Project Coordinator
Cellar Link (The Marketplace)
Total years of experience :14 years, 9 Months
• Updated project plans, status reports and other specialist project documentation and assisted with project research and information analysis including project briefs.
• Developed and maintained strong working relationships with a range of internal and external stakeholders.
• Provided oversight on concept planning, development and project delivery against company project methodology and standards.
• Built and managed project plans including required process, project and quality outcomes.
• Managed project administration - including timelines, budgets, pipeline and milestone management.
• Proved a key technical and project resource for a range of stakeholders including vendors.
• Ensured all required reporting was delivered including reporting against company and regulatory standards.
• Enhanced department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Ensured projects adhere to frameworks and all documentation was maintained appropriately for each project.
• Assessed project risks and issues and provided solutions where applicable.
• Communicated timeline changes and new information to team; tracked project changes and adjusted schedules as needed.
• Organised meetings, took notes, managed schedules, and ensured all materials and information were present to meet project timelines.
• Managed the delivery of multiple projects to defined budget, program and quality parameters and ensure that works are designed and undertaken cost effectively while maintaining compliance to all applicable statutory requirements.
SCOPE OF RESPONSIBILITIES:
•Attend client meetings and assist with determination of project requirements.
•Assist the operation department in the drafting and issuance of project proposals, BOQ, cash flows and preliminary schedules.
•Prepare project organization and communication charts
•Chair site meetings and distribute minutes to all concern members
•Track the progress and quality of work being performed by design disciplines/trades
•Ensure clients’ needs are met in a timely.
•Review field inspection reports from Consultants, clients and contractors throughout the lifecycle of the project.
•Provide a skilled facilitation service to support the project teams in achieving these expectations. This means employing effective organisational and administrative processes, together with their knowledge and/or experience of project management smart practices, to facilitate the successful achievement of the project objectives.
•Providing regular status reports for each phase of project cycle.
•Sets up and manages support functions covering planning, tracking, reporting, quality management and internal communication.
•Check the site Condition.
•Check the MEP.
•Check the Site Readiness
•Check the Utilities.
•Reporting to Operation department.
•Permit preparation for delivery.
•Stock verification in our inventory
•Testing and Commissioning.
•Hand Over.
•Follow up with Contractor and Client.
•Managing coordinate the assign project with Stake Holders.
• Managed all accounting and bookkeeping operations based on accounting principles.
• Prepared company and client tax forms and data while offering tax accounting advice to both clients and internal company departments.
• Maintained and updated working knowledge of tax laws and regulations, including new filing practices, deadlines, and any company-specific information.
• Prepared tax accruals for company records and accounts.
• Developed strong relationships with clients, including understanding their business practices and specific tax information needs.
• Assisted with preparing annual financial records, including meeting deadlines and ensuring all financial practices and records complied with accepted accounting standards.
• Appropriately identified and communicated issues in reporting, notified management when necessary.
• Reviewed and processed daily, weekly, and/or monthly reports per guidelines.
• Prepared rental property and depreciation schedules.
• Liaised with internal and external auditors.
• Liaised with the ASIC and other regulatory bodies when required.
• Kept information confidential and secure them with random database backups.
• Kept up with financial policies, regulation and legislation.
• Strategically planned and implemented proper procedures and system to maximise operating efficiency.
• Reduced warranty repairs through project evaluation and working collaboratively with contractors.
• Maintained effective relationships with clients, updated the clients on of project status, and resolved concerns promptly to ensure their satisfaction.
• Formulated project strategies and offered customised system to meet clients’ requirements by collaborating with Sales, Marketing, Engineering and Contractors.
• Presented competitive quotes of numerous sizes for entire projects, estimated cost of materials, labour, and applied prices aimed at securing a strong profit margin.
• Interviewed and recruited new contracting crews and train them on company’s policies and quality control standards, regarding industrial and commercial installations.
• Professionally controlled contraction crews on multi-million dollar industrial and commercial projects by ensuring high level of workmanship and effective utilisation of labour, materials and equipment.
• Created work schedules for 84 contractors to complete project within timelines, budgets, and specification guidelines for construction and installation of polymer systems.
• Increased profit margins from products by evaluating competitive pricing structures and market acceptance
• Implemented the social mobilisation strategy at the Village & UC level. Organised volunteers at the grass root level to ensure active participation of the villagers in all programmes.
• Coordinated with National Program Manager and external (CBOs, CCBs, NGOs, Elected Representatives, Government Departments and Donor Agency UNICEF) stakeholders.
