Document Controller
HBK CONTRACTING LLC
Total years of experience :8 years, 8 Months
Administer the cost control of every project and update the register regularly and submit the report to Commercial Manager.
Verify the material request for each project is within the budget and register the entire incoming material request to the Cost Control Register.
Reports to Commercial Manager for every update of the Cost Control of every project.
Monitors the status of materials requests until approval from the President of the Company.
Prepares Technical and Commercial Contract within the supervision of the Commercial and Contracts Manager for every main Subcontractor for the Projects.
Provide control, tracking and reporting system for all engineering technical documents and drawing issued on the project, controlling both documentation produced internally or any received from external sources.
Creation of Document Control Centre and daily update it. Registration of documents produced internally on the project HBK and Clients.
Document Control of documents received through ACONEX as per the Project Instruction and requirements (Incoming/Outgoing document registration & distribution, authorization & correct procedure check for all outgoing documents, set-up and maintenance of master deliverable register, document archive/file management for hard & soft copies).
Managing transmittal, receipt of Consultant drawings received through ACONEX.
Filing records in box file with retention period in accordance of Control Records Procedure by the Company.
Uploading correspondences, transmittal, drawings and other important documents with the use of Electronic Data Management System such as ACONEX.
Interface Management (facilitating communication between and among (Project Managers, Discipline Leads, System Administrator and Project Controller)
Drawing/Document Numbering System as per the Project Instruction and in line with the Company Procedure (Management & Control of project specific document and drawing numbering system, revision control and housekeeping of database).
Print hard copies as requested. Maintain central copy all original soft and hard copies of documents.
Receive, register and store project archives in Hard and Softcopy form as directed by the Project Team Submit/issue drawings to the Client.
Notify the Project Team on receipt of Updated Standards.
Maintain a document library of Company references and vendor information.
Provide Controlled copy distribution of all corporate documents and prepare Project Record Books.
Performs additional duties as required by Project/Dept. Manager
Promote QHSE within the company and ensure at all time the quality, environment, health and safety management system procedures are followed
-In charge for updating the status of received tender documents and inquiry from Clients and reports to Estimation Department.
-Prepares material request for Maintenance Department using JD Edwards and Oracle
Maintain and monitors all the documents of the projects according to company’s ISO Procedures.
Ensure all incoming documents stamped received and correct party receives a copy.
Register all incoming and outgoing documents.
Maintains and update the status of document for Water, Mobile Water and Waste Water Department.
Maintains Project Filing System in accordance to Project Quality Plan.
Maintain archives for tender documents, contract drawing, specifications and other project documents;
File hardcopy and electronically of documents and categorize each according to its type and discipline.
Submit documents through transmittal using Aconex, in line with the Project Instruction of every project.
Disseminate to the concerned party any documents or correspondences received through Aconex.
Maintain updated record of all controlled & uncontrolled documents.
Ensure latest revision of documents is disseminated to concerned party.
Ensure all related correspondences regarding projects received through Aconex are saved electronically.
Process any documents received from Client, Consultant and Subcontractor.
Request quotations for the materials required for the project and ensure that material specification is met as per the requirement of site.
Coordinate and follow up for the delivery of materials and ensure that delivery takes within the specified requirements on site.
Perform administrative duties as directed by the superiors.
Perform other functions as requested by Project Manager.
Responsible for all the control of the documents.
Filing and monitors the status of every document (Shop Drawing, Design Drawing, Method Statement and Material Approvals).
Update and register all incoming documents and correspondences.
Prepares the documents for transmittal and approval of the consultant.
Follow-up the submittals and transmittalfrom the consultant and subcontractor.
Monitors latest revisions of documents, drawings and material approvals received through Aconex.
Ensure that latest revisions of documents, drawings and material approvals have been disseminated to the Site Engineers, Subcontractors and concerned party.
Transmit documents for approval to the Consultant and follow up the response.
Upload documents that are approved / commented by the Consultant and transmit for information of Subcontractors, concerned department and Site Engineers.
Prepare Inspection Request and submit it to the Consultant for their information.
Ensure that the Inspection Request is updated.
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