HR And Administration Executive
EMIRATES MACARONI FACTORY
مجموع سنوات الخبرة :16 years, 2 أشهر
• Achieved & implemented HR Strategies in line with overall business strategy
• Conceptualized effective management & employee relations by addressing demands, grievances and other issues
• Directed & accomplished end to end HR processes from recruitment, selection processes, visa processing, employee data management & other underlying requirement for onboarding/off-boarding
• Championed ADMINISTRATIVE support for HR, OPERATIONS, Logistics, Finance, Production, Sales, Recruitment & Management Team coordination
• Collaborated & delegated with various corporate departments for overall HR Strategies, Systems, tactics & procedures across the organization new market developments including HR market analysis, demand drafts/ contracts/agreements
• Examined & enforced performance evaluation according to KPI’s set for the calendar year, acts as HR advisor as to HR procedures, endorses HR company policies to higher management level & recruitment team.
• Earned in depth knowledge of UAE Labor Law & best HR practices
• Diagnosed & nurtured a positive working environment through a highly diversified multi-cultural workforce
• Achieved successful project coordination, recruitment & outsourcing as main job responsibilities
• Designed strategic consultation & planning regarding project implementation, manpower mobilization & demobilization
• Communicated proper updates on new manpower outsourcing strategies, market & clients update, drafting company hr policies & improvements
• Conceptualized new structures for project transactions, monitoring & coordination of existing projects/resources
• Maintained comprehensive manpower resources data base maintenance & management
• Examined & Generated new market developments including hr market analysis, demand drafts/ contracts/agreements
• Coached important/coordinated instructions from work station to mobilization sites for setback prevention, provide onsite & offsite feedback, time sheet collection
• Coordinated all existing projects from providing required manpower, ensuring proper & smooth mobilization, demobilization, resolving site issues, coordinating with project site in charge with regards to time sheets, attendance & absences, processing site passes, providing mobilization documents
• Managed/monitored & endorsed processing of employment visa, visa renewal & visa cancellations, plus updated daily manpower, cancellation, visa expiry, recruitment & rejected list. (MANPOWER MASTERLIST)
• Coordinated recruitment, induction and on-boarding of new staff/new arrivals for manpower & outsourced staff, as required, drafting of offer letters, employment contracts, salary certificates & certificates of employment
• Implemented performance evaluation as according to KPI’s set for the calendar year, acts as HR advisor as to HR procedures, endorses HR company policies to higher management level & recruitment team, as well.
• Championed & chaired HR & administrative support for Recruitment & Management Team, manpower department for visa processing & skilled/non-skilled manpower recruitment, outsource staff for Oil & Gas companies & other corporate/government clients.
• Managed/monitored & endorsed processing of employment visa, visa renewal & visa cancellations, plus updates daily manpower, cancellation, visa expiry, recruitment & rejected list. (MANPOWER MASTERLIST)
• Coordinated recruitment, induction and on-boarding of new staff/new arrivals for manpower & outsourced staff, as required, drafting of offer letters, employment contracts, salary certificates & certificates of employment
• Processed & obtained appropriate security clearances, gate pass and offshore/onshore passes (CNIA).
• Coordinated processing & obtaining ratibi cards (WPS purposes/payroll) & Workmen’s Compensation Insurance for worker’s onsite insurance requirements & conducts exit interviews, as well.
• Directed performance evaluation as according to KPI’s set for the calendar year, acts as HR advisor as to HR procedures, endorses HR company policies to higher management level & recruitment team, as well.
• Earned current knowledge in administrative procedures & policies in processing leave applications, end of service benefits, repatriation & leave salaries.
• Communicated correspondence, reports and MEMOs as directed by the Finance & Admin Director
• handled daily sales (POS GENERATED), Accounts Payable (CASH & CREDIT CARDS) processes;
• Supervised A/P cheques to suppliers, cash received for payment; managed vendor/supplier relations;
• Overseen the timely & accurate processing of invoices, daily & monthly inventory of liquor & other stocks
• Prepared purchase orders, expense reports, credit memos and payment transactions
• Handled QDC deliveries, QDC posting of payments by check & cash, daily CASH & CREDIT CARD sales tally against purchases, performing daily/monthly sales & stocks inventory report (STORE & BAR)
• Maintained adherence to corporate, accounting standards in coordination with the Accounts Department;
• Addressed issues from employees and vendors regarding daily operations, staff schedule & shifts, delayed payments & salary issues
• Ensured accurate and compliant files and records in accordance with company policies;
• Assumed responsibility for the full cycle accounts payable process and other businesses.
• Handled data entry and general ledger work as well as bookkeeping and general clerical tasks;
• Responsible in regular monitoring of status & availability of funds versus funding requirements;
• Ensured legality, propriety, accuracy, completeness of & process payments of financial transactions;
• Prepared monthly financial status report (statement of allotment, obligations incurred & balances);
• Reviewed financial aspects of the Work & Financial Plan in accordance with cost parameters set;
• Reported directly to the Financial Management Unit (budget, accounting, cash division)
• Managed CEO’s daily itinerary, check issuances, personal daily agenda, follow ups(re: meetings & schedules), personal & private travel arrangements, telephone calls & business correspondences;
• Organized, prepared & submitted port clearances, Letter of Credit facilities to banks for shipments from ITALY & GERMANY (DOKA WOOD FORMWORK & CLEANING EQUIPMENTS/MACHINES shipments).
• Monitored cash requirements/disbursements & prepares Notice of Transfer of Funds for companies offshore & escrow accounts for business transactions conducted outside UAE;
• Monitored issuances of invoices, receipts & checks issued & monitors existing inventory of stocks both from factory & in-house and office data files (electronic & hard files).
• Checked internal control designed & installed to safeguard funds/maintains on-hand cash resources
• Liaised with P.R.O., Sales Manager and AUTOCAD OPERATOR & Foreman while reporting directly to the CEO.
• Helped develop HR/ADMIN/CUSTOMER SERVICE policies for entire company
...i graduated and earned a diploma for completion of the management degree curriculum.
