HR&Administration Manager
(MASRIA FOR CONSTRUCTION AND BUILDING). Company Alexandria, Egypt.
Total years of experience :39 years, 0 Months
The development of policies for the management of human resources in accordance with the laws and regulations with the management of activities such as recruitment and personal interviews, training and performance evaluation and career path and wages, incentives and measure the efficiency of these systems, as well as the development of administrative policies organization to conduct functional facility and lift the reporting deviations with work to create a good working environment motivate employees to achieve required goals efficiently and effectively.
Duties and Responsibilities basic
First, the policies and procedures :
1 . Overseeing the implementation of policies and procedures for administrative affairs verify suitability of the nature of the work.
2 . Ensure the application and effectiveness of policies with administrative affairs reporting deviations .
3 . Analysis of deviations from the regulations and policies developed and find appropriate solutions to the problems that cause distractions.
4 . Continuous updating of policies and regulations to cope with the different variables .
Second, follow-ups and reports :
1 . Periodic follow-up of any new decisions issued by the workforce and discuss the problems that belong to the company at the Labour Office .
2 . Issuing administrative instructions for any particular position New affairs personnel after reviewing laws and regulations in force.
3 . Sure to match the list of the Statute of the Company with applicable laws while working to spread the concepts of administrative systems between the employees of the company .
4 . Oversees the accuracy of annual statistics collected for working holidays and absenteeism and labor turnover .
5 . Oversees the accuracy of personnel data base which includes biography for each employee as well as include wage since his appointment and until his release from the company.
Third, supervision and administrative instructions :
1 . Oversee the process of providing the labor required for the company to take appropriate methods .
3 . Sure to check the movement of payroll and attendance and sent to the Department of Finance in a timely manner .
4 . Signature and review maintenance contracts for all administrative services company.
5 . Ensure the application of sanctions regimes and holidays and overtime with identifying distractions and work to avoid them .
6 . Ensure the efficiency of the social insurance systems with follow-up procedures and insurance balances payable to the Civil and Insurance .
7 . Ensure the efficiency of the health insurance systems and follow-up procedures performed with the development of regulations on how to deal with work-related injury .
8 . Ensure the quality of public services provided to employees and work to improve them periodically.
9 . Plans to supervise the needs of the workforce and make sure to take all measures to obtain the best cadres .
10 . Oversees the process of translating the strategic goals to keep pace with changes in the organizational structure .
11 . Oversees the plans career progression and development performance.
12 . Review presents the budget on manpower direct manager to take the required approvals .
14 . Oversees the application of all administrative regulations adopted in the company.
16 . Puts policies and procedures for administrative sanctions and regulate the functional behavior of the company.
Fourth: Employment :
1 . Oversees the efficient personal interviews and tests and interviewed the candidates for department managers .
2 . Oversees the preparation of policies for recruitment, transportation plans and promotions.
3 . Sets policies for the preparation and offers of employment and employment contracts and the signing on behalf of the senior management in accordance with the budget set.
Oversees the efficient personal interviews and tests and interviewed the candidates for department managers .
HR Manager:-
.Responsibilities & Duties:
-Develop the organizational human resources strategy in compliance with corporate group strategy
-Design the group human resources department structure, positions and process system in compliance to its strategic mandate
Review, amend and draft job description and qualifications required for the staff of the group human resources department
Formulate HR Plans, Policies &procedures according to organizational objectives.
-HR Administration:
Prepare HR budget and ensure the activities within budget.
Provide technical & Professional Advice to Legal Representative for legal proceedings related to HR.
-Man Power Planning:
Organize meetings with Management, plans for manpower as per requirements.
Set up the working methodology for succession planning analysis, implementation and monitoring
-Recruitment management:
Develop the recruitment and selection process to include:
Appointment /Confirmation / Termination / Resignation /PROCEDURES/PROCESS
Decide recruitment channels.
-Compensations Schemes & Benefits Management:
Review and analyze the group subsidiaries:
Jobs / roles Salaries, Ranking and benefit system.
Performance Appraisals and Management
Formulate effective Performance Appraisal Policy, Procedures and ensure its compliance.
Review and analyze the performance appraisal managing process
-Employees Relations Management:
Set up policies and procedures for the treatment of employees horizontal and vertical inter-organizational conflicts
Enhance Organization communications
Encourage and develop employee communications
Ensure proper management of Staff amenities and occupational and health safety
-Training and staff Development:
Identify the areas for development
Explore the new skills to enhance productivity
Administer the Training Policy.
-Human Resources Management Information Systems:
Review and assess the HR module of the current ERP system.
Propose potential customization, if needed, on ERP HR module.
Follow up, guide, and monitor the implementation of ERP HR module at group level.
Skills
-Result oriented driven individual.
-Problem solver, optimistic and enjoy assertive communication.
-Ability to lead teams and empower staff.
-Ability to innovate and create new concepts.
-Ability to communicate and cooperate with everyone in the organization
• Directs HES department.
• Directs lows affairs department.
• Directs clinic.
• Ensured implementation of employee’s performance.
• Reviewed and recommended modifications as deemed necessary on the Job classification and salary scale. This includes conducting market research to determine competitive salaries and related benefits, in coordination with company’s General Manager ( regarding compensation and benefits)
• Planning, identification, development and recommended employee orientation and training program to improve organizational effectiveness. (Training and Development)
• Recommendation changes and updates on Human Resources policies and procedures, in coordination with General Manager.
