Commercial , Tendering Coordinator
United Gulf Enterprises
مجموع سنوات الخبرة :17 years, 9 أشهر
1. Oversee the preparation and revision of contracts that involve the purchase or sale of goods and services.
2. Coordinate estimation, bidding, tendering & prepare draft contracts for Manager Approval.
3. Oversee proposal planning and administration of contracts.
4. Negotiate Rates, terms and conditions of the contracts.
5. Maintain Vendors/suppliers info, vendor registration process & finding alternate competitive - vendors
6. Cost control in the division & workshop by negotiating with suppliers, vendors, sub-contractors & controlling wastage of material / spares
7. Prepare contract briefs and revisions summarizing contractual requirements and budgets.
8. Track authorizations and correspondence.
9. Maintain detailed contract communication with original contracts and organized files, renewals, reminders
10. Prepare contract change notices, monitor contract performance, including the reporting and status of sub-contractor and owner deliverables.
11. Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules.
12. Prepare and disseminate information to appropriate employees regarding contract status, facilitate contractor meetings.
13. Ensure that contract is in compliance with legal requirements, owner specifications and government regulations.
14. Perform closing activities as needed & collecting appreciation letters, handing over letters etc
Track payments, deadlines & renewals as per existing market inflations.
15. Provide contract summaries and ensure contract execution in accordance with company policy.
16. Initiate Company registrations with different Govt. & private organizations
17. Visit work sites to ensure quality work & communicating with clients to develop rapport.
18. Meeting potential customers to increase the business for the company.
19. Coordination with other departments, clients, consultants & staff to execute projects without any hindrances.
20. Exploring new ideas to capture the market & provide better services with maximum profits
21. Following up with tenders posted in CTC & Kuwait Gazette.
22. Prepaying Agency Agreements
23. Communicating with MEW, MWP, KOC, KNPC, JO with Equipment business.
24. Maintaining database for RFQ, PO, Delivery notes submitted to various Ministry Sectors.
Evaluation of vendor bids and preparation of recommendations for award.
Monitor suppliers to ensure performance compliance with the agreed terms.
Overseeing of the delivery scope of work for the project materials procured.
Verifying the confirmation and acceptance of the materials for invoice payment.
distributes documentation with purchase orders; reports, documents and tracks damages anddiscrepancies on orders received.
Makes intra- and inter-campus deliveries of requested surplus office furniture and merchandise; maintains records of all deliveries.
Fills supply requisitions; assists buyer to order adequate merchandise and supplies; delivers orders to faculty and staff.
Receives, stores, tags and tracks surplus property; prepares property lists for items to be sold at auction.
Receives and stores documents and confidential files; maintains record of approved document and confidential file destruction.
Ships canceled and damaged items back to vendors as appropriate.
Delivers and sets up furniture for various campus events as requested.
Handles and documents storage and transportation of hazardous materials.
Answers questions regarding procedures and resolves discrepancies regarding receipts, deliveries, warranties, repairs and surplus property.
Trains and directs the work of student assistants.
Perform general storekeeping and warehouse duties; maintain accurate manual and computer records.
Perform physical labor; understand and carry out oral and written instructions; drive a forklift;
Modern warehouse procedures, including methods of proper and orderly storage and issuance
Responsibility for the overall work performance of a company.
Management of office environment.
Gathering, adapting, storing and distributing information within the company.
Providing specialized support to other departments
Providing document and telecommunication management.
Planning, organizing, providing leadership and controlling all administrative functions.
Managing quality and cost control.
Managing the many fields of work which the employees carry out.
Ensuring that human and material resources are correctly utilized.
Meeting with other members of management and planning for the future.
Planning and coordinating all activities involved in the provision of administrative support and direction for the department
Creating and maintaining Electronic databases in accordance with departmental business needs
Preparing reports and schedules to ensure accuracy and efficiency
Undertaking and managing departmental administration including the coordination of subordinate secretarial and data
Processing activities
Liaising with other departments and agencies to develop and maintain constructive and cooperative working
relationships.
Managing and coordinating help desk activities for the department or project
Work Actvities
Handling info/instructions / Problem Solving
Clerical / Admin functions
Analyzing / integrating / interpreting
PR/Developing relationships
Supervising / Directing
Planning / Implementing