HR & Admin Officer
Adeem Capital
Total years of experience :30 years, 2 Months
- Administer HR-related documentation, such as contracts of employment
- Assist in the recruitment process
- Arrange for interviews and relevant issues
- Ensure the relevant HR database is up to date and accurate
- Liaise with recruitment agencies
- Participate in preparation of HR & Admin P&Ps
- Assist the CEO and other executives as needed
- Coordinate Board & General Assembly meetings and provide administrative support
- Keep well-researched and accurate record of documents
- Control inventory and Update inventory report
- Arrange air bookings and hotel reservations
- Draft letters, memos and provide varieties of admin support
- Control Petty Cash
- Participate in preparation of Admin P&P
- Keep proper record of & update daily & weekly inventory report
- Produce daily & weekly inventory report
- Supply & deliver daily requested orders
- Do interval physical counts
- Prepare and follow-up purchase orders
- Follow-up delivery, arrival and store of items
- Verify items received against Purchase Order & shipment checklist
- Keep proper sort and store of items
- Preserve safe & hygienic atmosphere
- Provided administrative support to CEO
- Keep regular follow-up of assignments
- Arrange and attend BOD meetings
- Arrange appointments & travel to CEO
- Initiate & translate correspondences
- Initiate & update filing system
- Maintain list of contacts & telephones
- Assist Manager of Legal Dept.
- Initiate & maintain filing system (hard & soft)
- Keep proper record for registering assignments and monitor deadlines
- Arrange meetings, travels, appointments … etc
- Request stationeries
- Participate to initiate paper flow
- Provide various admin works
- Assist & support Exec. Director
- Follow-up of work activities
- Maintain filing system
- Draft/Type/Translate & respond correspondences of a routine nature
- Any other duties assigned
- Support & deputize Office Manager
- Initiate filing system
- Sort out correspondences
- Screen calls & visitors
- Follow up office activities
- Arrange Travel
- Type & Translate
- Provide Admin support to Field Office Manager
- Liaise with internal departments to assure readiness of reports
- Update filing system and supervise personnel files
- Supervise MIS
- Control office Petty Cash
- Screen & route correspondences
- keep all office machines operational
- Draft/Type and translate documents
- Assist & Support in budget preparation meetings
- Fostering a spirit of cooperation in all office activitie,
- Member of Management Team
- Member of Crisis Management Team
- Prepare orders of importing medicines
- Follow-up shipment, arrival and clearance of medicines
- Coordinate with Sales Department for reception and record of ltems
- Provide varieties of secretarial/admin services