Office Manager to Executive Board Member and Steering Committee & EA to CRO
Arabtec Holding PJSC
Total years of experience :17 years, 1 Months
• Reporting directly to the Executive Board Member and Steering Committee.
• Managing all administrative duties of the office and the committee.
• Managing daily calendar, emails for the EBM and daily meetings activities.
• Screening EBM emails and taking actions accordingly.
• Preparing presentations & reports for meetings for the committee as requested.
• Provide senior level administrative support to the EBM and the committee through the preparation and distribution of meeting notices, agendas, minutes, materials.
• Act as liaison between the EBM/ Steering Committee office and other board members/senior management /company’s subsidiaries to ensure appropriate coordination and follow-up on day-to-day issues.
• Coordinating and acting as point of contact between the company and the Egyptian government / media and sales & marketing agencies in Egypt for the upcoming project the company is undergoing in Egypt (one million housing units).
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• Reporting directly to chief risk officer, who is in charge of five departments; Risk, Internal Audit, Insurance, Internal Control and Fraud.
• Responsible for overall office management activities including internal conference and meeting management; responding to incoming calls; post and general administrative duties
• Responsible for the arrangements and preparation for board meetings, audit committee meetings and all other ad-hoc meetings; ensuring agendas’ are sent out; catering supplies and special requirements are met.
• Attending meetings to take minutes and the typing of minutes to be sent out.
• Managing the daily calendar for the CRO and daily meetings activities.
• Assisting CRO with all the work in developing policies, procedures, delegation of authorities, and make sure that the internal control system is in place.
• Helping in Preparing request for proposals for co- source for risk internal audit functions
• Maintaining a proper filing system.
• Liaising between the five departments and the management and maintain a proper and efficient communication tool.
• Assisting the chief risk officer in managing and developing a comprehensive process for assessing, identifying, monitoring and reducing pertinent business risks that could interfere with the company's objectives and goals. In addition, ensuring that the company is in substantial compliance with its internal operating policies and procedures and any external legal, regulatory or contractual requirements.
• Extensively involved in carrying out all aspects of running a fast-paced office.
• Translation of high-level documents / reports from English to Arabic and vice versa.
• Assisting the CRO in the preparation of the department’s budget.
• Perform general administrative duties to include but not limited to: Faxing, Photocopying, mailing correspondences, and maintain a organized filing system.
• deputizing for the manager, making decisions and delegating work to others in the manager's absence
• Planning, organizing and managing the daily Office activities for the Director.
• Reading, monitoring and responding to the Director’s email, and preparing correspondence on his behalf.
• Liaising with staff and clients concerning their inquiries and requests.
• Preparing presentations and Papers for Meetings.
• Attending Management meeting and taking Minutes of Meeting.
• Provide support in ssourcing advertising opportunities and placing adverts in the press.
• Performs miscellaneous job-related duties as assigned.
•Perform general administrative duties to include but not limited to: Faxing, Photocopying, mailing correspondences, and maintain a organized filing system
•Entering insurance policies into GAP system (BMW & NISSAN accounts)
•Issuing traffic papers, and printing proposal forms
•Coordinating with GAP offices
•Dealing with the Arabia insurance company, and coordinate with BMW & NISSAN representatives
•Issuing the daily and monthly sales report
• Deputizing the manager, making decisions and delegating work to others in the manager's absence
• Planning, organizing and managing the daily Office activities for the Director.
• Reading, monitoring and responding to the Director’s email, and preparing correspondence on his behalf.
• Carrying out market research and customer surveys to assess demand, brand positioning and awareness.
• Preparing presentations and Papers for Meetings.
• Attending Management meeting and taking Minutes of Meeting.
• Maintaining and updating mailing databases.
• Supporting the marketing manager in keeping track of all ongoing requisitions, purchase orders, delivery notes and comparison sheets…etc
•Developed product knowledge relating to all currently produced Audi models.
•Interacted with potential new and existing customers on various Audi related car sales.
•Completed a number of sales deals including all aspects of the sales process and transfer of ownership
•Worked on formal agreements, offer letters, financing schemes and fleet sales.
•Worked on Audi's ordering system (Nadcon). Also helped in processing CSS monthly reports.
•Expanding the sales of spare parts through the Jordan aviation sector.
•Targeting the international market in the aviation field.
•Organizing marketing strategies for both local and international market.
•Involving in procurement department in finding new suppliers for aviation spare parts.
•Modification of mobile line services
•Transfer lines from pre-paid to post-paid and vice versa
•Generating report to higher management using business object tool (UDR Reports)
•In house Applications Administration
•Customers support using online ticket software
Certified in HR and Administration Advanced Skills