فيفيان سلامة

Responsible for everyday internal/external correspondence
Prepare meeting schedules making proir arrangments, meeting agendas, arrange for conference call, registring, typing and filing minutes of meeting .
Overall coordination of office administration .
Handling all incoming and outgoing calls for the department .
Managing the executives calender and meetings .
Ensure follow up is handled on time and by approiate person .
Prepare the daily activity and important documents to be signed by the manager.
Assure the confidentialety of important matters.
Prepare presentations as instructed.
Coordinate with department and prepare responses to emails and correspondence.
Coordinate for the staff training, conferences and buisness trips for all the requirements .
Preparation for weekly meeting & monthly .
Maintain a systematic filling system of documentations in order to facilitate future referencing and ensure easy accessbility for the team.
Follow all relevant department policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.
Obtain further information for incomplete documents.
Update data.
Maintain records of activities and tasks and bring to the attention of manger those requiring immediate action ..
proofread all papers for correctness and completeness prior to the signature of the manager.
preparing Manger's Incentive Program as instructed
preparing budget as instructed .
Handled all correspondence related to parliment question.
Preparing payment request and AFE's
Typing different kinds of memo's and letters