HR Business Partner
Giza Systems
Total years of experience :18 years, 1 Months
1. Organizational Development:
• Evaluate and report any recommendations on the organizational structure to the HR Manager and concerned department managers.
• Actively lead and participate in the facilitation and implementation of local and cultural values with all departments.
• Ensure effective communication within the business for all HR related matters.
• Develop, analyze and communicate results of surveys to concerned parties to ensure that the results affect their departmental development plan.
2. Talent Management:
• Ensure on an ongoing basis that the quantity and quality of people resource meets business needs.
• Analyze and direct selecting the best means of recruitment to ensure excellent calibers are introduced to the organization.
• Ensure that all departments have effective succession plans and resources to meet future business needs.
• Co-ordinate and where necessary manage all recruitment for all levels of staff, including expatriates.
• Manage and coordinate the company's Performance Management System.
• Plan and coordinate with the training department to implement a personal training/development plans to ensure the training / coaching of all departmental members to meet business/customer needs.
• Manage employees’ grievances and engage in employee counseling.
• Recommend and engage in activities related to retaining and developing people.
3. Operations Management:
• Liaise, control, negotiate with and manage all outside suppliers of human resource development services.
• Work closely with the HR Manager to develop and analyze the hiring needs of assigned departments in order to assist in preparing a recruitment plan reflecting a comprehensive budget and representing the strategic activities of the company.
• Develop and recommend changes in policies, processes, forms and work-flows and ensure their continuous update.
• Select of fairs and events along with managing its preparation and successful implementation.
• Manage the recruitment, secondment and hiring process and ensure full coordination with all concerned parties.
• Generate and supervise the generation of report covering the performance of the HR activities with recommendation for development.
• Work with the HR Manager and Comp & Ben Manager to ensure that the reward strategies recognize, celebrate and retain the high talents and foster the values of the company.
4. Social Media:
• Build and execute social media strategy through competitive and audience research, platform determination, messaging and audience identification
• Generate, edit, publish and share daily/weekly content (original text, images & video) that builds meaningful connections and encourages community members to take action
• Set up and optimize company’s careers pages within each social media platform (Facebook, Twitter & LinkedIn)
• Continuously improve by capturing and analyzing the appropriate social data/metrics, insights and best practices, and then acting on the information
• Collaborate with other departments (Corporate Communications, sales etc) to manage reputation, identify key players and coordinate actions.
1. Recruitment & Selection:
• Work closely with the HR Manager to develop and analyze the hiring needs of assigned departments & sister companies in order to prepare a recruitment plan reflecting a comprehensive budget and representing the strategic activities of the company/sister companies.
• Analyze and direct in selecting the best means of recruitment to ensure excellent calibers are introduced to the organization.
• Receive, filter and work closely with the technical team to screen CVs to prepare short-lists for interviewing.
• Conduct different filtering assessment tools to get the best candidates to interviews including phone interviews, English tests, technical tests….etc
• Perform Competency Based Interview (CBI) aligning with GS competency framework & coordinates with different departments for interviews to maintain the Service Level Agreement.
• Prepare Job Offers to the selected candidates & assures that it matches GS grading & compensation system.
• Update the hiring monthly report / HR System (HITs) with the candidate’s data & coordinates with the Personnel department till the candidate comes on board.
• Preparing different recruitment forms (Application form, Interview assessment form, Recruitment request form)
• Conduct Exit Interviews for all corporate departures to keep a pulse on potential areas of organizational development.
• Work closely with the marketing department to ensure that the website and advertisings are designed and contains correct information.
• Ensure & coordinate that summer interns’ requests are fulfilled and control their evaluations and feedback to ensure that our database has potential future hires.
• Coordinate the induction program for all new hires in his/her area and ensure that s/he is registered and have attended the orientation session.
2. Performance & Organizational Development
• Ensure with the technical supervisors the implementation of the department training plan that reflect the performance of the employee in coordination with training department and ensure that this is reflected in the Performance Appraisal.
• Tailor programs as a member of the HR training committee which covers the needs in different focuses and aspects.
• Review, maintain and update the job descriptions for positions in the assigned area including the competencies for each position to transfer to a comprehensive Role Profile.
