Parts Sales Administrators / Telesales Executive
Al Habtoor Motors LLC
Total years of experience :34 years, 4 Months
•Receiving phone calls from the customers.
•Receiving orders and inquiries through emails and processed.
•Receiving orders and quotations through fax and processed.
•Monitoring all pending quotations and follow up to the customers.
•Dealing with customers by giving special discount to convert quotations to orders.
•Preparing back order report for the balance orders and send to the customer.
•Monitoring unpaid orders of the customers and follow up the payment.
•Monitoring payment received from the customers and forwarded to the account department.
•Preparing summary of payments for the unpaid ordes and sends to the customers.
•Send everyday stocks file to the assigned customer.
•Preparing daily sales report for the assigned customers and submitted to Department Manager.
•Preparing weekly WIPS status report and submitted to Business Development Manager.
•Preparing weekly sales analysis report and submitted to Business Development Manager.
•Preparing monthly sales analysis report for the assigned customers and submitted to Group Parts Manager.
•Preparing the commercial invoice and packing list of the shipment and send to the forwarder and customer.
•Coordinate to warehouse department for the dispatching of shipment outside the UAE.
•Coordinate to the cargo forwarder for the collection date of shipment outside the UAE.
•Filling and checking all inbound and outbound documents.
•Filling all the invoices for non-collected payment from the customers.
•Filling all paid invoices.
•Filling all delivered invoices.
•Filling all the picking slips used of the warehouse staff.
•Preparing the daily delivery invoices.
•Preparing and filling credit note for the cancelled items from the delivery.
•Preparing and filling summary report for the cash and check payment received from the customers.
•Preparing daily sales report and submitted to accounting department.
•Preparing the monthly sales report and submitted to General Manager.
•Coordinate to Sales Agent for the nonpayment orders of their customers.
•Preparing the Return Slip of B/O items (bad orders) to be full put from Supermarket.
•Preparing and filling the daily stocks receiving report and submitted to Marketing Department.
•Monitoring all the expiry dates of the goods.
•Monitoring all near expiry date goods and reported to Marketing Manager.
•Preparing the weekly inventory for the fast moving items and submitted to Marketing Manager.
•Preparing commercial invoice / Bill of Lading of sea shipment.
•Coordinate to the forwarder for the collection date of the shipment.
•Coordinate to the agent assigned in the area of the shipment.
•Reporting the complete information of the shipment to the customer. (Seal No. Van No. and BL No.)
•Monitoring the daily time record of the employees.
•Preparing the payroll and other deductions of the employees. (Warehouse Dept. Staff )
•Receiving all the fabric and sewing accessories.
•Records all the materials using of the sewers.
•Daily updating the sewing materials in stock cards.
•Putting price tags to the items to be deliver in
Department Stores. (T/shirt, blouses, skirt etc.)
•Filing the delivery receipt for all the dispatched
goods.
•Monitoring the damaged goods returned by
subcontractors.
•Doing a monthly inventory for the fast moving and
non moving fabrics and sewing material.
