Assistant HR Manager
Alkhoory Hotels
مجموع سنوات الخبرة :15 years, 4 أشهر
Work closely with senior and line managers, providing them with expert guidance, coaching and
support on the full range of HR activities (including policies and procedures, terms and conditions
of employment, absence management, restructuring of services, performance management, etc.), in order to ensure a consistent and fair approach to people management throughout the Board.
Introduce efficient HR systems and processes and streamline existing processes to strengthen the role of Human Resources as well as meet the requirements of the organization
Current Assignments
Employment Satisfaction Survey -In collaboration with Market Metric
Manning Report
Implementation of New HR software-HR-net
HR Mapping
HRMIS for Internal use
Implementation of ISO-22000
Salary Survey
Additional Responsibilities
First point of contact for HR queries for offices in Dubai, and other properties in UAE
Represent organization at employee related hearings and investigations
Liaise with Legal Department to arrange visas/work permits for entering and exiting staff
Inducting and orienting new recruits into their positions
Helping in the easy and efficient exit of staff
Administer benefits program for employees, eg: Medical/Life/ Housing/Contractual Benefits
Issuance of visa and OHC medical issues
Maintain employee information database both electronically and as hard files
Assist in investigation and resolution of employee grievances and coordinate processes of responding to complaints
Advise staff on corporate policies and legal guidelines and the need for compliance
Update employee files to document personnel actions and to provide information for payroll, benefits administration etc
In-charge of updating and maintaining the Recruitment Status report and handling all related queries
Monitor terminations, transfers, promotions, salary reviews and temporary staff and ensure accuracy of data input into the system
Assists with the management of information, systems, and processes associated with all HC activities including:
Medical insurance, HRIS, ticket and accommodation bookings, cash advance.
Schedules and coordinates meetings and interviews.
Follow-up with the selected candidates to provided documents required to process visa.
Compile and update employee records (hard and soft copies).
Manage the personnel filing structure (both hardcopy as well as electronically). Implement & maintain a soft and hard copy filing system for Alkhoory group Companies.
Maintains historical human capital records by designing a filing and retrieval system; keeping past and current records.
Input/update employee details in the HR software.
Assist with day to day operations of the HR functions and duties.
Deal with employee requests regarding human resources issues, rules, and regulations.
Arrange travel bookings for staff recruited overseas.
Prepare documentation required to assist employees to open salary cards and bank accounts
HR Planning, Recruitment and Selection
Candidate sourcing by extensively using the Job Portals, Newspaper adds, Internal Databases, Overseas
Manpower consultancies, Career Fairs, Referrals etc.
Scheduling and coordinating interviews for local and overseas candidates
For overseas recruitment make arrangement for travel & accommodation of managers/supervisors to
Conduct interviews
Conducting Preliminary Interviews/Screening of candidates for both in person and over the phone and
Salary negotiation
Issue offer letters & make employment contract of successful candidates, apply for visa, make travel
arrangement for the candidates
Responsible for complete joining and orientation Formalities of new employees
Making personal files of new employees
Updating new employee details using ERP software
Training &Development
Conducting Induction/Orientation Programme for new employees
Identifying and establishing trainings needs of various departments
Performance Appraisal
Participating in yearly performance appraisal assessing and evaluation process
Assisting in framing, analyzing and revising the existing HR policies and procedures
Payroll & Compensations
Leave administration through ERP (Annual leave, Sick leave, Emergency leave etc.)
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Monitor timely update of personnel records (personal details, position, salary, appraisal outcomes, leave
records, training and awards)
Exit Interviews
Scheduling Exit Interviews and handling the queries related to Full & Final Settlement of employees
Tracking and conveying feedback received during exit interviews for instituting systems to improve
employee morale and motivation
Employee Relation Activities
Involve people for various activities like Birthday Celebrations, National Festival celebrations, Sports &
Cultural activities & other Welfare activities
Handling & resolving employee grievance.
Awareness of Co's policies, rules and regulations of Labor & Immigration and ensuring staff adhere to the company’s policies.
Mediating between company and staff in an amicable ways during any kind of disputes.
Providing HR support to all levels of management assist in minimizing labor liabilities and maximizing our human capital investment through managing HR teams and representatives.
Developing and maintaining expatriate population: staffing, employee relations, policy/procedure development, compensation and benefits administration and recruitment.
