Personal Assistant
NTCC
Total des années d'expérience :19 years, 10 Mois
Handling all PA works
•Coordinate and handle internal communications and activities in the organization, including internal customer service.
•Organizing and arranging files and files
•Handing over salaries to employees
•Renewal of car transactions and reminder of the expiry of ownership or license
•Coordinate and handle internal communications and activities in the organization, including internal customer service.
Perform a full range of secretarial duties, assist the supervisor with a variety of clerical, technical, and routine administrative duties; facilitate management internal & external communications.
•Review and proof official documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations. Prepare and edit a variety of correspondences, memoranda, reports and other materials on a routine basis.
•Identifying and assessing Customer’s needs
•Operates computer equipment for the preparation and maintenance of a variety of documents, correspondence, reports and related materials; utilizes word processing, desktop publishing, spreadsheet, database or other software as required by the position.
•Coordinate and handle internal communications and activities in the organization, including internal customer service.
•Manage internal events for the employees such as family day, staff gatherings, etc…
•Meet and greet visitors, handle incoming and outgoing calls and enquiries, manage mails, arrange travel plans, and schedule appointments and meetings.
•Handle counter enquiries from the employees or the public, and provide administrative assistance to managers and department staffs.
•Provide accurate, valid and complete information by using the right methods/tools.
•Handling all the invoices
•Liaising with members of other departments to follow up on queries from associates, e.g. travel arrangements, billing information, documents sent for translation, filing, etc.
•Handle filing and record keeping required for the department, including database management, data entry/retrieval and a variety of software applications used for general office and secretarial support.
•Manage and order office supplies and inventories.
•Handling all Board of Directors meetings issues, General Assemblies, and Audit Committee meetings; from its initiation, correspondences, travel and hotel arrangements, venue bookings, delegates, branding and all set up, etc…
•Handling and engaging in a variety of activities within other departments in the organization namely recruitment exhibitions, Service Providers Forums and Telecommunication conferences.
•Communicating, inviting and sending press releases to the media locally and internationally; including the media watch for the organization.
Drafting & Typing Letters, Memo, and correspondences. Proofread, obtain signatures and distribute a variety of materials, such as letters, memorandum, and faxes.
•Follow up with daily press through direct phone calls, faxes, E-mails, and letters.
•Attending all incoming calls and arranging call for Legal Manager.
•Document and maintain the dispatches of outgoing and incoming mail for necessary records.
•Complete and process standard forms, and prepare routine letters when required.
•Establish and maintain a filing system for the whole department.
•Preparing meetings headlines and arranging with other parties involved.
•Typing and arranging all Contracts, Tenders, Agreements, Board Directors, General Assembly, Executive Committee, Shareholders (in Arabic & English).
•Arranging Board of Directors Meeting, General Assembly, Executive Committee Meeting …etc.
•Renewing all Contract / Agreements in regularly.
•Hosting customers and arranging their Contract Administrator and solving their problems.
•Handle filing and record keeping required for the department, including database management, data entry/retrieval and a variety of software applications used for general office and secretarial support.
•Handling all the invoices
•Manage and order office supplies and inventories.
•Meet and greet visitors, handle incoming and outgoing calls and enquiries, manage mails, arrange travel plans, and schedule appointments and meetings.
Handling all receptionist and secretarial work, Faxing, Telephone Operator, E-mailing, Using photocopy papers, document controller for project letters, using computer 95 in typing Arabic & English letters, setting up appointments prepare and type all department documents such as visas, Preparing Leases agreement.
Handling all receptionist and secretarial work, Faxing, telephone operator, document controller for project letters, using computer in typing Arabic & English letters, setting up appointments, Prepare and type all department documents such as visas.
courses: Certificate in the art of spoken English