Office Manager
JMM Group Inc
Total years of experience :12 years, 11 Months
Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.
Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored.
Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers.
Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems.
Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office.
Allocate tasks and assignments to subordinates and monitor their performance.
Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff.
Responsible for recruiting staff for the office and providing orientation and training to new employees.
Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications.
Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise.
Responsible for developing standards and promoting activities that enhance operational procedures.
Allocate available resources to enable successful task performance.
Hold accountability of exercising administrative and financial control, budget preparation & allocations.
Apply sharp analytical abilities in preparing and reviewing monthly management accounts & financial statements - including trial balance, P&L, cash flows and balance sheet.
Closely monitor the financial statements and ledger accounts along with processing transactions.
Diligently maintain parties’ accounts, bank accounts & reconciliation, payroll & transfer via WPS.
Fully responsible for managing company’s financial accounting, monitoring & reporting system.
Lead & guide the team in the reconciliation of variance report between budget and actual.
Maintain appropriate documentation while ensuring precision, accuracy and compliance to the accounting standards.
• Made significant personal contributions in all aspects of financial operations, including strategic planning, cash management, cost containment and establishing internal controls/procedures to support optimal results.
• Scope of responsibilities was diverse and included managing AP/AR, budgets, forecasts, cash flows, balance sheet and monthly closing of all ledgers; processing payment vouchers, purchase approval forms, purchase orders, sales invoices, credit/debit notes.
• Geared the activities for handling export shipments of automotive parts from warehouse to customer door steps.
• Scrupulously handled bank related transactions and conducted monthly settlements.
• Functional responsibilities included reporting invoicing totals, aging totals, and cash receipt and invoice adjustments.
• Carried out administrative functions as, when and where needed.
• Applied analytical methods and techniques to identify and resolve accounting/auditing issues.
• Efficiently identified and introduced more efficient accounting and administrative processes.
• Orchestrated and administered all facets of company’s financial accounting, monitoring & reporting system.
• Utilized strong skills in performing internal audits of professional lubes, Telenor franchise and all other business units.
• Extensively liaised with external auditors to ensure that annual monitoring was carried out.
• Essayed dynamic and multifaceted role in formulating strategic and long term business plans.
• Meticulously conduced reviews and evaluations for cost-reduction opportunities, while monitoring and reporting of expenditure and business progress.
• Exercised utmost care in analysing and interpreting financial statements, selling and administrative expenses by conducting variance analysis.
• Engaged in monitoring accounts receivable and payable by maintaining their proper aging schedule and ensuring timely follow-up.
• Streamlined the book-keeping system to ensure effective maintenance of books of accounts, journals, ledgers, cash books and subsidiaries based on fundamental accounting concepts and principles.
• Recognized for developing and maintaining reports on key program metrics and providing analytical support to management.
• Conducts payment collection activity to provide the Bank with optimal delinquency ratios and loan losses.
• Makes sound decisions on accepting, rejecting or offering amended payment terms and settlements while confirming to bank policies.
• Establishes full responsibility for all payment or collection related inquiries, concerns, arrangements.
• Ensure the delivery of customer service fosters overall customer and business line/department satisfaction.
• Maintain excellent relationship with the third party agencies representing the bank.
Trace customers who are not contactable over phone and recover past due based on severity of debt.
• Update details of assigned customers in the collections system on a daily basis.
• Provide report of the key field activities that has helped in reducing the past due pre-classified accounts.
• It will be the duty to compute the late payment surcharges and prepare the application in time.
• He or she has to issue collection notices for sales credits that are past due dates.
• Leveraged broad competencies in monitoring and analysing department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy.
• Employed incisive investigative competencies in analyzing the budget estimates from all the departments of the organization and critically review them for correctness, accuracy and completeness,
• Proficiently managed overall taxation including, payroll taxes, sales tax, income tax etc.
• Drove the efforts to monitor invoicing, payment and recovery.
• Interfaced and coordinated with Internal Auditors to ensure that compliances were done correctly and on time. Utilized strong background in internal and statutory audit management.
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