Admin / HR Assistant
United Arab Shipping Company
Total years of experience :12 years, 5 Months
1-Follow up the employees’ visa expiry date and renew it.
2-Apply for all kinds of visa and follow up .
3-Travel arrangement related ( tickets, hotels, visasas applications )
4-Self correspondence.
5-Computerized filing systems.
6- Meeting prepations, taking short hand .
7-Tasks periorties planning.
8-Follow up and cordinate with others departments.
9-Prepare and compose the quarter reports and the final report.
10- Well versed of Ms office ( wind xp, excel, power point, Internet...etc).
1-Apply & Follow up online for our projects through the DM web. For all kinds of ( Final & Preliminary Permit Building, Exception Request or Gate Level ) .
2-Apply online for gaining ( Water, elec., Etisalat, Drainage ) NOC.
3-Follow up with our clients their projects.
4-Meeting & travel Arrangements .
5- Computerized filling.
6-Self corespondences
7-Arrange appointments.
Search for the supplier through the directory or the internet.
Prepare all the qutation request.& follow up them .
self correspondences with the consultant office.
travel arrangement
visa issues
Renew employees' contracts.
Besides all the traditional secretarial duties.
-Deal 7 follow up all the correspondences from the external international law offices such as BAKER & MAKENISEY - EL SHALAKANY & provide them with all the information related to the committed cases .
-Register the date of the cases`sessions with which has done in the previous session & prepare for the next session necessaties ( documentaries ).
-Write all kinds of the attorney & official attorney .
Establish all kinds of leasing contracts after the negotiation with the another party about the quotation, provisions & penalies .
-Attend the international commercial arbitration center sessions which nominated to judge in the conflicts rise between the different companies`nationalities.
-Attend & write the reports of the Board Of Directors Assembly & the General Assembly which discuse the final equilibrioum .
-Take the procedures of attestation all the statement of the Board Of Directors Assembly from the authorities bodies .
Besides my secretaril skills :
1- Typing on the computer with high speed ..
2- Translation & Sum up the documents .
3- Direct preparation & Filling the documents .
4- Organize meeting, conference, events & programs by arranging for facilities and caterer, issuing information or invitation coordinating speakers, & controlling event budget .
5- Write reports of the final estimate & compose & prepares confidential correspondence or reports .
6- Receive the phone calls .
7- Decent with high degree of tact .
8- Open up to date the Internet Sides concern of the work .
9-Directs preparation of records such as agenda, notices, minutes, &resolutions for corporate meetings .
10-In addition to my experience in Human Resources .
Having a position inventory & determine the vacancies within a certain time .Predict the position which will be vacant in the opening future cause of ( pension, promotion & resignation ) & the temporal vacant position .Having a job bank .
Due to the prediction of the opening future position, making pro- active procedures using all methods of recruitment methods ( internal - external ) to attract the qualified candidates who best meet the job description & job specification .
From time to time evaluate our recruitment methods, review our tool cost, number of applicants generated & the performance of hites & the no. of turnover .
2-Acomblish job analysis project for our new branch.
3-Annual performance appraisal .
4-Update the employees' database & maintain it with high confidention .
5 Arrangement training programs with the educational center.
6-Follow up employees' vacatin balance.
This was a Training during my four years of studies in the university through the Summer vacation . I `ve learned & practiced all type of secretarial duties & i `ve proven track .
This Faculty specialize in teaching foreign languages , I`ve specialized in English & Spanish languages , to be qualified in translation in all field .