Adminestrative Assistant for HR And Legal Department Officers
UNRWA
Total years of experience :4 years, 3 Months
* Providing administrative and logistical support to Legal Officer and HR Officer.
* Scheduling and organizing meetings, interviews, appointments, events and other similar activities.
* Attending and taking notes of office, monthly, HR, and Legal meetings.
* Drafting routine correspondence and reports, maintaining updated records, and ensuring systematic follow-up on actions to be taken by concerned staff.
* Coordinating and following-up with head quarters of Gaza, West-Bank, Jordan, Syria and Lebanon on submission of personnel files and any needed documents.
* Coordinating and following-up with assigned lawyers on cases and providing them with needed documents.
* Reviewing, drafting, verifying facts, filing, and following-up on pending appeals.
* Assisting in travel arrangements for both officers including travel tickets, accommodation and travel allowances.
* Arranging transportation for supervisors when needed.
* Preparing, maintaining and updating attendance, leave, travel and meetings plans and assisting with preparation and submission of travel claims.
* Following-up on contracts renewals.
* Updating and implementing filing system for 3 offices and an electronic data base for appeals.
* Managing office equipments purchases.
* Sending, receiving and keeping track of pouches sent to different head quarters.
* Translating reports, articles, and surveys into both Arabic and English.
* Identifying and implementing suitable techniques for data collection and analysis.
* Attending semi-annual and annual meetings abroad.
* Contributing to team decisions on research progress and directions.
* Ensuring validity and reliability of data at all times.
* Conducting data entry, transcribing, data analysis & assistance with writing up.
* Drafting and preparing hard copies reports.
* Coordinating and following-up on collected data analysis process and progress of phase to ensure meeting deadlines.