Finance And Admin Officer
HELVETAS Swiss Intercooperation
Total years of experience :9 years, 11 Months
Weekly and monthly expenses reports
Managed petty cash and cashbook
processed vouchers, ledgers and trial balances
Prepared monthly stocks in & outs reports and preparing Stock reports accordingly to make the stock audit easy and timely availability of relevant data for audit.
Assisted in financial data entry and general bookkeeping
Managed data, records, and reports by checking for errors and verifying accuracy of information
Prepared receipts vouchers and payments vouchers for entry
Assisted in preparation of financial statements and reports
Updated and maintained financial records keeping
Prepared spreadsheets for data entry, including budgets, accounting information
Took direction from and report to the financial manager
Independently prioritized daily tasks and responsibilities
Attended and took notes at all financial department meetings
Assisted with audits as necessary
Review and implement financial policies
Recorded accounts payable and accounts receivable
Assisted in the preparation of budgets
Monitored all bank deposits and payments and prepared bank reconciliation statements monthly.
Managed office supplies stock and placing orders
Prepared regular reports on expenses and office budgets
Updated office policies as needed
Arranged travel and accommodations
Distribution and store correspondence ( letters, emails and packages)
Managed vehicle Log Books and Fuel arrangements as per scheduled staff travel
Managed TA-DA for staff by following the organizational policies
Maintained daily journal entries & Ledger Book
Prepared and reconciliation of daily journal entries & Ledger Book
Assisted in preparation MIS reports (Financial Reports, production reports, cost reports etc)
Prepared and evaluation monthly income & expenses reports
Managed daily and monthly stocks in & outs reports and prepared Stock reports accordingly to make the stock audit easy and timely availability of relevant data for audit.
Quotations by implementing Price differentiation strategy to different customers with best-discounted offers
Processed sales invoices and delivery notes
Assistance to Financial Manager in finalization of monthly financial reports, production reports, and material consumption reports etc
Reconciliation bank statement and identifications of receipts and payments
Value Added Tax (VAT) estimation and calculation
Financial Record keeping for Accounts, Sales, and HR department and assisting the internal auditor for easy availability of financial transactions
Analysis of budgeted and actual sales figures monthly
Stock management, cost analysis and making forecast for future material cost based on previous production budgeted and actual consumptions.
Managed and overlooked production department and prepared actual consumption of material on monthly basis.
Coordination with customers to deliver them material and settle down the debt balances.
Identification of employees’ attendance with extra time working hours and preparation of Pay-Roles accordingly
Maintained record of financial data (Sales, stocks, expenses etc) into ERP application
Prepared Cash payment and cash receipts reports on monthly bases
Discussion of overdue balances of customers with management and dealing with customers to payback balances within allowed credit periods.
Worked on monthly daily deposit and withdrawals and prepared bank reconciliation based on bank statement and available data
Dealt with vendors in reference to timely delivery of direct material and to avoid any inconvenience in production department and managed their payable balances by issuing post-dated cheques
Assisted finance manager in preparing budgets by providing financial information and data
Prepared and analysed accounting records and financial statements reports
Analysed financial statements and forecasted future profit or loss
Reported and presented expenses reports and income reports to Director and CEO.
Tax calculations owed and prepare tax returns, ensuring compliance with payment, reporting and other tax requirements
Avoided outstanding expenses and managed the petty cash
Handled ledger accounts and keeping the check for any invoices or payments
Made use of technology to develop, implement, modify, and document recordkeeping and accounting systems to provide internal auditing services
Investigated bankruptcies
Valuation of company assets and liabilities Maintaining and authorizing
Salaries of the staff Coordination with Banks regarding cheques, bank statements, and other official requirements
Maintained Stock reports in accordance with auditors on monthly basis.
Prepared and evaluated daily and monthly Sale reports
Coordination with customers regarding recovery of balances
Coordination and discussion with auditors about monthly sales and stocks in & out
Prepared and discussed monthly sales reports to GM and Director
Made costing to the product and made feasible price of the products.
Monthly breakdown of budgeted and actual sales amount
Analysis of monthly budgeted and actual Income & expenses reports
Monthly analysis of cash inflow and cash out flow details
Prepared and finalized monthly actual and forecasted profit and loss
Quarterly and semi-annually financial reports (Income statement, profit & Loss, Cash Flow Statement)
Maintained Daily vouchers and ledgers
Managed petty cash and prepared cashbook
Prepared Monthly Trial Balances
Monthly Income and expenses reports
Monthly Fee Collection report and intimation to the nonpaid students
Prepared Salaries and worked on Gratuity and provident fund for staff
Intern
Business Economics
Accounting and Finance