Procurement Manager
Royal Group
Total years of experience :18 years, 7 Months
Role: Reporting to Operation Director / Operation Support Manager / CEO
Managing Procurement department and ensuring that all materials including CAPEX, spare parts & subcontractors services are procured through best possible sources (locally / overseas) as per technical specifications & project schedule
Assist in the preparation of tender scopes, contract drafting, LOI, awarding letter, roll-out, implementation, performance evaluations, cancellation/renewal and commercial requirements for various services lines including: MEP, cleaning, security, helpdesk, pest, waste, catering, specialist systems etc.
Steering all FM (Hard, Soft & Hospitality Services) tenders including major landmark projects like AFOCH - Armed Force Officers Club Hotel; Um Al Emarat Park and Presidential Palace etc. from the initiation of the tenders until the award stage to the turn of over 50 Million AED
Following Sinyar procurement policies & procedures and monitoring purchase related activities accordingly to ensure integrity of the process
Manages the development, monitoring and continuous improvement of statistical reports on procurement.
Drives best practices in strategic procurement, including category strategies based on internal and external benchmarking
Compliance with COSHH Regulations in all work activities
Rendering current market rates of materials for pricing and costing when required
Assuring that relevant quality assurance / quality control procedures are followed as per HSE standards
Formalizing the polices for Supplier / Sub-contract Payment Terms, Bank Guarantee, Performance Bond and Retentions Terms
Supervise and manage daily FM Procurement activities in maximo software ( PPM & Reactive Maintenance Material Requirement )
Finalizing Sub-Contractors for OEM & special services ( Soft & Hard Services )
New supplier research, selection and development.
Credit Facility Establishment with Existing supplier.
Budget setting for tooling, model costs and cost reduction plans
Initiated Stores for Spare parts & Consumable Stocking
Created Material Stock Inventory for Spare Parts & Consumables
Record Management for Project Management
Initiated supplier & Sub-Contractor Pre-Qualification & Evaluation Process
Cost Reduction in overhead & Fixed Asset materials through supply agreements.
Designed & Activated Procurement Module in Maximo CAFM System
Involved in tendering process in estimating Asset maintenance cost
Involved in new Projects Snagging and mobilization process.
Involved MGI Vehicles (owned & rental ) vehicles management.
Manage operational issues with vendors such as delivery, price, quality or service issues
Lead the vendor selection and the negotiation process for Facilities Management (hard and soft FM).
Maintain and establish strong business relationships with vendors in FM
Efficiently procuring quality goods and services in cost effective manner to meet Project Budget and specification requirements.
Effectively estimating best quotes based on cost against specifications and placing orders after due approval from Procurement Managers.
Initiated Strategic Procurement Process - Supply Agreement LTA ( Yearly Contract for Consumables / Power tools / Office Stationery/PPE / Fasteners / IT Stationery ) 8 Million Worth Contracts Signed in 2012-2013
Performed Various Analysis process in Procurement dept to target Cost saving & excess usage.
Involved in Local Suppliers / Warehouse Visit in estimating supplier business turn over & warehouse storage.
Ensures materials and services are supplied in a timely fashion to avoid work disruptions.
Preparing reports for managing project procurement schedule @ project Site
Ensure all requisitions have proper delegation of authority and are processed within Company guidelines
Scrap Disposal - MEP Project Materials
Receives Purchase Request (Site Material Requisitions)
Analyze and evaluate purchase requisitions to ensure completeness / suitability
Create a Purchase Order using the ERP system
Timely execution of internal customers requisitions to ensure their satisfaction
Maintain a reliable vendors data base to identify sources and make sound vendors selection decisions
Accountable to send RFQ (Request for Quotation), obtain quotes and Place PO as per purchasing procedures.
Negotiate best possible deals with selected vendors in terms of price and delivery to reduce the risk of unexpected or adverse consequences
Refers technical clarifications to bidder with concern Electrical / Mechanical Engg support
Prepares bid tabulation (CBE / TBE)
Familiar with standard payment terms (OC/LC/CDC/PDC) Processing procedures
Prepares all standard documentation (ROA, LOI, SA, CONTRACT’s)
Manage and follow-up with suppliers for delivery and maintaining status of part-shipments against lead time given by the suppliers.
Involved in Budget Issues ( Preparing Committed cost report against PM budget )
Involved in CTC ( Cost to Complete ) Analysis & MOS ( Material on Site )
Responsible for procurement Expediting of all MRO (Maintenance, Repair & Operation) materials required for Derrick Barges DB101, DB27, DB16, KP1 and LB32
Internal interface include the Project Management Team, off shore operations group, QA/QC and Accounts. External Interface is primarily with suppliers.
Negotiate commercial issues, delivery matters as well as terms and conditions with suppliers
Preparing the monthly activity report highlighting, material prices and payment terms;
Coordinating all expediting activities and inspection of equipment using third party inspectors and gain approval from engineering.
Assist the expediting process; provide help the guidance to project dedicated expeditors.
Report to Project Manager / Procurement manager on any potential problems regarding critical deliveries as well as co-ordinate with them for any assistance/guidance for resolving of generic and specific delivery problems.
Coordinate with freight forwarders and shipping department for quick transportation of equipments to site for overseas orders as per PO INCOTERMS2000. Issue marine declaration statement and maintain relationship between shipping, accounts payable and procurements department.
Dealing with material nonconformities ensuring implementation of corrective/ preventive actions by the supplier/ subcontractors against the reported materials nonconformities
Coordinating with accounts dept regarding LC, Supplier SOA
Any other Procurement related duties that may be assigned by the Project Purchasing Supervises as and when required.
Involved in Clearing PCC Payment Clearance Certificates for Rental Equipments
Performed post order coordination with vendors and expedite materials to ensure delivery schedule match specifications. Coordinate timely flow of engineering documents, certificate tests reports and inspection reports between supplier and concerned sections. Handle any delivery inconsistencies and exercise judgment with defined procedures and practices to deliver appropriate action
Notify TPI with the necessary information related to the details of test location such as (address, person to contact, telephone number, and fax number).
Co-coordinating With Sub-Contractors for Thickness Through Test (TTT)
Prepare and update Various Reports like
- Weekly Inspection Status Report, Two Week Look Ahead Report, Material Receiving Status Report, Material & Inspection Expediting Report, Inspection Disposition Report.
All these Reports generated by using MS Access
Maintain updated TPI Inspection Database, the content as follows: •Inspection Release Order(IRO) Number. Inspection Report, Inspection Release Note, NCR, Inspection cost. •Invoice Number, date. •Invoice values. •Received / Approved Date. •Final status of invoice (Closed, under processing).
Inspection schedules & other delivery reports where generated in MS project ( Whenever required)
Managing records on ARAMCO IPSS (Integrated Project Supply System) which is a Visual Basic Program, of every single material received and issued from and to the Project Stores for future reference and for the smooth circulation of records for both the Company and the Contractor.
Expedite all the necessary documents such as NMR 601’s, 602’s & 603’s needed by the Contractor to check and formally receive what is being shipped directly from the Vendor or from Saudi Arabia to NPCC Yard.
Expedite all project materials from overseas & Saudi Aramco Centre store
Ensure that VENDOR’S bills of materials “BOM” are released, sub-orders placed, and orders expedited and received within a time frame that will support the VENDOR’S manufacturing schedule.
Performed Material Reconciliation for all the material involved in the project and prepares a Final Report which will be issued to the Contractor for their records and further action if any, and to the Company Manager for their information of what has been made out from the whole project Expediting SPDP (Spare Parts Data Package) from vendor to deliver at Offshore.
Preparing project execution strategy using MS Visio.