Document Controller
Chalmers Engineering
Total years of experience :16 years, 1 Months
- Implement filling system in accordance with the company procedures.
Insure the document flow system, policy, secure and maintain its latest revisions (e.g. General
arrangement, Material Specification, Vendor Drawing, Procedures, Method of Statement,
Purchase order file, Welders Certificates, BS-BS EN Standard documents etc.).
Filling of documents came from site area and all requisition came from main office.
Taking Care all the documents for the project, such as the Packing list, Drawing and vendor documents.
Preparing and customizing the relevant forms, registers and reports in order to tackle the entire
instant Obligation. Update Inspection reports/request for inspection. Update and monitor
welder qualification records.
Prepare / Review all Quality Control Documents.
Ensure approval for quality control documents at the initial phase of projects.
Check all documentation to be approved and latest approved revision issued to related department
before executing the work such as approved welding procedures, Quality Control procedures, NDT
procedures, Codes; standards are available at work site.
Maintain the Calibration tracker & check that all applicable equipment is calibrated and has valid
certification.
Distribute relevant QC documentation to site QC personnel and monitor that the site activities are in
accordance with the applicable codes and standards
Responsible for monitoring and guiding multidisciplinary QC team
Maintain the Tracker for the internal & external inspection reports.
- Coordinate with the QAQC Project manager & QAQC Engineer on all quality Documentation Submittal
and issues.
Coordinate and Prepare QAQC monthly meetings and Client QC Minutes of Meetings.
Prepare Documents & Responsible for the Client, Project & ISO Audits.
Verify and ensure that all site quality control documentation is compiled and completed for As-built
hand over.
Control all non-conformance reports and maintain Tracker.
Responsible for uploading all the documentation on Share Point or Company portal.
Responsible for the filing and maintaining tracker for the Welders Documentation.
Implementing and maintaining the Electronic Documentation Management and Integrated
Management System.
Create and maintain tracker for drawing approval process and technical submittals.
Follow up with vendors / consultants about whether the emailed file has been received and notify
them of any delay in response time.
Record keeping of received and sent letters or email to the various consultants and other contractors.
To maintain proper records for all documents whether inside or outside the company.
Remove all superseded drawings / technical data, and replace with latest data from the site team.
The drawings and technical data are issued to the site team for review and implementation, any
revision to this is to be immediately intimated to the site team and the old records stored separately
for future reference when issuing the latest revision to the site team.
Assist PM in preparation of monthly reports.
Backup maybe done either electronically or through hard copies of a document.
Prepare, register and distribute all outgoing transmittals.
Receive, register and distribute all incoming transmittals.
Maintain electronic registers for Letters, MOM, Memos, NCR, and RFI, DCR’s, Reports, Transmittals,
Drawings, DPR, safety & Quality related documents.
Using document numbering system for maintaining the documents.
Responsible for the Preparation of Final Handover documents, isometrics etc. to the
Client in consultation With Quality Control / Quality Assurance Department Completion of final QC
Dossier/Job/Project. Document Control
Ensures documentation registers and manuals are kept up-to-date as defined in the Quality
Management System (QMS) procedures.
Ensures the Quality Assurance program library, electronic file database, manual system, and Quality
Assurance filing system are accurate and up-to-date.
Reviews documentation to ensure it is kept updated, consistent, and in accordance with company
standards.
Ensures that all documentation is classified, formatted, and controlled as defined in the QMS.
Develops and assists in the implementation of all rig-based filing systems that use controlled
documentation.
Reviews inspection and audit documentation to assure compliance with company quality standards.
Manages the distribution of all controlled documents and manuals to assigned manual holders and
company management.
Ensures all new manuals and manual updates receive the required approvals and sign-offs before
duplication and distribution.
Provides documentation assistance to internal and external quality assurance system auditor(s).
Initiates appropriate and timely action to correct procedural discrepancies and deficiencies identified
within controlled documents; confers with document originators to resolve issues.
Responsible for the Welders Certificates renewal, Calibration instruments & tools, Welding Machine,
Material Clearance Request Register, Certification of Machinery & Welding Oven.
• Implement filling system in accordance with the company procedures.
• Insure the document flow system, policy, secure and maintain its latest revisions(e.g. General arrangement, Plot plan, Specification, Vendor Drawing, Procedures, Method of Statement, Purchase order file etc.).
• Filling of documents came from site area and all requisition came from main office. Taking Care all the documents for the project, such as the Packing list, Drawing and vendor documents.
• Circulate the drawings and documents to relevant personnel and ensure latest copies are in use.
• Complete the final hand over Dossier in Hard & Electronic Copies.
INTERMEDIATE TO COMPUTER SCIENCES