Director Operations
Shapes Health Studio
Total years of experience :10 years, 9 Months
September, 08 - till date
Directing financial and management accounts, sales & marketing, client development, strategic planning, human resource management and related functions for Shapes Health Studio, a nationwide chain of health & fitness facilities and services company.
Report to:
Chief Executice Officer
Work I performed;
- Successfully managed operations of this project from scratch including feasibility study and financial forecasting of the project,
- Coordinating and supervising operations of the club,
- Ensuring maximum customer service, sales and profitability trough focusing on key business initiatives, facility presentation and cleanliness, facility management, inventory management, safety and loss prevention and daily operational cost control,
- Implementation, monitoring and recommendations of SOPs,
- Administration of different facilities in the club and staff planning,
- Supervision of Accounts Deptt., authorization of payroll, overtimes, increments & promotions/demotions.
- Designing, implementation and monitoring of financial controls,
- Preparation of management accounts, monthly cost accounts, variance analysis, monitoring and control of overheads,
- Cash projections for next years,
- Supervised the process of bank reconciliation, debtors & creditors reconciliations,
- Supervision of marketing & customer relationship team. Heading business development initiatives thereby increasing the customer base, contacts with leads and prospects, contracts with corporate entities. Effectively follows through on membership issues, requests, problems by making immediate decisions, Advertisement, marketing & sales plans, trend analysis, responsible for artwork development, advertising, promotions, catalogs and magazines. Liaison with advertisers and media to launch promotional campaigns,
- Maintaining a portfolio of more than 3, 200 high end club members including filing, billing, follow ups, customer service, customer satisfaction surveys and feedback analysis, devising corrective & preventive actions,
- Worked on feasibility for expansions of the project in order to open new facilities at other locations,
- Research on new technologies and equipment for the club, dealing with key suppliers and vendors regarding procurement and repair & maintenance issues,
- HR practices including job analyses, job descriptions, development plans, organizational structure and performance appraisal system. Monitor staff on daily basis, investigate and understand causes for staff absences, and recommend solutions to resolve chronic attendance difficulties. Supervise HR Executive in maintenance and updating personnel records and files including employee information, personal data, compensation, benefits, attendance, leaves, disciplines, changes in employee status, rewards and termination. Provide recruitment administrative support including sourcing, screening and short listing of candidates as well as scheduling interviews and the preparation of offer letters & employment contracts. Orientation Program for all new hires and follow up with different departments on the probation period evaluation and employment confirmation. Recommend HR policies and procedures and ensure their effective implementation,
- Organize staff training sessions, workshops and activities according to approved training plan,
- Communicate effectively verbally and in writing to all team members, customers, officials, agencies and companies. Communicate ideas and instructions clearly and concisely, and to interpret and apply rules, regulations, policies and procedures,
- Organize and manage various events and campaigns.
2006-2008
Worked as AM Accounts for Two textile units in Rahimbaksh Group of Companies Multan.
Report to:
Chief Accounts Officer
My job responsibilities were:
- Maintaining of accounts in computerized environment as per International Accounting Standards, responsible for applying accounting principles, policies and procedures to analyze financial information, prepare accurate and timely financial reports and statements and ensure appropriate accounting control procedures, dealings with banks and Payroll processing and finalization of accounts up to Balance Sheet.
- Prepare and review revenue, expense, payroll entries, invoices, and other accounting documents.
- Looking after purchase, raw materials invoice costing, stock movement & stock tracing,
- Booking of sales invoices, journal vouchers, bank payment/ receipt vouchers, cash payment vouchers, site vouchers and follow up of debtors,
- Ensure all payments to suppliers, staff, and other external parties are made according to company policies and procedures.
- Doing reconciliation of debtors’ accounts, creditor’s accounts & stores periodically.
