Document Control Specilist
BIDEMA Solutions
مجموع سنوات الخبرة :13 years, 5 أشهر
Designed and implemented document control system, procedures, and related training from scratch for this start-up engineering consulting firm.
• Devised detailed numbering methodology for project and supplier documents/ drawings, including guidelines, discipline and document type designations, revision control process and codes, and document management procedures.
• Created end-to-end document control and data management procedures covering all phases, from document generation and registering, issuance, storage, and review/approval through closeout and archiving.
• Ensured standardization by creating templates in Word (A4) and Excel (A3) for documents, frame sheets, title blocks, front sheets, transmittal sheets, review flow charts, and distribution matrices.
Managed all document/drawing control activities for regional team, leading a staff in adhering to project-specific procedures and schedules. Set up new projects in EDMS, defined document control requirements, and ensured appropriate use of system. Maintained electronic and physical libraries and oversaw document generation, review, quality checks, revision history, issuance, and archiving. Assembled final handover packages. Partnered with project control and engineering teams to create and maintain master document register. Prepared transmittals following project distribution matrices and forwarded comments to document originator. Served as key liaison with client document control group. Used EDMS to transfer project data to clients.
• Drove efficiency, consistently met deadlines, controlled costs, and ensured accurate recording of all documents by developing and maintaining document control processes.
• Verified up-to-date documents in consistent alignment with project document control procedures and client requirements by conducting detailed quality checks and audits.
• Streamlined creation of document overdue reports generated from document control system and, in addition, by creating Access database and facilitating timely response to overdue requests.
• Achieved timely and effective resolution of document-related issues by collaborating cross-functionally with internal, client, and subcontracted teams to coordinate resolution.
• Enhanced document management processes by implementing electronic document control system, engineering document review phase, supplier document review/approval, digital stamping, and document review codes.
• Facilitated hand-off of document control process by providing training and mentoring to local team members.
• Provided reliable and consistent project document management and supplier data services to support execution and engineering teams in meeting project, regional/global project portfolio, and business requirements through effective utilization of Document Management Tool.
• Instrumental in maintaining regional document management team capabilities to deliver high levels of support to achieve business needs across broad portfolio of offering.
Held responsibility for all documentation for NGL Pipelines Network Replacement Project for Abu Dhabi Gas Industries, serving as liaison between client, engineering consultant, suppliers, and vendors. Trained and supervised document control staff, including defining roles and responsibilities. Maintained document control register. Conducted quality reviews and provided comments on discrepancies. Created document/drawing status reports. Compiled, updated and submitted documents in accordance with deliverables register. Filed and stored physical and electronic documents; updated SharePoint.
• Adhered to established communication procedure to ensure accurate tracking of documents in database.
• Played a key role in development and implementation of electronic document management system aligned with standards and procedures.
• Reduced reporting time by designing Access database to automate and standardize report generation.
Major Economics
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