• Ensure Saudization % is achieved in a targeted time frame
• Exit Interview system to take feedback and correct the areas that need correction
•Responsible for the Administration and Personnel affairs of the employees, including but not limited to transportation, accommodation and Government Relations etc.,
• Responsible for Saudi Labour law and other statutory obligation
• Created and monitored the human resources operational budget and control expenses accordingly
Managed & Supervised all corporate HR management aspects Recruitment, Selection, Manpower planning, Compensation& Benefits, Organizational Development Training.
Follow up on all administrative activities related to the group strategy in the areas of general administration, GOSI, medical insurance, housekeeping, maintenance.
Select and interview employees to fill vacant positions.
Monitored employee’s absenteeism, highlighted critical cases and find solutions
Keep all personnel records updated.
Insured policies, procedures and reporting are in compliance.
Reviewed, implemented, and updated applicants tracking, employment practices, compensation, benefits, and human resources programs and methods on a regular basis.
Duties and Responsibilities:
- Prepares HR and administration strategies, policies and procedures.
- Prepares the hospital human capital plan.
- Directs operations and motivates employees to achieve the strategy.
- Conducts studies to develop hospital.
- Plans and implements new service systems and upgrades work procedures
- Reviews and analyzes current and past period reports and evaluations to upgrade service level and suggests better solutions to reach patients satisfaction.
- Supervises and monitors managers` achievements and work flow.
- Measures the progress of the HR activities by measuring the time, cost and efficiency of the whole HR cycle according to the key performance indicators.
- Benchmarks the opportunities at hospital, compensation packages. selection process and headhunting methods with other companies in K.S.A and the region.
- Conducts interviews with requesting managers and selects employees to fill vacant positions.
- Assists hospital managers in developing policies and procedures.
- Participates in designing the incentive scheme.
- Develop and implement training plans to ensure necessary skills development among staff and top management to achieve strategic objectives.
- Manage and development and maintenance of the succession planning program, career development programs, and employee retention programs.
- Prepares studies related to the cost of staff in hospital. - Implements training courses for managers in hospital.
- Manage HR-related regulatory and government issues, including ikamat, visa and work permits
- Manage day-to-day personnel services including employees relation and payroll administration .
- Manage performance of appraisal process.
Duties and Responsibilities:
Serve as the hospital’s only specialist in matters related to the General Organization for Social Insurance Program (GOSI), the Saudia Arabia Social Insurance Program,
This involves:
Providing consultation to hospital employees with respect to GOSI issues.
Ensuring that the proper procedure is followed when employees are enrolled in the program or leave the program.
Preparing monthly reports concerning contributions to GOSI.
Coordinating with the hospital finance department as well as the central government GOSI office concerning GOSI contributions.
Help hospital employees enroll in the private medical, dental and life insurance program provided by a private insurer for hospital employees and help them make claims and receive payments from the insurance company.
Prepare and review contracts and contracts amendmants for hospital employees to ensure that they are complete and accurate.
Cross-trained as assigned in different section or HR department
Duties and responsibilities are as follows:
1) Recrutment Section:
Work as recruting officer who evaluates and review CVs of candidates for any job vacancies.
- Interviews potential candidate.
- Do some filing
- Answers telephon queries for any job vacancies
2) Leave/Travel Section:
Work as leav/travel clerk who monitors leav of employees
- Computes leave accrual in monthly or yearly basis
- Receive leave request and file according to the time of leave.
- Makes final leave calculation for any employees going on final exit.
3) Employee Relation Section
Work as Employee Relation cooradinator
- maintains the safekeeping of employee’s passports and employee’s files
- monitors passports expiration and Iqama renewals
- Type certificate of employment, travel letters, embassy certificate of employment and other certification.
Duties and Responsibilities:
- Prepared financial reports, schedules, and worksheets under the direction of the Budget Specialist, the controller or the Director of finance.
- Analyzed general ledger accounts to verify their accuracy.
- Processed payroll under the direction of the payroll Manager.
- Helped prepare (under the direction of the general ledger and budget specialist) this involved reviewing the budgets submitted by individual departments.
- Reviewed the Account Payable in accordance with the established guidelines.
- Prepared the Vendor Payment summary in Arabic in accordance with government requirements.
- Prepared the Bank Reconsecration.
Duties and Responsibilities:
- Designed and implemented the sales strategy, surveyed the market and spotted new areas with potential.
- Followed up on distributors and major accounts to achieve sales targets.
- Handled customer inquiries and complaints coordinated the resoultion of complaints with other people in the companany.
- Coordinated sales maintenance schedules with clients and the sales maintenance department.
- Explained product benefits to clients and introduced new service plans.
Duties and Responsibilities:
- Responsible for arrengement of hospital symposium.
- Arrangement for doctors and nursing’s flights and accommodation all the period of symposium.
This was a wood trading company.
- Managing a staff of seven (7) people.
- Helping desing and implement the sales strategy while
- Working under the direction of the manging director.
- Assisting the managing director with all trading activities from sales through the purchasing of raw product.
- Administrating all bank transactions as well as collections.