Project Administrator
WSP Middle East
Total years of experience :14 years, 4 Months
•Liaise effectively with the Project Manager, Engineers, Site Staffs, and external contacts on behalf of the project office.
•Coordinate and organize meetings/seminars within the project office, and with external clients, and assist with the preparation of presentations, agendas and minutes.
•Provide efficient word processing, clerical, photocopying, filing and minute taking duties in respect of the Project.
•Screen incoming mails and telephone calls, action responses & redirect correspondences.
•Organize and coordinate travel requests for the Project Manager and other Engineers, relating to the project where and when required.
•Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval.
•Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure.
•Coordinating and ordering of stationary and office supplies.
•Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures within the project office.
•Keep computerized records of all Service Users who are referred to the project.
•Other duties as assigned by the Project Manager.
•Liaise effectively with the Project Managers, Engineers, Site Staffs, and external contacts.
•Coordinate and organize meetings/seminars within the project office, and with external clients, and assist with the preparation of presentations, agendas and minutes.
•Screen incoming mails and telephone calls, action responses & redirect correspondence where necessary.
•Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval.
•Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure.
•Coordinating and ordering of stationary and office supplies.
•Other duties as assigned by the line manager.
❖ Currently working as Administrator in DRYDOCKS WORLD DUBAI (DDW-D)
From Dec 2011 Till to Present
Drydocks World located in one of the rapidly developing regions of the world and a busy trading route. The shipyard is the largest facility in the Middle East. A ship repair yard of choice, it is also the preferred location for vessel conversions, new building and offshore construction.
Job Responsibilities: • Coordination with project team and clients to maintain quality as per clients requirement.
• Managing the manual and electronic transfer of inspection & technical documents.
• Drafting and typing correspondences, proofread and dispatch to the concerned,
compile data and prepare reports, charts, and tables.
• Exercising drafting of proposals, multimedia presentation, and letter writing, finalizing and posting through electronic emails.
• Following up related activities and provide supervision with records, files, information and up to date progress/ status when needed.
• Answering queries of employees on related matters and to coordinate with other department employees or outside parties (Sub-Contractor) on work related issues.
• Maintaining confidential and general filing system, and keep required office stationery and supplies.
• Answering and transfer incoming telephone calls and direct calls to the appropriate person, take messages, and place (outgoing) calls.
• Greeting and welcome visitors in a professional manner, determine the nature of their visit, and direct visitors to the appropriate person within the company.
• Coordinating the preparation of data reports, analyzing data, and identifying to give the solution for administrative problem of the dept / company.
• Providing administrative support to the top Management.
•Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
•Recruiting staff - this was includes developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting, interviewing and selecting right candidates.
•Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
•Developing and implementing policies on issues like working conditions, performance management, equal opportunities, disciplinary procedures and absence management.
•Planning, and sometimes delivering, training - including inductions for new staff.
•Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.
•First point of contact in absence of HR Manager, answering queries and/or preparing answers under supervision of HR Manager.
•Prepare various kinds of HR related correspondence.
•Assist and support management and the leadership team with handling and resolving Human Resources issues.
•Perform other reasonable job duties as requested by HR Manager.
❖ Internship in NATIONAL BANK OF PAKISTAN as a Customer Service Officer.
From 1 July 2009 to 31 August 2009
Job Responsibilities: • General public dealing to provide information about Loan process, Home finance, Agricultural loan etc.
• To identify potential customers for sale of Visa/Master credit cards through Tele & direct marketing and process their applications.
• Documentation of data through Bank Special Software's like ECIB, CIF and F56.
• Accounts opening & closing service.
• Receipt & payment to customers.
• Data entry.
Human Resource Management Project Management. Accounting and Finance. Marketing Management . Organisation Behaviour . Computer for Business. Cost Management.