وسيم حفيظ

Project & Document Control Leadership

Directed the full lifecycle management of engineering, procurement, and construction documentation, maintaining strict compliance with PMO, ISO 9001, and PMC documentation standards.
Ensured that all project deliverables were uploaded, distributed, and approved within established SLAs, maintaining 100% traceability and audit readiness.
Implemented a standardized document coding and revision control matrix, minimizing retrieval time and eliminating version conflicts.
Conducted routine internal audits and alignment reviews to identify and rectify discrepancies, enhancing document reliability across disciplines.
Collaborated with the Project Controls and QA/QC teams to align documentation deliverables with progress billing and milestone approvals

Stakeholder Coordination & Issue Resolution

Acted as the primary liaison between Consultant, Client, PMC, and Contractor for document-related workflows, submittal schedules, and approval tracking.
Maintained close coordination with Engineering, Procurement, Construction, QA/QC, and HSE departments, ensuring that document workflows supported on-site execution and inspection schedules.
Proactively followed up on delayed submittals, design revisions, and technical clarifications to prevent project bottlenecks.
Generated and presented weekly document status dashboards and exception reports, providing datadriven insights to senior management.
Facilitated alignment between project control systems (PMWeb, Aconex, and Oracle Cloud) to eliminate data duplication and maintain synchronization of document registers.
Team Management & Mentorship

Supervised and coached a 5-member document control team, delegating priorities and ensuring adherence to project timelines and compliance parameters.
Developed SOPs and training modules for document control workflows, metadata accuracy, and correspondence etiquette.
Introduced periodic team review sessions to evaluate key performance indicators such as upload turnaround time, compliance rate, and overdue items.
Cultivated a results-driven environment focused on accuracy, consistency, and proactive communication.

Discipline-Specific Documentation Oversight

Technical: IFC Drawings, Shop Drawings, As-Built Drawings, Redlines, RFIs, Design Change Notices, Material Submittals, Technical Notes, Technical Proposals, Calculations, Vendor & Coordination Drawings.
Quality: ITPs, WIRs, MIRs, NCRs, Internal NCRs, Site Observations, SORs, CAPA Reports, Method Statements,
Audit & Test Reports, Third-Party Certificates, Quality Plans, Checklists.
Procurement & Commercial: Purchase Orders, Vendor Prequalification, Payment Certificates, Client Invoices, Variation Orders, Quotations, Subcontractor Submittals, Material Approvals, Contract Documents.
HSE: HSE Plans, Safety Plans, NCRs, Notices, Inspection Logs, Risk Assessments, Toolbox Talks, Weekly/Monthly Reports, Incident Reports, Compliance Certificates, Safety Audits.
Planning & Progress: Daily Logs, Weekly/Monthly Reports, Look-Ahead Schedules, Extension of Time (EOT) Justifications, Baseline Schedule Updates, Resource Allocation Reports.
General Correspondence & Admin: Client/Consultant Letters, Transmittals, Engineer’s Instructions, MOMs, Mobilization Reports, CV Submissions, Staff Approvals, Project Memos, Official Notifications.
Document Management & Systems: Master Registers, Submission Logs, Approval Registers, Revision Logs,
Transmittal Records, Document Status Reports, Handover Dossiers, Archival Packages, Compliance Checklists, KPI Dashboards.

System Administration & Data Governance

Administered multi-platform document control systems (Aconex, PMWeb, ACC, Oracle Cloud) ensuring seamless integration and accessibility across departments.
Enforced structured folder hierarchies, version control protocols, and role-based access to maintain confidentiality and security of project data.

Processed high-volume domestic and international remittances through SWIFT, Telex, and internal banking
systems, ensuring accuracy, compliance, and timely settlement.
Performed KYC, AML, CTF, and sanctions screening for all transactions, verifying customer documentation,
beneficiary details, and risk indicators in line with SAMA and internal regulatory frameworks.
Managed daily transaction operations, including approvals, queue monitoring, exception handling, reversals,
refunds, and dispute investigations.
Ensured accurate posting, reconciliation, and end-of-day balancing of all remittance and operational
transactions, minimizing financial discrepancies.
Coordinated with Compliance, Treasury, IT, and Branch Operations teams to resolve system issues,
operational errors, compliance holds, and urgent customer escalations.
Maintained comprehensive transaction logs, compliance alerts, audit records, and operational reports,
ensuring strong documentation integrity and data traceability.
Supported process governance by conducting risk checks, SOP adherence reviews, and audit readiness
activities across operational workflows.
Assisted in enhancing operational efficiency by identifying process gaps, implementing corrective measures,
and reducing turnaround time (TAT) across remittance operations.