Model the highest standards of HR professional ethics including fairness, objectivity, absolute integrity and punctual, regular, consistent attendance.
Additional Responsibilities
Represents the company in Immigration & Labor Department for processing and obtaining related
documents as per rules and regulations; labor approval, entry permit, employment visa.
• Processing all kinds of main immigration work.
• Processing all kinds of free zone work (Tecom, Dubai Media City, DWC, and Jebel Ali).
• Maintain visa, leave and personal records of all company staff.
• Processing papers for visa application, Medical, Visa Cancellation etc.
• Handling visa preparations from receiving of documents to receiving the visa’s from the government.
• Check for any updates on local laws and ensure compliance with the same.
• Preparing all kinds of letters requested by all employees.
• Submit business visa applications to various embassies based in Dubai.
• Assist in the arrangement of personal visit visas for employees.
• Providing daily reports to the HR executive to update the recruitment tracking sheet.
• Ensure the renewal is one month before expiration of documents by tracking them through the alerts I
Receive from the system.
• Updating the system with the passport and residencies details.
Overall development and management of HR processes - Recruitment, Competence and Career Profile and Path, Education & Development, Promotion & Awards & Recognitions, Compensation & Benefits and Performance Management;
Specialties
Sound Knowledge of DWC Rules & Regulations (UAE LAWS)
Recruitment - overseeing the recruitment process and conduct fact-to-face interviewing;
Training and Development - delivery for the whole region;
Employee Relations - handling disciplinary and grievances;
Employment Law - giving advice to managers;
Performance management;
Compensation & benefits;
Handling payroll for more than 200 Employees
Policies and procedures and its implementation;
Additional Responsibilities
Issuance of Offer letter to the selected candidates
Organizing visas and tickets for new joinee’s.
Co-coordinating with the candidates and administration department at Dubai as well as in India to get the entire necessary document required for visa processing
Co-coordinating with the administration department to help the candidates in their initial stages of settling at Dubai i.e. Accommodation, Hotel, Airport pickup etc. as well as at work place.
VISA COORDINATION:
Coordinating the activities of employment visa as per UAE law with the administration department, candidates and Consultant to avoid any error. Coordinating with departments for getting employment visa - appraisals for those who have joined on visit visa.
Ensuring the visit visas are issued as per UAE federal law and as well as per Company policy joining / visit if required.
Ensure proper documentation for visa activities
Coordinating for stamping of employment visa and preparing of employment contracts.
INDUCTION & ORIENTATION:
Formulate & implement a system for proper induction & orientation for employees at Senior Management level.
Introducing the terms of employment & company policies to the new joinee’s.
OTHER ACTIVITIES:
Coordinate with the recruitment consultant & take care of their payments.
Issuing various certificates as per the terms & conditions of the employment viz. salary certificate, NOC etc.
VISA RENEWAL: Timely administering & coordinating for the visa renewal of the staff of UAE
PROBATION CONFIRMATION: Timely administering & coordinating the probation review system of staff keeping in view the terms and conditions applicable on successful confirmation varying from case to case
Job Profile:
Catering to Pan India manpower requirements for DHL InXpress.
•Developing and implementing cost effective recruitment strategies.
•Manpower planning and budgeting
•Team Handling
•Responsible for HR Operations
•Planning Induction and on boarding
•Grievance handling
. Compensation & benefit
Study on Passengers Satisfaction Index No..
Brand development, Marketing two ways communication traffic growth, Agent support revenue generation.Developed brand strategy and statistics systems.Strategic Consulting, including business plan & sales strategy development
End to end recruitment for all Support functions (Finance, HR, Marketing & Sales, Corporate Communications, Call Centre & Legal) and Critical functions such as Engineering, In-Flight & Operations, on a national level.
Liaison with all Heads of Department for Manpower requirements within approved Budgets.
Handling all end to end HR Operations for the In-flight vertical, which included all India recruitment, centralized induction, central monitoring of the performance management system etc.
SPOC for:
Corporate Trainings that were conducted by Kingfisher Airlines for Deccan Employees.
Special Projects pertaining to Human Resources.
GSS’s employees' induction program
MBA HR & Marketing from Indian institute of planning Management 2009-2011
B.A Economics from Kashmir University 2004-2007