Senior Payroll Officer
MNH : MOHAMED NASER AL-HAJERY & SONS Ltd.
Total des années d'expérience :17 years, 6 Mois
Al-Hajery founded in 1946 with a single ‘Kuwaiti Drug Store’ has now grown into one of the largest consumer services group in the state of Kuwait. Now the group includes many of the top global brands in the industry like 3M, Abbott, GSK, Novartis, Boss, Clarins, Dunhill, Gucci, illy, Escada, Novolac, Lacoste, P&G, Tefal, Tiffany & Co., NIVEA & many more.
Main responsibilities:
Human Resource Transactional Activities :
Deliver effective HR transactional services for 2500 employees related to employee’s leave, transfer, business travel, ticketing, loans, salaries, premiums, penalties, promotions, end of service and contract renewal as per the labor law and the company’s policies & procedures.
Maintain employee’s database that contains all employee information (promotions, sick days taken, vacation days accrued, etc.) in order to ensure an efficient retrieval of information when needed.
Assist in conducting annual employee performance appraisals of employees.
Payroll Activities :
Process approved leaves (vacation, personal, and sick leave), working hours and overtime of the pay period.
Process necessary deductions, additional pay from the current and prior pay period and prorate employee's salary and pay for the specific number of days worked during a pay period.
Verify timesheet, attendance, hours worked and post information onto designated records.
Record employee information, such as transfers and resignations, to maintain and update payroll records.
Process payroll, final settlements and employee's advance leave payments, print reports to verify the payroll results, correct detected errors, generate the direct deposit file and forward the bank deposit file and payroll sheet to the Finance Department for processing.
Process salaries in order to be paid through cash, cheque or transfer remittance instructions to the bank (Bank Transfer Letter) and send statutory reports to the Bank and the Ministry of Social and Labor Affairs.
Ensure that pay slips are delivered to employees, either through email or hardcopy in a timely manner.
Review salary computation, and other information to detect and reconcile payroll discrepancies.
Employee Relations Activities :
Review, discuss and resolve employee problems & complaints in area of responsibility by meeting with employees to receive information on the problem and co-coordinating resolutions with other departments and individuals.
Collect employee's feedback and suggestions by conducting relevant surveys in order to maximize employees' satisfaction.
Administer the separation process, prepare employee separation notices, and conduct exit interviews to analyze deficiencies.
Al Tijaria Real Estate Co., it was established in 1968 & listed in the Kuwait Stock Exchange (KSE), it's considered one of the largest real estate companies in the State of Kuwait regarding paid up capital.
The most famous projects in Kuwait are Al Tijaria Tower & the Boulevard Park.
Main responsibilities:
Responsible for all the general accounting functions for the Boulevard Park.
Handling & preparing the Payroll for “Salmiya Group Co” which is Subsidiary from the mother company “Al Tijaria” (Leaves - Indemnity - Encashment - Overtime - Allowances - LVs & Indemnity Provisions - Payment through Online - etc. ), & related entities on Oracle system.
Registering all the Accrual Expenses after reviewing the GL report from Oracle system.
Prepare & review the PVs against payment requests & submit it to accounting manager for approval, then register it all after that on Oracle.
Keep a record of issued cheques on a daily basis for management reference.
Reply to all inquiries from vendors.
Record all revenues & follow up the collection process on timely basis, & make a comparison between the 3 systems (Oracle, Legacy & Bridges) to ensure matching the balances.
Registering the other collections (Electricity - Stadiums) on Oracle.
Updating the list of “Tenant Refund Deposits”.
Reconcile the current account with the related party account (Knet or Checks) & make the needed adjustments to ensure matching the balances.
Registering the transactions which is on Symphony Hotel current account.
Registering the new Investments & its entities on the Oracle once it’s credited in the bank account.
Registering the new Loans & its entities.
Following up the issued Letters of Guarantees & renewal it one month before its expiry.
Reconciling sub-ledger to general ledger account balances.
Preparing monthly bank reconciliation
Maintaining and reconciling fixed assets schedules & making Depreciation entities.
Support month-end, quarterly end & year-end close process.
Assisting with financial statements.
Assisting with preparing annual budgets.
Assisting with annual audit preparations.
ACICO Group is a full-service, multi-sector construction group, based in Kuwait with more than 25 years of experience across the region. ACICO established itself as market-leader in the manufacturing of building materials, providing end-to-end services across its 6 core sectors : Cement - Industrial - Construction - Logistics - Homes - Real Estate.
Today ACICO has Branches in UAE, Saudi Arabia, Qatar & Bahrain.
Main responsibilities:
Working on Microsoft Dynamics AX 2012 System.
Receive PRQs for material (Item code or Services).
Select suppliers according nature of requested items or services
Prepare the request for quotation & to suppliers
Receive multiple quotations from suppliers
Review received quotations to ensure that quotations include all required information (quantity, price, specifications, delivery terms & payment terms)
Arrange samples & testing from new supplier & new offered products.
Prepare the comparison sheet for received quotation & send it to requesters for technical evaluation.
Negotiate with suppliers based on technical evaluation of comparison sheet to get the best combination of quality, price, payment terms, delivery terms & delivery time, Negotiate/Confirm for terms of payment related for foreign supplies (CAD, L/C, Credit)
Negotiate/Confirm the delivery incoterms (CIF, CFR, Ex-works, FOB)
Prepare purchase orders, follow up the approval & send to suppliers.
Receive invoices & ensure their handing over through 3-way match procedure to financial department for payment.
