Sr. Associate – Portfolio Coordination Management
saudi entertainment ventures [ SEVEN
مجموع سنوات الخبرة :7 years, 5 أشهر
Leading and overseeing multiple facets of organizational projects, my role encompasses a diverse range of responsibilities, including:
• Project Planning: Developing and sustaining comprehensive project plans detailing tasks, timelines, milestones, and resource needs, while adhering to established project baselines.
• BoD Reports: drafting and preparing BoD reports on Portfolio level.
• Budgeting and Financial Management: Monitoring project finances, tracking expenditures, and ensuring compliance with financial protocols. Identifying cost-saving opportunities and optimizing resource allocation, also a single point of contact with finance to facilitate CAPEX payments release.
• Procurement: Single point of contact with procurement department to facilitate the process between end-user and procurement. Also, raising PRs on SAP.
• Risk Management: Risk Assessment and Management: Identifying potential project risks and formulating effective mitigation strategies. Regularly evaluating project risks and updating risk management plans as necessary.
• Stakeholder Engagement: Establishing and nurturing relationships with all stakeholders through adept communication and negotiation skills, thereby ensuring the successful delivery of project objectives.
• Performance Monitoring: Monitoring project progress against predetermined plans to ensure timely attainment of objectives. Implementing key performance indicators (KPIs) for effective measurement of success.
* Communication Facilitation: Facilitating seamless communication among projectstakeholders. Providing regular updates on project status, issues, and potential obstacles.Collaborating with team members, management, and relevant parties.
• Resource Coordination: Coordinating with various departments to allocate resourcesefficiently. Ensuring that teams possess requisite tools, skills, and support to accomplish projectgoals.
• Quality Assurance: Implementing robust quality control measures to ensure that deliverablesmeet or surpass established standards. Conducting periodic reviews to identify and rectify anyissues affecting project quality.
• Documentation: Maintaining accurate and up-to-date project documentation, including plans, status reports, meeting minutes, and other pertinent records.
• Continuous Improvement: Identifying opportunities for process enhancement and efficiency.Implementing best practices and integrating insights from past projects to drive continualimprovement.
• Team Leadership: Providing guidance and leadership to project teams, fostering acollaborative and positive work environment.
Consistently collaborating with the delivery team to enhance AMC site development and oversee project advancement. Also, liaising with vendors and suppliers to fulfil business needs and ensure project success.
• Reports: Generate weekly, biweekly, and monthly reports for AMC projects, encompassing project dashboards, master programs, and comprehensive reports.
• Project Planning: Develop project plans, coordinate resources, and oversee budgets. Review and revise design drawings, CADs, and PDFs.
• Stakeholder Relationships: Foster and sustain relationships with all stakeholders through effective communication and negotiation, ensuring the fulfilment of project deliverables.
• Invoices and Contracts: Review vendors invoices and contracts associated with projects and development.
• Trackers: Draft various departmental trackers such as Invoice log, Procurement log, PO log, PMO log, and Master program.
• Client Management: Manage client-specific items for ongoing AMC projects.
• Financial Management: Handle and oversee direct payments related to CAPEX.
• Project Milestones: Achieve project deadlines and milestones, maintaining the required standards and staying within budget.
• BOQs & Quotations: Review and prepare Bills of Quantities (BOQs) and Quotations.
• Baseline Programs: Develop baseline programs using MS Project and Primavera Basic.
Recognizing prospects for AMC projects and expanding the cinema business within the KSA market.
• Stakeholder Collaboration: Collaborating with global AMC teams and stakeholders to planand execute AMC cinemas across various cities in the Kingdom of Saudi Arabia, including large-scale activations.
• Strategic Planning and Campaigns: Developing comprehensive plans, strategies, andcampaigns in conjunction with other departments to deliver high-quality products to our targetaudience. This includes writing bilingual business proposals, negotiating with landlords, andaligning business models to meet targets. Additionally, overseeing contract drafting and review, project budgeting, and engaging with both external and internal stakeholders to fulfilorganizational requirements.
