HR Executive
KTC International LLC
Total years of experience :6 years, 11 Months
Advertising Job Openings, Sourcing and Short listing of CV’s, Arrange and conduct Interviews for initial assessment and referring for the final interview of the competitive candidates to the relevant Manager.
Preparation of the job offer letters, Appointment Letters, Contracts and other joining formalities for the successive candidates.
Deal with the recruitment agencies for local and overseas recruitments.
Collect documents from candidates for Employment Visa after consulting with the PRO.
Ensure the joining formalities, Arrange Induction of the new Employee and deployment to the relevant department.
Follow up the Competency Report before the completion of Probation period of the new employees and take necessary actions on the basis of report.
Follow Up Performance Evaluation of the New employees after the completion of the probation period and annual as well.
Keep the personnel records of all the employees updated. (Personnel Files & Database).
Time Sheets collection, seeks approval and summarize for the payroll process for all of the employees (Dubai, Abu Dhabi, Sharjah, Ajman & Doha (Qatar)).
Keep updated records of Annual Leave, Annual Air Ticket and compensation of Annual Leave and Ticket.
Air Ticket Booking, LPO Preparation and Forward Invoices to Finance Department from the Travel Agents after checking and verifying.
Prepare a Summary report of all the Employee’s Annual Leaves and Gratuity entitlement at the end of the year to Finance for budgeting purpose.
Issuance of all kinds of Certificates and Letters after appropriate approvals.
Prepare Final Settlements of the employees upon Termination of the Employment Contract by either party and arrange Repatriation to his home Country.
Other day to day tasks and employee related general reports assigned by the Managing Director, Sr. General Manager & General Manager (Contracts).
Short listing of CV’s and Arrange Interviews.
Preparation of the job offer letters, Appointment Letters and Contracts and collect documents for Employment Visa after consulting with the PRO.
Arrange Induction of the new Employee and deployment to the relevant department.
Follow up the Competency Report before the completion of Probation period of the new employees.
Follow Up Performance Evaluation of the New employees after the completion of the probation period and annual as well.
Keep the personnel records of all the employees updated. (Personnel Files & Database).
Time Attendance checking by using the Face Recognition Machine Software and Salary Preparation for all the employees.
Over Times Checking and forward to Finance after Approvals from HR Manager and General Manager.
Keep updated records of Annual Leave and Annual Air Ticket and compensation of Annual Leave and Ticket.
Keep Proper records of Absents and Sick Leaves.
Air Ticket Booking, LPO Preparation and Forward Invoices from the Travel Agents after checking and verifying.
Prepare a Summary report of all the Employee’s pending Annual Leaves and Gratuity at the end of the year to Finance for budgeting purpose.
Issuance of all kinds of Certificates and Letters after appropriate approvals.
Follow the Annual Training Plan and Arrange In-house Training Programs and follow up the “Training Effectiveness Report” and other time to time Training Needs.
Conduct Employee’s Satisfaction Survey and prepare reports.
Prepare Final Settlements of the employees upon Termination of the Employment Contract by either party and arrange Repatriation to his home Country.
Monthly report to the HR Manager.
Other day to day tasks and employee related general reports assigned by the HR Officer / HR Manager.
Short listing of CV’s, Arrange Interviews and Preparation of the job offer letters and contracts.
Employment Visa Documents arrangement.
Monitoring of Work Permit Approvals from Ministry of Labour (MOL) and payment arrangements.
Receive Employment Visas from PRO, keep them safe after necessary updations and hand it over to the appropriate person upon arrival of the Visa Holder.
Monitor Employment Visa Endorsement Process.
Monitoring of the Employee’s Personnel Data Files.
Safe Keeping of all Passports and keep records of any incoming or outgoing Passport.
Keep records of Visa Expenses and Monthly Reports to the Accounts Manager.
Annual Leaves and Air Ticket Monitoring.
Compensation and benefits Monitoring.
Monitor Labor Camps Accommodation.
Coordinate with the Accounts Department in Payroll and inform them about the newly joiners to include in their payroll.
Arrange Cancellation of the Employment Visa upon Termination of the Employment Contract by either party.
Prepare Final Settlements of the employees upon Termination of the Employment Contract by either party and arrange Repatriation to his home Country.
To conduct Exit interview with the Employees.
Preparation of Weekly and Monthly reports (related to the assigned tasks) to the HR, Administration and Accounts Manager and take necessary actions on the pending issues after instructions from the HR Manager.
Manage all Office Documents, correspondence inwards outwards.
Manage the Inventory Control System, Stocks In and Out.
To summaries all the closing stocks reports and prepare the final valuation of closing stock.
To prepare and manage personnel record of all staff and employees; i.e. appointment letters, warnings, resignations, leave record, allowances etc.
To maintain Petty Cash account for disbursement and re-imbursements.
Calculate and charge services charges to RBPL against services provided by Faisal & Brothers Ltd in dispatching the stocks.
Assist the Warehouse In-charge to comply with the queries by the RBPL Head Quarters.