• Consult with managers to improve employee effectiveness by developing career-path, talent review, promotion opportunities and succession planning for key talents and key job positions & coordinate their implementation through the BU/Departments.
• Challenge the organizational structure of GS BU/departments and update any changes that may occur in Job descriptions, competencies, Job evaluations.
3. General Duties
• Work with the HR Manager to review the performance of HCD and prepare monthly reports covering different areas to improve it.
• Engage in internal and external salary surveys to review the compensation system of GS and work closely with the HR Manager and the compensation team to ensure that the company provides competitive salary and benefits schemes.
• Work closely with the HR Manager to continuously review and update process policies and procedures to align them with the company’s mission to ensure the success of the company’s objectives.
• Act as the point of the contact & represents the HR department to other Giza Systems departments, divisions & sister companies through building a strong relationship with the employees & consulting them to provide supportive & productive work environment.
1. Recruitment & Selection:
• Work closely with the HR Manager to develop and analyze the hiring needs of assigned departments & sister companies in order to prepare a recruitment plan reflecting a comprehensive budget and representing the strategic activities of the company/sister companies.
• Analyze and direct in selecting the best means of recruitment to ensure excellent calibers are introduced to the organization.
• Receive, filter and work closely with the technical team to screen CVs to prepare short-lists for interviewing.
• Conduct different filtering assessment tools to get the best candidates to interviews including phone interviews, English tests, technical tests….etc
• Perform Competency Based Interview (CBI) aligning with GS competency framework & coordinates with different departments for interviews to maintain the Service Level Agreement.
• Prepare Job Offers to the selected candidates & assures that it matches GS grading & compensation system.
• Update the hiring monthly report / HR System (HITs) with the candidate’s data & coordinates with the Personnel department till the candidate comes on board.
• Preparing different recruitment forms (Application form, Interview assessment form, Recruitment request form)
• Conduct Exit Interviews for all corporate departures to keep a pulse on potential areas of organizational development.
• Work closely with the marketing department to ensure that the website and advertisings are designed and contains correct information.
• Ensure & coordinate that summer interns’ requests are fulfilled and control their evaluations and feedback to ensure that our database has potential future hires.
• Coordinate the induction program for all new hires in his/her area and ensure that s/he is registered and have attended the orientation session.
2. Performance & Organizational Development
• Ensure with the technical supervisors the implementation of the department training plan that reflect the performance of the employee in coordination with training department and ensure that this is reflected in the Performance Appraisal.
• Tailor programs as a member of the HR training committee which covers the needs in different focuses and aspects.
• Review, maintain and update the job descriptions for positions in the assigned area including the competencies for each position to transfer to a comprehensive Role Profile.
• Consult with managers to improve employee effectiveness by developing career-path, talent review, promotion opportunities and succession planning for key talents and key job positions & coordinate their implementation through the BU/Departments.
• Challenge the organizational structure of GS BU/departments and update any changes that may occur in Job descriptions, competencies, Job evaluations.
3. General Duties
• Work with the HR Manager to review the performance of HCD and prepare monthly reports covering different areas to improve it.
• Engage in internal and external salary surveys to review the compensation system of GS and work closely with the HR Manager and the compensation team to ensure that the company provides competitive salary and benefits schemes.
• Work closely with the HR Manager to continuously review and update process policies and procedures to align them with the company’s mission to ensure the success of the company’s objectives.
• Act as the point of the contact & represents the HR department to other Giza Systems departments, divisions & sister companies through building a strong relationship with the employees & consulting them to provide supportive & productive work environment.
1. Recruitment & Selection:
• Responsible for scanning and filtering CVs to get the most prospective candidates to meet the organizations requirements
• Fit incoming job applications against job description criteria and forward suitable applications to the concerned departments.
• Interview & assess candidates applying for different positions to meet annual target.
• Maintain all recruitment databases & C.V. archiving systems.
• Assist in preparing different recruitment forms (Application form, Staff requisition form)
• Post advertisements online either on the companies’ or recruitment’s websites as well as in the newspapers/magazines and search for relevant and qualified candidates on various job boards (internally and externally on the different regional recruitment websites.)
• Assist in preparing relevant Job Descriptions.