• Business Growth: Actively working to enhance and expand the AMC business by cultivatingrelationships with landlords, suppliers, and partners.
• Business Analysis: Analysing business processes and implementing plans to establisheffective networks. Identifying new business opportunities, market trends, and growth areas todrive business growth.
* Market status & Management: Identify new business opportunities - including new markets, growth areas, trends, customers, products, and services.
• Team Support: Maintaining development reports, trackers, and financial models for projects, while also fostering strong relationships with colleagues to achieve organizational objectives.
• Partnership Engagement: Continuously engaging with AMC consultants, PMC and partnerssuch as JONES LANG LASALLE (JLL), to monitor project timelines, handover dates, andopening dates.
• Legal Support: Assisting the development and legal teams in lease negotiations to ensurefavourable terms for AMC.
• Market Awareness: Staying informed and connected with the property market status to informdecision-making processes.
• Financial CAPEX Review: Regularly collaborating with the finance department to reviewproject histories, project CAPEX, and cash flow updates.
Analysing and enhancing business operations to achieve sustained growth, while also identifying and capitalizing on market opportunities.
• Identifying Business Opportunities: Proactively reaching out to potential partners to exploreand discover new business opportunities.
• Closing Deals: Facilitating the closure of new business agreements by liaising with thedevelopment and legal teams. This involves developing and negotiating leasing contracts withlandlords.
• Document Management: Maintaining various documents in formats such as Word, PDF, Excel, Microsoft Project, and other applications, including letters, correspondence, reports, agendas, and meeting minutes.
• Meeting Coordination: Organizing and scheduling meetings as required and managingOutlook calendars for the department.
• CRM Support: Assisting the business development team in recording employer informationand business activities via the CRM system and other relevant systems.
• Administrative Assistance: Providing administrative support to the Business DevelopmentManager and assisting the team in achieving funding and enrolment targets across all incomestreams.
• Reporting and Presentations: Responsible for preparing all business development-relatedreports, presentations, and templates.
• Project Collaboration: Maintaining continuous involvement with JLL (PMC) on SEVEN - AMCCinema projects, providing regular updates on project status, issues, and potential roadblocks.Collaborating with team members, management, and other relevant parties to ensure projectsuccess.
Expanding business through strategic development planning to achieve organizational targets and goals. Additionally, presenting innovative business concepts to management while possessing the capability to enhance the efficiency and effectiveness of services and products.
Key Responsibilities:
Facilitating office operations within the company, communicating across departments, and executing administrative tasks while serving as a development coordinator. Providing ongoing support, maintaining well-organized records of business activities, conducting research on company data, and archiving reports. Ensuring computer databases are updated, nurturing client relationships, managing correspondence via emails, and preparing documents through printing, copying, and binding. Additionally, assisting with minor technical support, acting as a personal assistant to the executive team, and managing scheduling for appointments and events, among other responsibilities.
Offering primary support for the information technology helpdesk, managing incoming calls, and efficiently allocating and overseeing call assignments. Providing comprehensive administrative assistance to the IT Department, resolving both internal and external issues, and ensuring regular system maintenance.
Key Responsibilities:
• Precisely document calls received by the Information Technology Helpdesk utilizing both paper-based and computerized systems and protocols.
• Allocate calls to IT Department personnel, closely monitoring progress with both staff andexternal suppliers, and ensuring timely updates to end users.
• Address incoming calls promptly based on established priorities and agreed-upon servicelevels.
Primary duties were identifying business opportunities, building, and maintaining successful relationships with prospects and existing clients, collaborating with executives on business strategy to determine objectives, evaluating current business performance and maximizing business reach and potential.
Additional Support:
Responsible for maintaining and installing computer networks based around Microsoft Server Technologies. Working with multiple technical platforms i.e. mainframe, two-tiered client-servers, and three-tiered client-servers. Moreover, managing data as well as working on LAN, WAN solving networks issues, http and php. Also, installing computers applications for employees.