accounts Receivable, Accounts Payable, Budget and General accounting.

Duties:

 Budgeting
 Invoice Generation
 Outstanding & Receivables Follow-Up with clients
 Dealing with Bank;
• Opening of L/C (Letter of Credit)
• APG & PBG (Advance Payment Guarantee & Performance Bond Guarantee)
• Cheque Discounting
• Bill Discounting
 Reception
 Planning and Scheduling
 Maintaining and checking contracts and files and data analysis.

Directly reported to the Finance Director performs accounting, secretarial and administrative duties requiring the exercise of independent judgments.

General Office Duties:

1. Provides assistance to the Finance Director
2. Invoice generation
3. Accounts Receivable
4. Accounts Payable
5. Maintaining the register of PDC
6. Opening and closing of Bank Guarantee’s APG, PBG & LC
7. Updating Asset Register.
8. Negotiate and raising LPO’s
9. Reception Duties
10. Organize Meetings
11. Document Management
12. Administrative support
13. Attend meetings.
14. Coordinates activities and maintains a monthly and yearly timetable for the Finance Office
15. Coordinates the evaluation process for all Finance staff
16. Maintains vacation and sick time records for Finance staff
17. Track, record and report departmental professional developmental activities.
18. Performs related duties as required

Directly reported to the Finance Manager.

Job Responsibilities:

1. Input accounting data into the Tally 9 with speed and accurate.
2. Preparing the statements of accounts up to finalization.
3. Perform the month end and year end closing activities.
4. Examine and analyze trial balances and other statements of accounts.
5. Perform necessary assistance during audit.
6. Ensure that all attendance sheets from different departments are approved before forwarding to Paymaster.
7. Assist the Paymaster in the departmental attendance sheet administration.
8. Distribute pay slips to the Departmental Heads and obtain their signatures upon delivery.
9. Collects cheque payments and/or cash as received and recorded the same in an exact voucher.
10. Perform other duties as assigned by the Finance Manager
11. Perform accounts payable functions.
12. Identify and resolve errors and discrepancies.
13. Monthly financial reporting process is achieved in a timely and accurate manner