walaa Shaheen

* Analyze the forecast received from the marketing .
* compare the Raw materials availability with the demand .
* Prepare Purchase request taking in consideration the current stock, demand and lead time .
* check the planing schedule, to avoid any shortage .
* check the consumption of the raw materials day by day .
* compare the consumption during the past months .

* Contact customers and try to get new orders
from them .
* Prepare proforma invoice which indicates the description of the items, prices, quantity and shipping charges .
* Follow up with the customer and make the amendments needed as per the customer's instructions, until get the final confirmation.
* Prepare Internal request which defines the raw materials needed to get the final outcome and follow up with the other departments (procurement / warehouse and production ) in order to finally prepare the order .
* Prepare all the needed documents (Invoice, PL, COO and any other required documents ) and send it to the customer and for the clearance agent .
* Contact with more than two forwarders to get good shipping rate, book for the shipment and send the AWB to the customer and advise him about the shipping details .
* Check with the customer after shipping , in order to make sure that the shipment well received .
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* Try to get new customers, by searching website for potential customers and provide them with our product and price list and introduce them to our company .
* Negotiate with the new customers or old customers who asked to take new items on the prices trying to provide good price .
* Negotiate with the new customers on the payment terms .
* Prepare the contracts for the new customers which include all the conditions .
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* Prepare quotations for tenders, based on the prices which win the year before , also based on the quantities, size and quality needed .
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* Sourcing :
Search for suppliers for the new items, taking into consideration of the prices offering the shipping and clearance charges at the supplier's end, also clearance charges and transportation on our side, and the price which will be offered to the customer.
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* Notify the accountant about the payments .

* Work on Quickbook system .

* Filing emails as soft-copy, also filing the documents hard-copy and soft-copy

* Prepare production schedule using excel to check on the efficiency of the equipment and the total quantity produced .

* Make internal purchasing, get a purchase order from the other departments and checking with the stock, make a purchase order defined the needed items with the prices which were agreed with the supplier .

* Check with the accountant to prepare payment .

* 8- Filing the documents hard-copy and soft-copy

* check the items received .

* Add the procurement invoices to the system .

* File the production's documents and the invoices .

* Follow up with drivers ; check with them on the
fuel invoices and compared it with the traveled distance, also follow with them on the vehicles' conditions and repaired .