HR Manager
Ebn Sina Medical
Total years of experience :22 years, 1 Months
Accomplish the organizations’ strategic objectives by planning, organizing, and evaluating the human resource functions
Proactively working with the executive management and heads of department to determine hiring requirements
Developing company-wide recruitment plans and assisting in preparation of manpower budget
Developing and implementing suitable sourcing and recruitment strategies in order to meet the staffing needs
Establishing and maintaining relationships with external sources of staff supply to ensure the talent pipeline is well stocked
Engaging a variety of recruiting channels (Headhunters, recruitment agencies, job boards, social media… etc)
Interviewing applicants to obtain information on work history, training, education and job skills
Supporting mangers in behavioral based interviews ensuring that the candidates are assessed against the defined criteria
Performing reference checks on selected candidates
Pay employees and maintain records by managing the payroll function; establishing and managing a records management system; maintaining confidentiality
Improve employee satisfaction by identifying and responding to concerns; developing morale-building programs (Employee Satisfaction Surveys)
Keeping the organization in compliance by identifying and enforcing legal requirements
Improving human resource staff effectiveness by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results
Counsel individual managers and employees by identifying learning requirements; designing an individual training or development program; coaching to improve performance
Follow up the yearly Employee performance appraisal system
Able to develop HR strategies for The Company and compile it with its business scope & strategies
Work with the Corporate HR office to develop, implement and analyze human resource policies & Procedures
Assist in HR different functions such as reviewing policies & procedures, performance management, reviewing organizational effectiveness, Salary Structure & Grading, Insurance… etc
Participate in the Company’s Budget process and provide input about the HR issues (expected salary movement, expected headcount movement, expected training needs, expected new benefits) that might impact the budget
Recruitment: overall responsibility of Manpower planning, recruitments and induction programs
Control the entire recruitment and assist in complete successful implementation of well-organized recruitment process
Develop, maintain & assist in Job analysis & Company job description & job Profile
Designing and running Employees’ Performance Management System reports and review processes.
Following up with new comers’ performance during their probation periods
Managing Employee Requisitions; Assisting and Ensuring Equal Employment Opportunity in all employment practices
Developing compensation and benefits packages, maintaining Aamal Medical salary matrix
Payroll System: Administrating Aamal Medical payroll system (Oracle) for all the levels in the company, making sure that the payroll is prepared and reaches the accounts department on time
Training & Development: assisting in identifying training needs & ensuring measurability & effectiveness across the organization, designing training policy and plan as well as maintaining data base for our Employees Technical Training and making sure it’s up to date with the digital documents required
Arranges Supervisory training as necessary
Maintaining the required reports by HR Corporate office
Handling employees’ leave and final settlement’s, resignations, terminations, and exit interviews
Provide regional analytical support for managers & employees in the area of HR related matters
Regularly come up with programs and methodology designed to help make the department run more efficiently
Maintaining Employees Filing System and created digital file for each employee as well as HR Department files & documentations
Oversee all aspects of Human Resources’ activities, lead and serve as professional supporter to the HR department members
Maintain & Follow up general administration activities in order to ensure efficiency and high level of staff satisfaction
Coordinate with governmental sectors as per the company business needs
Ensure that the organization is fully compliant with Qatar Labor Law, rules and regulations as well as Company Policies & Procedures
Managing & Controlling the PRO section (Public Relations Office)
Implement & Conduct several surveys such as (Employees Satisfaction Survey, HR Department Survey)
Maintain & Manage Aamal Medical e-Learning Portal with ICT Qatar
As i was handling Aamal Trading company while i am working with Aamal Medical because it was under the same management at that time, so all the tasks & responsibilities still the same as Aamal Medical as i was handling the HR Department in both companies in the same time
Maintaining the personnel filing System and employees’ records with all related administrative information across the organization
Employees’ Requisition / actions / assisting staff members in the preparation of HR & Administrative required documents
Time Keeping
On Boarding / Induction
Reporting: consolidating accurate management reports to provide timely feedback to the management
Employees Health & Safety Issues
Handling the PRO Section ( Public Relation Office)
Recruitments & Selection
Coordinate new hiring orientation and informs new employees about their rights, duties and the company internal & external policies
Consolidate attendance records in Employees’ time cards & software in collaboration with the concerned Dept. Manager and supervises the implementation of any disciplinary consequences
Providing advice, counseling and support to all staff members
Coordinate employee events as directed by GM
Consolidate Employee Performance Appraisal results at the end of each year and identifies staff development and training needs (Soft Skills)
Administers and follows up on the appraisal system
Manage company Camps for the Maintenance and Camp problems
Manage Company Equipment’s for Maintenance, Registration, License Renewal, Insurance, and Data Base required as well as Reports
Handle all Manpower Supply issues (In & out) (Agreements, Lists of labors transfer, Invoices, Payments, and Reports)
Following up and finalizing all the Government official documents (like (Commercial Registration, Company License, membership certificate from chamber of Commerce… etc)
Following up the Insurance procedures like workmen compensation, money Insurance and Vehicles Insurance with insurance companies
Ensure proper documentations, archiving and filing of all office communications
Providing inputs and suggestions for the continuous improvement of the HR & Administration activities
Responsible for all Human Resource activities
Interviewing job applicants, reviewing application/resume, evaluating applicant skills and giving recommendations regarding applicant's qualifications
Develop and maintain relationship with recruitment agencies and other recruitment sources
Prepare and maintain company salary structure, Job profile & Job Description
Responsible for Payroll System (Peachtree)
Candidates’ Job Offers, Employees’ Contracts, Leave and Final Settlements, Salary Certificates, Experience Certificates, Bank Letters…etc
Designing and conducting new employee orientations
Administer and explain benefits to employees
Provide advice, assistance and guidance on company policies & procedures
Develop & Maintain Employee Filing System
Recommend, develop and maintain Human Resource Data Bases Computer Software Systems and manual Filing Systems
Employees’ Departures, Hotel Reservations, Business Trips, Visas Arrangements
Monthly / Yearly Employees Provision to Finance Department for Balanced Sheet
Invoices for Manpower supply every month
Company Profile ( Maintain & Update)
Monthly Report for Public Relation Department for Employees Renewal (Residence - Medical Card- Contracts)
Workmen Compensation & Insurance
Review all the documents that are necessary for first appointments of the candidates (Application for employment - Interview Evaluation Report, certificates… etc)
First offer - Employees’ Contracts
Employee Filing System & keeping employee’s information up to date
Branch Payroll (Bank Transfer - Cash Salary)
Employees Settlements
Salary Certificate - Experience Certificate
Bank Letters & Others
Coordinates joining arrangements of new employees in the branch
Following up Company’s policies and procedures and ensuring the branch’s compliance
Training all new Joiners (SOP) as well as Company’s Policies & Procedures