• Check employee references.
• Assist in preparing reports and statistics on regular basis as needed.
2. Manpower Planning
• Assist the HR Manager in compiling the Company’s manpower needs from different departments through specific forms which help in preparing the general recruitment plan.
• Participate in fine tuning of the manpower plan to best align with the Company’s strategic objectives.
4. Compensation & Benefit
• Assist in preparing the Budget for the HR Department.
• Assist in collection and analyzing the compensation related data.
• Assist in building and/or developing the salary structure.
• Administer compensation program; monitors performance evaluation program and revises as necessary.
• Perform benefits administration to include claims resolution, change reporting, approving invoices for payment, and communicating benefit information to employees.
5. HRIS
• Act as the Project Leader / Coordinator for the implementation of the new HRIS system in cooperation with the HR Manager (HITS).
• Maintains Human Resource Information System records and compiles reports from database.
6. General Duties
• Administer various human resources plans and procedures for all company personnel; assists in development and implementation of personnel policies and procedures; prepare and maintains employee handbook and policies and procedures manual.
• Maintain updated company organization charts and employee directory.
• Assist in evaluation of reports, decisions, and results of department in relation to established goals. Recommends new approaches, policies, and procedures to effect continual improvements in efficiency of department and services performed.
• Assist the HR Manager in developing the department to increase the morale of the manpower.
• Develop and improve client HRMS in compliance with best practices
• Apply sound HR Management and HR Analysis techniques throughout all stages of consultancy projects.
• Able to carry out a Training Needs’ Assessment by identifying problem needs, determining Design of Needs’ Analysis and write Training Needs’ Analysis Report including Training Action Plan.
• Development of Job Description, Salary Structure and Job Grading.
• Formulate Job Descriptions for the targeted staff members of the clients, covering Organizational structure assessment and fine-tuning, job analysis to identify job families and differential factors for job comparison.
• Develop and formulate an HR Development plan, Restructuring and Organization Development.
• Lead the creation of a recruiting and interviewing plan for each open position.
• Efficiently and effectively fill open positions.
• Develop a pool of qualified candidates in advance of need.
• Research and recommend new sources for active and passive candidate recruiting.
• Post openings in newspaper advertisements, with professional organizations, and in other position appropriate venues.
HR & Administration
• Handle all employment Contracts
• Handle and maintain Employees Files
• Ensure that human resources policies and programs are communicated effectively.
• Handle all medical insurance issues / claims - Alico
• Prepare HR Monthly reports (Org Chart - Attendance Summary - Accumulative leave Report - Annual leave report)
• Prepare the new hired HR documents (new hire, new network access, new e-mail & new software IDs)
• Assistance in issuing work permit and residence visa for all foreigner employees
• Arrange the Annual staff outing /events
• Coordinate all travel, accommodation arrangements, visa & invitation for staff / visitors.
Accounting
• Responsible of the monthly accounting report to be delivered to the financial director in a timely / accurate manner.
• Handle the company payroll, social insurance & salary taxes payments.
• Follow up on the company’s bank accounts & create a follow up sheet (EGP/USD)
• Handle petty cash including the payment of T&E to staff on monthly basis
• Issue checks for all payments made by the office
Shipping
• Review Vendors weekly invoices, insure their data comply with company Pos & forward them for payment.
• Follow up with vendors & merchandizing team in case of price / quantity / delivery differences.
• Maintain the in-transit report up-to-date on weekly basis
• Responsible of gathering all invoices per vendor in a monthly shipping report.
• Assure smooth operation internally & with other departments.
• Handle all Project’s administration tasks (English/Arabic translation, fax & email)
• Keep track on Project’s stationary at all times.
• Maintain/update course-related data (class lists, attendance records & evaluations).
• Project’s travel management (cars, hotels & air ticketing)
• Prepare and manage correspondences, reports and documents
• Organize and coordinate meetings, conferences, travel arrangements
• Take, type and distribute minutes of meetings
• Maintain schedules and calendars
• Arrange and confirm appointments
• Organize internal and external events
• Set up and maintain filing systems & databases
• Communicate verbally and in writing to answer inquiries and provide information
• Coordinate the flow of information both internally and externally
• Manage office space
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