Follow up with financial department to ensure payment released on time.
Communicate with financial department & suppliers to solve any conflicts regarding supplier SOA (Statement of Account).
Prepare & update on daily basis the follow up sheet to track the status of any purchase order
Hold the Petty cash custody & ensure the continuous compensation of consumed amount to guarantee availability of cash.
Communicate with the OEM companies for spare parts & services if needed
Create & maintain good relationships with vendors & suppliers
Organize & update database of suppliers
Searching for new suppliers to ensure reliability of dealing with them.
Central Circle was established in 1979, it’s the second largest medical company in Kuwait, also Central circle is the sponsor for multi-national pharmaceutical companies like “ GenPharm - Sanofi - J&J - Roche - AstraZeneca - Janssen - KCI - Sirona - BOWA - AGBL - Mea.Gate ”
Main responsibilities:
Working on Mena-itech System, using MenaPay module for Reviewing and approval of monthly Payroll transactions for the entire Group.
Implement any employees' status changes and updated data on a monthly basis (salaries/ Benefits increments, deductions, invoices, etc.) into the payroll System & Payroll Manual Sheets.
Prepare the calculation of Indemnity & Provision.
Handling all kind of Petty Cash (Cash - ATM - Advance).
Payables management for cash and credit transactions.
Participating in preparing HR Annual Budget with Finance Dep.
PISTON is a full-fledge of Marketing, Advertising service & Production House located in San Diego, New York & Kuwait.
Main responsibilities:
Managing the agency's books, ensuring accurate reporting of all financial statements.
Preparing quotations & invoices for clients as well as Purchase Orders for suppliers.
Handling the payroll for all employees.
Handling the agency's relationships with banks and managing reconciliations.
Following up with clients to ensure that payments are made on time as agreed in the payment terms, on the other hand, handling the new contracts with the Legal Office.
Reviewing petty cash & managing its process and Approvals.
Providing all the support required for agency audits KPMG.
“ In 1976, EDC was formed as a joint venture between the Egyptian General Petroleum Corporation (EGPC) & the A.P.Moller -
Maersk Group of Denmark. EGPC & A.P.Moller have acted, since the company's inception, as equal partners in ownership, EDC
current position is a major player in the market for drilling services in the Middle East. ”
“ Today EDC has Branches in Gabon, Qatar, Libya, Saudi Arabia & Syria. ”
Main responsibilities:
3- Treasury Section: (Apr/2012 - Apr/2014) 2.1 yrs.
Issue all Payments methods cash, transfers & checks for (Vendors-Staff-Manuals) :
Setting invoices up for payment & process checks requests.
Maintain records & vendors file.
Correspondence with vendors & respond to any inquiry from side, & complete the beneficiary accounts details with bank on the
other side.
Record RVs which coming from Receivable Section & PVs which coming from HR Dep.
Making money transfers & money conversion with coordination between banks according to our needs & forecasting.
Making Batches by registration all journals at the end of month, RVs, PVs & manual payment that issued during the month into GL.
Bank Reconciliation.
Build strong relationships with internal business partners and with external clients.
2- Fixed Assets Section: (Jun/2009 - Mar/2012) 2.10 yrs.
“Acting as a “Section Head” & reporting to CFO”
Manage the Assets Section including staff appraisals, discipline, objectives & training for my team.
Prepare Fixed Assets section periodic reports.
Generate monthly "Asset Status Report" showing all company assets with its accumulated depreciation.
Perform "Assets Monthly Transaction Report" (Additions - transfers - write-off) & send it to each rig and reconcile our records with the
rigs to ensure that all assets were set at its relevant appropriate locations.
Up-to-date registration of all assets records to ensure an accurate registration of the cost price for all rigs.
Capitalize new assets under construction after analysis and ensure of its correct cost.
Issue Application for Expenditure (AFE) for all non-budgeted items.
Match new assets requisitions were approved as per capital budget.
Control capital expenditures by providing the management with relevant information on asset requisitions such as approved budget,
spent YTD & net balance available.
Reconcile fixed assets sub-ledgers to the general ledger according to the monthly closing.
Provide Auditors with the up-to-date Data needed during half year & year-end audits.
Conduct analyses related to fixed assets as requested by management.
1- Payables Section: (May/2007 - May/2009) 2.1 yrs.
Invoices Registration up to approval :
Receiving and sorting invoices.
Channeling each class of invoices into its proper channel for technical and financial approval.
Matching and approving purchasing invoices for both local and foreign vendors.
Payment Vouchers approval :
Receive the payment vouchers from all departments.
Payment for all vouchers which are already approved.
Keeping track of overdue outstanding invoices & outstanding prepayment.
Yearly balance conformations letters to vendors.
Early sett. imprest fund before yearly closing.
Monthly Account Payables Reconciliation.
Monthly inter-companies’ reconciliation with "Maersk accounts".
Main responsibilities:
Transferring to “Credit Analysis Department” & manage account services through quality checks and other follow-up.
Meet the bank’s high standards of customer service and focus by choosing high profile customers to deliver high quality service.
Maximize cross selling opportunities by pro-actively informing customers of products and services available.
Negotiating the terms of an agreement and closing the sale.
Main responsibilities:
Listening to customer requirements and presenting appropriately to make a sale (personal loan, auto loan, credit cards, payroll).
Developing relationships with existing customers via meetings, telephone calls and emails.
Arranging meetings with potential customers to prospect for new business.
Negotiating the terms of an agreement and closing the sale.
Bachelor of Commerce (BSc) – Accounting