- Preparation, presentation and finalization of monthly accounts,
- Product-wise cost accounting and production reconciliations, monthly and yearly calculation of ounces per spindle (OPS) produced
- Variance analysis of budgeted v/s actual expenses and calculation of cost per spindle (CPS) to be used for next month's product costing,
- Monthly stock taking at three levels; raw materials, work in process & finished products and preparation of monthly production yield report,
- Reports on special assigments and MIS reports. Perform such other accounting, financial, or administrative tasks as may be required from time to time - quite often on short notice - by the Finance Manager or Chief Accounts Officer.
- Liaison with production team at site,
- Reconciliation of intra-company transactions,
- Maintain the Fixed Asset and associated depreciation schedules on the System; provide monthly detail to the Assitant Accountant for General Journal entries; insure proper recording of new purchases and disposals,
- Reconciliations of bank statement and payables & receivables periodically,
- Liaison with internal and external auditors to help conduct annual audit.
Report to:
Manager
Partner
I conducted the statutory audits and cnsultancy assignment of the clients in following sectors:-
Public Sector
Construction sector
Textile Sector
Power Generation
Manufacturing sector
Work I performed:
- Involved in determining the scope, purpose and objectives of an internal review assignment. Identification of control weakness causing cash embezzlement, evaluation of its financial effect. Coordinated the delivery of evidence for an internal review assignment. Reported on the findings and outcomes of an internal review assignment to the management and suggested recommendations to safeguard assets of the company in future by implementing additional internal controls.
- Assisted in the evaluation of accounting system and systems of internal controls. Identified the weakness in systems of internal controls and develop diagnostic procedures for weakness identified during the identification.
- Prepared bank and other reconciliations
- Prepared trial balance, monthly payroll, debtors and creditors movements and ageing analysis
- Involved in the annual stock take exercise and physically verified the fixed assets and stocks. During the exercise of annual stock taking I was involved in identification of slow moving and obsolete items in stocks. Also prepared stock take files.
- Assisted in preparing audit planning memorandum and supporting schedules.
- Obtained/ updated understanding of client's business. Recorded and evaluated client's system using system notes, flow charts, internal control questionnaire etc. Determined audit risk and divided transaction cycles into critical and non critical.
- Designed and carried out walk through and compliance tests.
- Designed and tailored audit programs accordingly. Implemented the audit programs for all the transaction cycles on various clients.
- Sent direct balance confirmation letters to the client's bankers and financial institutions. Monitored the process of sending balance confirmation of identified debtors, creditors and related parties etc.
- Prepared working papers that documented and evaluated audit tests and derived conclusions.
- Assisted in preparing the financial statements and accounts along with supported schedules and notes to the accounts.
- Carried out analytic review on various clients and drafted conclusions regarding the truth and fairness of financial statements.
- Carried out subsequent events reviews and going concern reviews.
- Obtained a letter of representation, discussed outstanding matters with client's management.
- Prepared partner and manager attention points as well as those which are to be incorporated in management letter.
- Prepared unqualified and modified audit reports with the consultation of manager relating to various audit clients to be presented to the partner for finalization.
- Ensured statutory returns were filed promptly.
-Updated client statutory books to reflect changes.
- Filled disclosure checklists to ensure that all disclosures are made as required by International Accounting Standards.
- Compared the time budget prepared during planning stage of audits to actual time spent by myself and other team members and investigated reasons for major variances.
- Arranged and attended meetings with clients in regard to various audit issues/ observations.
Special Government Assignment
Assisted in the corporatization of Pakistan Railways as an autonomous entity, which included:
* Review of Financial Management and Information System (Revenue Department) and advanced recommendations for improvement.
-Audit for the year ended June 30, 2002 and preparation of accounts in accordance with International Accounting Standards.
I am a Member of Association of Chartered Certified Accountant (ACCA-UK) and successfully maintaining my membership with the association after fulfilling CPD requirements. I have also completed 3 years practical experience requirement of this degree from a Pakistan representative firm of Grant Thornton International. Good command over IFRSs and ISAs.
I have been position holder through out my schooling. Have been a good player of cricket and foot ball. Always been involved in extra curricular activities.