• Represented & introduced WES project into communities, its goals and objectives in the integrated programmes to ensure confidence building and smooth entry within communities.
• Conducted Broad Based Community Meetings (BBCM) at the village level.
• Conducted teachers training on WES /Hygiene promotion and provided guidelines for C to C approach.
• Worked closely with CM and Hygiene promotion and built the capacity in social mobilisation to encourage higher community participation.
• Monitored and evaluated social mobilisation activities and WES hardware installation activities at field level.
• Documented and reported all activities on time and submitted it to concern authorities (National Program Manager, EDO Education and UNICEF).
• Monitored visits to the field area to ensure the sustainability and ownership of WES facilities in the community.
• Monitored the on-job sessions and training by Relief International staff on O&M and personal hygiene.
• Prepared weekly, monthly and quarterly reporting and planning for staff and supervisor.
• Managed teams according to the union council for sound implementation of field activities.
• Met with EDO health and EDO education for granting permission and kept them in loop for successful launching of government staff training on health and hygiene.
• Ensured proper planning for implementation of project to bring benefits to the school & CCC Children in particular & local community in general.
• Improved the health & hygiene status of more than 12000 students through enhancement of service delivery like Pit latrines, flush latrines, washing pad and water supply schemes.
• Performed sensitisation & capacity building (through training) of approximately 302 teachers in 151 primary schools on school sanitation & hygiene education & promotion through child to child approach.
• Increased access to clean & potable drinking water, improved sanitation facilities & behavioural change in hygiene.
• Established school environment and hygiene committees in target schools.
• Provided basic sanitation facilities through rehabilitation/installation/construction of 72 pour flush latrines in 36 health facilities.
• Provided basic sanitation facilities through rehabilitation /installation /construction of 48 pit latrines in 24 CCC’s.
• Planned, prepared and conducted psycho-education sessions on a variety of topics in communities.
• Selected and trained community volunteers in each community responsible for the sustainability of the psychosocial support and discussion/support groups that were set up.
• Coordinated with all NGOs, INGOs and local bodies on the field level to support activities designed for community betterment.
• Assisted Project Manager in writing, training reports, weekly, monthly report about project activities and its progress.
• Facilitated Project Manager in achieving set targets and implementation of the project.
• Held community meetings among communities and formed different committees with the help of the Community mobilisers and volunteers.
• Kept records of project activities and maintained record of referral cases and their documentation and brought these issues on the table to provide extra needed support for children.
• Facilitated all the Management visits and donors in the project area with the help of the community mobilisers and volunteers.
• Organised members, planned and developed training sessions for school teachers and children.
• Ensured attendance, documented participants.
• Established and conducted discussion/support groups in communities, with assistance of community volunteers.
• Conducted weekly reporting on sessions of psychosocial staff of partner organisations for the purposes of sharing experiences, knowledge and coordinating.
• Attended meetings to psychosocial support or community mobilisation, and coordination of work between partner organisations.
• Facilitated psychosocial activities at community level, including training of other relevant community groups, staff of Basic Health Units, etc.
• Trained new colleagues that joined the Health Net TPO team.
• Performed other tasks related to the psychosocial program, such as assessments, surveys and collecting information relevant to the support process, as assigned by the Program Manager or Consultants to the program.
• Ensured that the training activities met the quality standards of HN TPO's psychosocial support program.
• Ensured that appropriate time was allocated for activities carried out at the community level.
• Conducted Social organisation training, established new village committees, conducted old village committees’ meetings and increased membership.
• Prepared and finalised village development plan through PRA techniques.
• Conducted Accountability Forum at UC & District level.
• Conducted Record-keeping training at UC level.
• Organised dialogs and public forums through joint meetings of partner committees with government authorities and NGO's.
• Established and operationalised an effective planning, monitoring and evaluation function for planning, development, and implementation at zonal level.
• Prepared and maintained village committees’ profiles at zonal level.
• Prepared case studies about successful and failure activities and their outcome.
• Maintained and updated records of village committees’ VC’s at zonal level.
• Took a leading role in documentation of different activities, development of progress reports and file maintenance.
• Conducted regular reviews of zonal progress and performance on monthly, quarterly, six-monthly, and annual basis.
• Provided support and inputs to identify gaps, issues, concerns, trends and changes that require further analysis and assessment for improving strategy and program.
• Managed Disaster Management Program.
• Responsible for Natural Resource Management.
• Managed Human and Democratic Right.
• Responsible for Health Management.
