PA Assistant To GM
Delta Corporation
Total des années d'expérience :11 years, 11 Mois
• Handle the GM agenda: organize the daily tasks, schedule, arrange, coordinate and prepare the meetings;
• Daily planning of duties and responsibilities for self and Director;
• Identify priorities, emergencies and important issues in connection with day-to-day business needs;
• Handle all incoming and outgoing emails, correspondence for self and Director;
• Drafting and sending correspondence, internal memos, etc;
• Participation in internal meetings and recording subjects discussed in the minutes;
• Organizing events such as exhibitions;
• Travel arrangements;
• Monitoring the status of the ongoing tenders;
• Preparing reports and presentations upon request;
• Follow up the status and activity of different projects and reporting on the same;
• Linking the support departments (Finance, IT, Hr) with the management;
• HR Activities
• Handle the Director agenda: organize the daily tasks, schedule, arrange, coordinate and prepare the meetings;
• Daily planning of duties and responsibilities for self and Director;
• Identify priorities, emergencies and important issues in connection with day-to-day business needs;
• Handle all incoming and outgoing emails, correspondence for self and Director;
• Drafting and sending correspondence, internal memos, etc;
• Participation in internal meetings and recording subjects discussed in the minutes;
• Organizing events such as exhibitions;
• Travel arrangements;
• Management of Tender Committee documents;
• Monitoring the status of the ongoing projects;
• Follow up on various subject concerning the developments of each ongoing projects;
• Keeping track of all contracts signed by company;
• Keeping track of insurance policies, class certificates and registration cards for company’s vessels;
-preparing the daily agenda of the GM, follow it and inform the GM of the changes occured;
-management of internal and external correspondence and telephone calls;
-drafting and sending correspondence;
-participation in internal meetings and recording subjects discussed in the minutes;
-centralization necessary supplies, stationery, equipment, furniture;
-HR activities and PR O activities;
-maintenance of personnel files and personnel action forms;
-montly time sheet report and overtime payment;
-recruitment and all steps within the recruitment process- scanning cv, planning interviews, appointment letters;
- induction procedure for the new employees.
-management of materials for the labor camp;
-management of the company's cars;
-management of building- supervising the cleaning stuff, purchasing all the protocol and cleaning materials;
Simulation and testing:
-Support communication between test & training sites
-Implement animation activities planned for Key Users and End Users
-data extraction and analisys;
-making daily and weekly report according to the data extracted in order to show the advancement of the team
Training materials for End Users:
-Translate materials from English to Romanian where needed
-Arrange logistics for End Users trainings
-End User readiness consolidation and follow up
-Centralize attendance sheets and feedback forms
-Support Change Management and Domain Leaders assessing End Users readiness
Communication:
-Support Change Management and Domain Leaders in implementing communication actions: internal and external to the organization
-Implement actions in animation of the End Users
Project implementation:
-Support PMO with expenses and budget
-Logistics needs for Team and the End Users Training - stationaries
-Perform administrative duties to support the project implementation
Knowledge management:
-Help with organizing manuals and documentation, to be coherent and helpful to support the organization after implementation
-booking tickets, hotel rooms and conference facilities;
-schedule appointments, meetings and travel arrangements and keeping notes
-preparing invoicing;
-follow up communications with local and international companies;
-liaising with staff in other departments and with external contacts;
-ordering and maintaining stationery and equipment supplies;
-sorting and distributing incoming post and organizing and sending outgoing post;
-filing and storing paperwork, documents and computer-based information;
-photocopying and printing various documents, sometimes on behalf of other colleagues.
-provide secretarial and administrative support to the Director;
-prepare and edit correspondence, communications, presentations and other documents;
-check and coordinate documents for approval;
-respond to internal and external telephone and email enquiries;
-prepare presentations, meeting agendas, and draft correspondences;
-record, transcribe and distribute minutes of meetings;
VICEPRESIDENT ASSISTANT 29.09.2011 - 08.07.2012
Company:UTI Security Engineering SA
Working city:Bucuresti
Department:purchasing/logistics
Company activity field: Research, design, development and testing products.
Responsibilities:-preparing the daily agenda of the GM, follow it and inform the GM of the changes occured;
-management of internal and external correspondence and telephone calls;
-drafting and sending correspondence;
-training and keeping all trips made by employees both domestic and overseas travel, preliminary information about price offers, drawing requests, reservations, complete travel orders, returns;
-participation in internal meetings and recording subjects discussed in the minutes;
-preparation and translation of various documents specific to the department;
-centralization necessary supplies, equipment, furniture;
-management of the company signed contracts both as beneficiary and provider (introducing in the stream for endorsement contracts, follow them, sign them);
-registering the contracts already concluded (introduction of new contracts signed in the registry and archiving of expired ones);
-prepare monthly time sheets;
-out leaves;
-calculation and order their meal tickets;
-recruitment;
Studies: Titu Maiorescu University Of Law (2006-2010)
University of Bucharest, Faculty of Foreign Languages- LMA English-Spanish (2005-2008) Courses, certificates & awards Certificate of Human Resources Inspector